Create Electronic Business Cards

Electronic Business Card Electronic Business Cards look similar to their paper counterparts and can be shared just as easily.

An Electronic Business Card is another view of a contact that captures specific information from the contact and allows you to share that information with other people in a highly recognizable form. By doing the following, you can create a new card or make changes to an existing card.

What do you want to do?



Create an electronic business card

When you create a new contact by opening a new contact form (contact form: A view of an individual contact that contains all the information stored in the contact.) and typing the contact's information, the corresponding fields are automatically filled out in an Electronic Business Card view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) of that contact.

Electronic Business Card shows a subset of the information in the related contact form

Callout 1 A contact form that contains Jon Morris's information.
Callout 2 A view of the Edit Business Card dialog box, with the corresponding fields filled in for Jon Morris's Electronic Business Card.
  1. In Contacts, click New to open a new contact.
  2. In the Full Name field, type a name for the contact.
  3. In the appropriate fields, enter additional information that you want to include for the contact.

An electronic business card doesn't have to contain all the same information that is included in the contact form. After you create the initial contact, you can edit both the contact form and the card separately. This way, when sharing contact information, you can decide exactly which information to share.

  1. On the Contact tab, in the Options group, click Business Card.

In the Edit Business Card dialog box, you can add or remove information and work on the card design. You can see a preview of the card in the dialog box.

  1. In the Fields box, to add, remove, or position information on the card, do any of the following:
    • To add information, click Add, and then click the field you want to add.
    • To remove information, click the field, and then click Remove.
    • To position information on the card, click the field, and then click the Move Field Up or Move Field Down arrow.

 Notes 

  • To add an empty space between lines of information, click the field above where you want the space, click Add, and then click Blank Line.
  • If you need a custom field, click Add, choose Custom, and then select one of the user field options. You edit the text for your custom field in the box under Edit.
  1. If you want the information to have a label, click the field, and then in the box under Edit, click Left or Right to position the label to the left or the right of the information. Type the label information in the Label box.

 Tip   Field names make convenient, familiar labels.

If you do not want a label and one is applied, click No Label in the box.

 Note   A label can clarify the type of information on a card. For example, in the Electronic Business Card for Jon Morris at the top of the page, 425-555-0189 is the business phone number, and Business is the label for the phone number.

  1. To format the text, use the formatting and style buttons under Edit.

    The text formatting toolbar in the Edit Business Cards dialog box

Some options include:

  • Resizing text
  • Using colored text
  • Positioning (aligning) text left, right, or centered
  1. With the basic information added to the card, you can make changes to the card design if you want to. Try any of the following in the Edit Business Card dialog box.
Design options How to Notes
Choose a layout Next to Layout, click a layout from the list. A Text Only layout is available for a card with no picture, logo, or other image. When you start, the default Outlook card layout is visible in the preview box next to the Card Design section.
Add a background color Click Background, and then click a color.
Add an image Next to Image, click Change to browse and find the image. Learn more about adding an image. Adding pictures or company logos personalize the card for easier identification.
Adjust the image size In the Image Area box, type the size for the image. The number indicates the percentage of the card surface it covers. You can use the arrows next to the box to adjust the size of the image.
Align an image In the Image Align list, choose where to position the image on the card.
Delete the default or other image Click Text Only in the Layout list.
  1. When you finish creating your card, click OK.

 Note   If you click Reset Card, the card reverts to the default Outlook design, and the information that is entered appears in the default fields in the contact form.

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Learn more about creating electronic business cards

Creating a new contact creates an Electronic Business Card that is associated with the contact, and vice versa. Also, any changes that you make to a contact are made in the Electronic Business Card, and vice versa.

Create a new Electronic Business Card from a blank card, or use an existing card as a template on which to build another, similar card. You can change any of the information, and you can also change any of the layout and design elements. Basing a new card on another is a quick way to create Electronic Business Cards for different purposes that share some common contact information. For example, you might want to have three cards, one for work, one for home use, and one for a club membership.

You can have contacts with duplicate names. When you save new cards with the same names, they are added to your Contacts and listed with their similarly named counterparts.

 Tip   Business Cards view is a good choice of views in which to see enough information to distinguish contacts with duplicate names. For more information, see View contacts as Electronic Business Cards.

 Note   You can start by editing the contact information in an existing contact form, before you position and format the text in the Edit Business Card dialog box. You can also edit all the information from within the Edit Business Card dialog box. Either preference allows you to add new information as you work.

Learn your way around the Edit Business Card dialog box

Edit Business Card dialog box

Callout 1 Choose the layout and background for your card. Add any pictures or other graphics. Each of these elements helps you to position the text when you start adding the information.
Callout 2 Clicking Add displays a list of standard fields. After you click the field, it is added to the Fields list. Four custom fields are also available.
Callout 3 After you click a field, type the text for that field in the box under Edit. As you type, the text appears in the card preview.
Callout 4 Assigning labels for information, such as a home phone or business address, is optional. You can use the field names or type your own labels.
Callout 5 Blank Line fields enable you to include empty line spaces on the card.
Callout 6 Click the arrow buttons to move a selected field up or down on the card.

Download free electronic business card templates  Use the professionally designed card templates on Office Online or get ideas for designing your own.  You can also find printable and Community-submitted card designs.

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Outlook 2007