What's new in PowerPoint 2010?

Check out the hot new features available in PowerPoint 2010!

New in PowerPoint 2010:


Create, manage, and collaborate with other people

PowerPoint 2010 introduces some fantastic new tools that you can use to effectively create, manage, and collaborate with others on your presentations.

Manage your files in the new Backstage view

The new Microsoft Office Backstage view lets you quickly gain access to common tasks related to managing files, such as viewing document properties, setting permissions, and opening, saving, printing, and sharing your presentations.

Info tab

A glimpse of the Info tab in the new Backstage view

For more information about the Backstage view, see What and where is the Backstage view? Also, because the Backstage view replaces what existed under the Microsoft Office Button Button image, see What happened to the Microsoft Office Button?

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Co-author a presentation with your colleagues

Co-authoring enables you and other collaborators to change a presentation at the same time, instead of having to do so separately. It also prevents anyone from being "locked out" of a file that is being used by or that is checked out to someone else. You and your co-authors no longer have to take turns editing a presentation and then merge different versions of the presentation together.

"An executive report that used to take us 10 days to deliver,
only takes us seven days with co-authoring in PowerPoint 2010
and SharePoint Server 2010—a 30 percent improvement."
~Mike Flannery,
Vice President of Operations for North America, Global Crossing

Using a shared location on a Microsoft SharePoint server, people can co-author content when and where it is convenient. Office 2010 has made it easy to support additional workflow scenarios by allowing co-authoring to function in the ‘cloud'.

Edit a presentation

On the File tab, click Info to see the co-authors’ names

For more information about co-authoring a presentation, see Work on a presentation at the same time as your colleagues.

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Automatically save versions of your presentations

With Office Auto-Revisions, you can automatically save different, progressive versions of your presentations so that you can retrieve part or all of earlier versions. This is helpful if you forget to manually save, another author overwrites your content, if you unintentionally save changes, or you just want to go back to an earlier version of your presentation. You must turn the AutoRecover or AutoSave settings to take advantage of this capability.

Set the AutoRecover or AutoSave settings

A snapshot of the settings that you can set to turn on or off Auto-Revisions

For information about automatically saving versions of your presentations, see Work with Office safe modes.

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Organize your slides into sections

You can organize large slide decks to be more manageable and easier to navigate by using sections. Additionally, you can collaborate with others to create a presentation by labeling and grouping your slides into sections. For example, each colleague can be responsible for preparing slides for a separate section.

You can name, print, and apply effects to an entire section.

For procedures on how to manage your slides by using sections, see Organize your slides into sections.

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Merge and compare presentations

You can compare your current presentation with another one and combine them instantly by using the Merge and Compare feature in PowerPoint 2010. This is helpful if you work with others on presentations and use e-mail or network shares to communicate changes with others.

This feature is useful when you want to compare two presentations just to see what differences exist, without the optional goal of saving the combined (merged) presentation.

You can manage and choose which changes or edits you would like to incorporate for the final presentation. The Merge and Compare feature minimizes the time you spend synchronizing edits from multiple versions of the same presentation.

Compare and merge

Merge and compare presentations edited by two or more people

For more information about merging and comparing a presentation, see Work on a presentation at the same time as your colleagues.

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Work with separate PowerPoint presentation files in different windows

You can run multiple presentations on a single monitor, side-by-side. Your presentations are not bound by a main or parent window any longer, so you now have a great way to reference one presentation while working on another.

Also, you can use the new Reading view to show two presentations in a slide show in separately managed windows simultaneously, with full animation effects and full media support.

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Work from anywhere: PowerPoint Web Apps

Work on your presentation even when you’re away from PowerPoint. Store your presentation on a web server that hosts the Microsoft Office Web Apps. Then, you can use PowerPoint Online to open the presentation in your browser. You’ll be able to view it and even make changes. The Office Web Apps are available by logging in to Windows Live, or by accessing your organization’s Microsoft SharePoint Foundation 2010 site with the Office Web Apps installed.

PowerPoint Web App

PowerPoint Web App

For more information about PowerPoint Web App, see the following:

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PowerPoint Mobile 2010 for Windows Phone 7: Edit and view from your phone

If you have Windows Phone 7, you can use Microsoft Office Mobile 2010 to work with your files from anywhere—whether you’re at work, at home, or on the go. PowerPoint Mobile 2010 is part of Office Mobile and already on your phone in the Office hub, so you don't need to download or install anything else to get started.

PowerPoint Mobile 2010 for Windows Phone 7: Edit and view from your phone

You can use PowerPoint Mobile to view and edit presentations (including presenter notes) stored on your phone, sent to you as email attachments, or hosted on a SharePoint 2010 site through SharePoint Workspace Mobile 2010. When you edit a presentation via SharePoint Workspace Mobile, you can save your changes back to the SharePoint site when you’re online.

With PowerPoint Mobile, you can view or edit your presentations using many of the same tools you’re already familiar with in the desktop version of PowerPoint:

  • Customize a presentation by adding or editing notes, or editing text in a slide.
  • View SmartArt graphics and other rich formatting, such as tables and charts, with high-fidelity.
  • View your presentations in full screen, with rich graphics and animation effects.
  • Open and view a custom show (custom shows allow you to adapt a single presentation for a variety of audiences).
  • Attend meetings remotely by watching broadcast presentations on your phone.

Read more about Office Mobile 2010 for Windows Phone 7.

If you have Windows Phone 7, get step-by-step help using your phone.

Enrich your presentations with video, picture, and animations

PowerPoint 2010 is filled with video and photo editing additions and enhancements. Additionally, transitions and animations have separate tabs and are smoother and richer than ever. And, there are some new photo-based additions to SmartArt graphics that may surprise you.

Embed, edit, and play a video in your presentation

With PowerPoint 2010, when you insert videos into your presentations, they become part of the presentation file. No more missing video files as you move your presentations around.

You can trim your videos, add synchronized overlay text, poster frames, bookmarks, and fades to your videos. And, as you can do with pictures, you can also apply a border, shadow, reflection, glow, soft edges, 3-D rotation, bevels, and other designer effects to your videos. Furthermore, when your video plays back, so do all the effects.

For more how-to videos and procedures on how to use video in your presentations, see the following:

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Trim an audio or video clip

Trim your video or audio clips to remove parts that are not pertinent to the message of your clip and to make the clip shorter.

For procedures on how to trim video or audio clips see:

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Use bookmarks in your audio and video clips

You can add bookmarks to indicate time points of interest in a video or audio clip. Use bookmarks as a way to trigger animations or to jump to a specific location in a video.

While delivering a presentation, bookmarks are useful in helping you to find specific locations in an audio or video clip.

Add a bookmark

Use bookmarks to indicate time points of interest in an audio or video clip

For more information about using bookmarks in your video and audio clips, see Add or remove a bookmark for audio and video clips.

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Link to a video from a web site

You can now insert videos to your slides from social media web sites such as YouTube or hulu, and more. Each web site generally provides an embed code that allows you to link to the video from your presentation.

Locate and copy the embed code

Locate and copy the embed code, and then paste it into PowerPoint

To link to a video on a web site, see Embed a video in your presentation and see the section entitled 'Link to a video file on a web site'.

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Apply artistic textures and effects to your pictures

With PowerPoint 2010, you can apply different artistic effects to your pictures to make them look more like a sketch, drawing, or painting. Some of the new effects include Pencil Sketch, Line Drawing, Chalk Sketch, Watercolor Sponge, Mosiac Bubbles, Glass, Cement, Pastels Smooth, Plastic Wrap, Glow Edges, Photocopy, and Paint Strokes.

Artistic Effects

An example of four of the artistic effects (From top left to bottom right): Line Drawing, Glass, Cement, Photocopy

For procedures on using artistic effects with your pictures, see Apply an artistic effect to a picture.

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Remove the background and other unwanted portions of a picture

Another advanced picture editing option included in PowerPoint 2010 is the ability to automatically remove unwanted portions of a picture, such as the background, to accent or highlight the subject of the picture or to remove distracting detail.

Background removal

A picture with and without the background

To remove the background of a picture or other unwanted portions of a picture, see Remove a picture background.

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Crop your pictures with more precision

You can use the enhanced cropping tools to trim and efficiently remove unwanted portions of pictures to get just the look that you want and make your documents pop.

Crop a photo in PowerPoint 2010

Crop out parts of a picture that you do not want

For information on how to use the picture cropping tools, see Crop a picture.

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New SmartArt graphic picture layouts

In this new version of PowerPoint, we have added a new type of SmartArt graphics layout where you can tell your story with pictures. There are also other new SmartArt graphic layouts. Even better, if you have pictures on your slide you can quickly convert them to a SmartArt graphic, just like you can do with text.

Using this layout to create a SmartArt graphic is simple:

  • Insert the SmartArt graphic picture layout.
  • Add your photograph(s).
  • Write descriptive text.

There are several different picture layouts to choose from.

SmartArt Graphic Picture Layout

An example of a SmartArt graphic picture layout

For procedures and more information about using SmartArt graphics, see the following:

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Use transitions with 3-D motion graphic effects

With PowerPoint 2010, you can captivate audiences with new, fluid transitions between slides that include motion paths and rotations in a true 3-D space.

For more information about using transitions between slides, see the following:

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Copy and paste animated effects from one object (text or shapes) to another

The Animation Painter in PowerPoint 2010 allows you to copy animations, similar to how you would use the Format Painter to copy text formatting. With Animation Painter, you can copy animation effects from one object and paste them to another object.

For more information about the Animation Painter, see Duplicate animations with the animation painter.

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Add a screenshot to a slide

Quickly add a screenshot to your PowerPoint 2010 presentation without having to leave PowerPoint. After you add the screenshot, you can use the tools on the Picture Tools tab to edit and enhance the image.

Insert a screen capture

Capture and add screen shots quickly and easily to your slides

For more information about adding screen shots to your slides, see Insert a screenshot or screen clipping.

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Deliver and share your presentations more effectively

The following are some of the new options available for you to distribute and deliver your presentation.

Make your presentations portable for sharing

By embedding audio and video files directly into your presentation, you make it more portable for sharing. Embedded files eliminate the need to send more than one file. You can now have confidence knowing that your animated, narrated, multimedia presentation will play without a glitch.

You'll save disk space and improve playback performance by compressing your media files.

Additionally, you can save your slide show to a disc and then anyone with a standard DVD or disc player can watch and enjoy it.

Compress media files

Compress your slide show and then share it

For procedures on how to make your presentations portable for sharing see the following:

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Turn your presentation into a video

Turning your presentation into a video is a new way to distribute and deliver it. When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it as a video file.

And you can control the size of the multimedia file and the quality of your video

Create a video

Create a video using the contents of your presentation

For procedures on how to create a video from your presentation, see Turn your presentation into a video.

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Broadcast your slide show

Broadcast your slide show directly to a remote audience by taking advantage of your Windows Live account or a broadcast service provided by your organization.

You can now broadcast a slide show where your audience needs only a browser and a phone. You, as the presenter, require PowerPoint. You will have complete control over slide advancement, and your audience simply follows along in their browser.

Broadcast and present your message to a remote audience

For more information and procedures on how to use the Broadcast feature, see Broadcast your presentation to a remote audience.

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Identify and resolve accessibility issues

The Accessibility Checker helps you to identify and resolve accessibility issues in your PowerPoint files. You can fix any potential problems that might keep someone with a disability from accessing your content. If your PowerPoint files have any potential accessibility issues, an alert appears in the Microsoft Office Backstage view that lets you review and repair those issues. You can see the alert by clicking the File tab. Under Prepare for Sharing, click Check for Issues, and then click Check Accessibility.

For more information about using the accessibility checker, see Accessibility Checker.

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Turn your mouse into a laser pointer

When you want to emphasize a point on a slide, you can turn your mouse pointer into a laser pointer.

In Slide Show view, simply hold down CTRL, click the left mouse button, and begin pointing.

Set the color of your laser pointer

Specify the color you want for your laser pointer

For more information about using the laser pointer, see Turn your mouse into a laser pointer or Always show the pointer during a presentation.

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