Print a project schedule

Printing a view or report in Project is very similar to printing in other Office programs:

  • Click File > Print > Print.

Print button in the backstage.

But getting only the specific project information you want into your printout involves a little prep work before you hit the print button. Read on to see how to get the right information onto the page for yourself or your stakeholders.

Get ready to print


Prepare a view for printing

Format the view

  1. Pick the view you want.
  2. Change the view so it shows only the data you want to share. For example:

Set print and page layout options

  1. Click File > Print.
  2. Under Settings, choose how much of the project to print. You can print the whole thing or pick date and page ranges.
  3. Set other printing options, like the number of copies, page orientation, and paper size.

Print Settings section of the backstage

Add a header, footer, or legend

You can include headers and footers on each printed page. Some views also include a legend of the types of Gantt bars on each printed page. You can add, remove, or change the headers, footers, and legends like this:

  1. Click File > Print.
  2. Click Page setup (just below the Settings section).
  3. Click the Header, Footer, or Legend tab.
  4. Type your text in the Left, Center, or Right text box.
  5. Use the buttons below the text box to format the text or add elements:
Insert Page Number graphic Page numbers Insert Current Time image Time
Insert Page Count graphic Total pages Insert File Name graphic File name
Insert Current Date graphic Date Insert Picture graphic Picture

Want to get rid of the legend completely? On the Legend tab, under Located on, click None.

Need to change what Gantt bars show up in the legend? That’s handled in the Bar Styles dialog box. See Change the legend on a printed view for instructions.

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Prepare a report for printing

Format the report

Create and customize the report until it shows exactly the information you want to print. You can add charts, tables, and links, as well as change colors and add visual effects.

See the print layout as you work on the report

You can see how your printed report will look while you’re still working on it.

  1. Click anywhere in the report, and then click Report Tools Design.
  2. In the Page Setup group, click the option you want to see: Page Breaks, Margins, Orientation, or Size.

Page Setup group on the Report Tools Design tab

  1. The report shows guidelines that change based on your choices.

For example, click Page Breaks to see how much of the report will show up on a printed page. Then click Size to pick a different paper size or rearrange the report elements until they all fit on a page.

To set other print options, like the number of copies or which pages to print, click File > Print and choose options under Settings.

Print Settings section of the backstage

Add a header or footer

  1. Click File > Print.
  2. Click Page setup (just below the Settings section).
  3. Click the Header or Footer tab.
  4. Type your text in the Left, Center, or Right text box.
  5. Use the buttons below the text box to format the text or add elements:
Insert Page Number graphic Page numbers Insert Current Time image Time
Insert Page Count graphic Total pages Insert File Name graphic File name
Insert Current Date graphic Date Insert Picture graphic Picture

 Note    Report printouts don’t have legends.

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Other ways to share project info

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Quyidagiga qo'llanadi:
Project Professional 2013, Project Standard 2013