Up to speed with Word 2007 - Training - Microsoft Office Online

Training
Practice

Work with a Word document

Before you begin

During the practice, this window will stay on top of the program you are working in. When it covers an area you need to use, move and resize it as follows:

To move this window, click the title bar of the window (as shown below) and drag it to a new location:
To resize this window, drag the resize handle in the lower-right corner.

Part 1: Work with text and formatting on the Home tab

Exercise 1: Add a bulleted list

Find the three lines of text that all start with: "A significant..."
Select those three lines.
On the Home tab, in the Paragraph group, click the Bullets button.
Notice the other commands available in the Paragraph group for numbering, multilevel list (outlining), indenting, sorting, aligning, and more.

Exercise 2: Apply Quick Styles

If necessary, scroll to the top of the document. Then, click anywhere inside the line of text at the top that says "Press Release."
Note Click within the text so that the result is a blinking insertion point. Do not drag to select the words.
On the Home tab, in the Styles group, click Heading 1. Quick change, isn't it?
Note If any of the styles you need in this exercise, like Heading 1, or Heading 2, aren't visible in the Styles group, click the More arrow at the right side of the other styles to find it. Plus you won't be able to find Heading 3 until you've used Heading 2.
Now click anywhere in the line that says "Contoso Announces Quarterly Earnings Results." Remember, click within the text so that the result is a blinking insertion point. Do not drag to select the words.
On the Home tab, in the Styles group, click Heading 2.
Click anywhere in the line that says "Earnings stronger than last year," and assign Heading 3 to it. You see how easy this is.
Assign Heading 3 to the text "Success due to many factors."
Now this is a bit different. Click within the line that begins, "Contoso continues to improve..."
On the Home tab, in the Styles group, click the More arrow , and then point to — but don't click — Intense Quote. Look at the selected text for a preview of how it will look. Now click the style to select it.

Exercise 3: Zoom out to see all text

Now you're ready to see the special advantage that Quick Styles give you. When you apply Quick Styles consistently throughout your document, as you just did, you can then change all those styles at once, in a snap.

You'll do that in a second, but first you need to zoom back a little so you can see the effects of that change.

In the lower-right corner of the program window, drag the slider to the left to zoom back so that you can see the entire document. Zooming to a number between 50% and 66% will do just fine.

Exercise 4: Change the Quick Style set

Now with the whole document in view, you'll change the entire look of this document. On the Home tab, in the Styles group, click the Change Styles button.
Point at the Style Set command to see a list of styles. In that list, point at Fancy. Notice in the preview how the entire look of the document changes to a more fancy style.
Point at some of the style sets, like Modern and Simple, to see what they look like.
Finally, choose the set you like best. You see the advantage over doing this item by item?
Use the zoom control to go back to a zoom level you're happy working at. 100% is good.

Exercise 5: Use the Format Painter

When you do want to change individual items in your text, turn to the ever-reliable Format Painter.

Find these three headlines that aren't formatted: "Management visions," "More financial information," and "More product information." (You may have to scroll to the next page to see the last one.)
These three headlines need the same formatting as the headline above them that says, "Success due to many factors." A perfect job for Format Painter.
Select the headline that says, "Success due to many factors."
To capture the formatting of this headline, on the Home tab, in the Clipboard group, double-click the Format Painter button .
Tips
- Double-clicking the Format Painter button means that it will stay on until you switch it off by pressing ESC or click the button again. This is really useful if, as in the present situation, you want to format more than one piece of text.
- The Format Painter button is also available on the Mini toolbar.
You can see that the Format Painter is turned on, when your pointer goes to the text, by the paintbrush that follows your pointer around. Now apply the formatting to the "Management visions" headline by highlighting that headline.
When you let go, the Format Painter is still on.
Now apply that same formatting to the other two headlines.
Press ESC or click the Format Painter button again to turn it off.

Part 2: Insert a chart with the Insert tab

The Insert tab is the home of features that let you insert things into your document. The example for this practice is a chart.

Click at the start of the line that reads, "The company's sales division reported..."
Press ENTER to insert a new paragraph.
Click at the start of the new blank line. This is where you will put the chart.
On the Insert tab, in the Illustrations group, click the Chart button. The Insert Chart dialog box opens.
On the left, click Line.
On the right, click any line chart that looks good to you.
Click OK.
Microsoft Excel opens. Normally this is where you would type your column headings and data for the chart. For now press CTRL+W to close Excel.
The chart of sample data is now on the page, but it is a little too large.
Click the chart to select it. You will see a pale blue border around the chart with three dots in the corners.
Point at one of those groups of three dots at one of the corners of the chart until you see the cursor with double-headed arrow. Then drag to resize the chart to be smaller. As you drag the arrow changes to a cross.
Click outside the chart area. The border disappears.

Part 3: Make overall changes with the Page Layout tab

The Page Layout tab is very handy because it brings to the forefront many helpful options that were previously not so visible. Let's take a quick look at it now.

Click the Page Layout tab.
In the Page Setup group, notice the commands for changing the page size and margins. In earlier versions of Word you had to open up the Page Setup dialog box to make these changes — and that dialog box pretty much covered up your document. With all these commands right here, it's easy to make changes and see them at the same time. Which is what you want to do.
For example, click the Margins button, and then click Wide.
And presto! There's your change.
If you ever need the Page Setup dialog box back, you know where to go: Click that small diagonal arrow in the lower-right corner of the group. All of your options are still there.

Part 4: Try more tabs

There are four other tabs on the "Ribbon" which we encourage you to explore.

Click the References tab. This is where you insert a table of contents, footnotes, endnotes, an index, and other helpful information.
Click the Mailings tab. This is where you start a mail merge, and create your envelopes and labels.
Click the Review tab. Here's where you track changes and accept or reject them. And before you print, here's where to make your final checks. Look in the Proofing group to see the Spelling & Grammar command.
Click the View tab. This is another place to change the zoom level of your document, and the different document views, as well as other things you might like on screen like the ruler or document map.

Part 5: Printing in all sorts of ways

There are now several ways to go about printing in Word, so let's look at them.

Click the Microsoft Office Button .
On the menu, point at the arrow on the right of the Print command.
Three commands appear: Print, Quick Print and Print Preview.
Print will open the old familiar Print dialog box. Quick Print sends your document right to the printer.
For now, however, click Print Preview. The document opens in print preview. Print preview shows you what the printed document will look like.
Notice that the "Ribbon," in this view, shows only one tab: Print Preview. This tab contains the commands used for printing preparation.
If you like, print this document now by clicking Print. Or click Close Print Preview button to close print preview.
If you need to change printers, open the Print dialog box familiar from earlier versions of Word by clicking the Microsoft Office Button , and then, on the menu, click the Print command.

To continue the course

When you have completed the practice, click Return to course to continue.

Return to course