Basic tasks in Word 2010

Getting started with Office 2010 Here are some basic tasks that you can do to help you learn how to use Microsoft Word 2010.

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What is Word?

Microsoft Word 2010 is a word-processing program, designed to help you create professional-quality documents. With the finest document-formatting tools, Word helps you organize and write your documents more efficiently. Word also includes powerful editing and revising tools so that you can collaborate with others easily.

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Find and apply a template

Word 2010 allows you to apply built-in templates, to apply your own custom templates, and to search from a variety of templates available on Office.com. Office.com provides a wide selection of popular Word templates, including basic resumes, job-specific resumes, agendas, print business cards, and faxes.

To find and apply a template in Word, do the following:

  1. On the File tab, click New.
  2. Under Available Templates, do one of the following:
  • To use one of the built-in templates, click Sample Templates, click the template that you want, and then click Create.
  • To reuse a template that you’ve recently used, click Recent Templates, click the template that you want, and then click Create.
  • To use your own template that you previously created, click My Templates, click the template that you want, and then click OK.
  • To find a template on Office.com, under Office.com Templates, click the template category that you want, click the template that you want, and click Download to download the template from Office.com to your computer.

 Note    You can also search for templates on Office.com from within Word. In the Search Office.com for templates box, type one or more search terms, and then click the arrow button to search.

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Create a new document

  1. Click the File tab and then click New.
  2. Under Available Templates, click Blank Document.
  3. Click Create.

For more information about how to create a new document, see Create a document.

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Open a document

  1. Click the File tab, and then click Open.
  2. In the left pane of the Open dialog box, click the drive or folder that contains the document.
  3. In the right pane of the Open dialog box, open the folder that contains the drawing that you want.
  4. Click the document and then click Open.

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Save a document

To save a document in the format used by Word 2010 and Word 2007, do the following:

  1. Click the File tab.
  2. Click Save As.
  3. In the File name box, enter a name for your document.
  4. Click Save.

To save a document so that it is compatible with Word 2003 or earlier, do the following:

  1. Open the document that you want to be used in Word 2003 or earlier.
  2. Click the File tab.
  3. Click Save As.
  4. In the Save as type list, click Word 97-2003 Document. This changes the file format to .doc.
  5. In the File name box, type a name for the document.
  6. Click Save.

For more information about how to create a document that is compatible with Word 2003 or earlier versions, see Create a document to be used by previous versions of Word .

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Read documents

  1. Open the document that you want to read.
  2. On the View tab, in the Document Views group, click Full Screen Reading

  1. To move from page to page in a document, do one of the following:
  • Click the arrows in the lower corners of the pages.
  • Press PAGE DOWN and PAGE UP or SPACEBAR and BACKSPACE on the keyboard.
  • Click the navigation arrows at the top center of the screen.

 Tip    Click View Options, and then click Show Two Pages Button image to view two pages, or screens, at a time.

For more information about how to view documents, see Read documents in Word.

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Track changes and insert comments

  • To turn on change tracking, on the Review tab, in the Tracking group, click Track Changes.

  • To insert a comment, on the Review tab, in the Comments group, click New Comment.

For more information about how to track changes made while revising, see Track changes and insert comments.

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Print your document

  1. Click the File tab and then click Print.
  2. Do the following:
  • Under Print, in the Copies box, enter the number of copies that you want to print.
  • Under Printer, make sure that the printer that you want is selected.
  • Under Settings, the default print settings for your printer are selected for you. If you want to change a setting, click the setting you want to change and then select the setting that you want.
  1. When you are satisfied with the settings, click Print.

For more information about how to print a file, see Preview and print a file.

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Word 2010