Basic tasks in PowerPoint Online

With PowerPoint Online you create presentations right in your internet browser. They live in your OneDrive space, and you can edit and share them online without any other software or installations. Let’s walk through the steps for creating a basic presentation:



Pick a theme

PowerPoint comes with “themes,” sets of professionally designed colors and layouts. Just pick a theme, and all your slides will follow that look.

  1. On the Design tab, pick a theme.

Pick a theme

  1. Every theme has variations, so you can pick a different color scheme.

    Pick a variant

    Pick a layout for your slides

    Each slide layout has placeholders for text, pictures, charts, shapes, and more. Pick the layout that works best with the content you plan to present.

    1. On the Home tab, click Layout.
    2. Pick a layout, and click Change layout.

    Change the layout of a slide

    Add text

    To add text to your slide, click inside a text placeholder and start typing.

    For text bullets, place your cursor in the line of text, and on the Home tab, pick a bullet style.

    Pick a bullet style

    Add a picture

    1. On the Insert tab, click Picture.

    Insert a picture

    1. In the Choose File to Upload box, find a picture, and click Open.

    Add transitions between slides

    For smooth, animated shifts between slides, add transitions.

    1. On the Transitions tab, pick a transition.

    Pick a transition

    1. To apply the transition to all the slides in your presentation, click Apply To All.

    Present your slide show

    You can run your PowerPoint Online presentation with an Internet connection and a web browser.

    To start your slide show, on the View tab, click Slide Show.

    Click Slide Show

    To manage your slide show, go to the controls in the bottom, left corner Manage your slide show and do the following:

    • Click Back to go to the previous slide
    • Click Next to go to the next slide
    • Click Exit to get out of Slide Show View.

    To go to any slide in the presentation, right-click the slide, and click Go to Slide.

    Go to a slide out of sequence

    Enter the slide number in the Slide box.

    Enter the slide number

    Share your presentation online

    As you work on your presentation in OneDrive, you might want to share it so other people can see it or work on it with you.

     Note    If you have OneDrive for Business, see Share a presentation using OneDrive for Business.

    1. Click the Share tab.
    2. Under Share, click Get a link.
    • To share a view-only copy of your presentation, under View only, click Create.

      Share a view-only copy of your presentation
    • To let others view and edit a copy of your presentation, under View and Edit, click Create.

      Let other view and edit this presentation
    1. To shorten the link you share with others, click Shorten.

      Shorten the URL
    1. Copy the link, and click Close.

    Copy the shortened URL to share with others

    1. Paste the URL into an email, chat session, or social networking site.


    To co-author a presentation with others, see Work with other people on a presentation.

    Print your slides

    You can print your slides and use them as handouts, or you can add your speaker notes to them and use them as a visual aid when you present.

     Important    A PDF viewer is required for printing in PowerPoint Online. If you don't already have one, you can download one from the Web.

    1. On the File tab, > Print, > Print to PDF.

    Print slides as a PDF

    1. To see the presentation when it’s been converted to PDF, click Click here to view the PDF of your document.

    Your PDF is ready

    1. In the Print box that appears, under Page Sizing & Handling, click Fit, and under Orientation, click Landscape. Set any other print layout options you want.

     Note    If you need help picking print options, click the Help link in the upper right corner of the Print box.

    1. Click Print.

     Tip    The PDF file opens in a new browser window. You can close it when you are finished printing.

     
     
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    PowerPoint Online