See also

• How categories and calendar labels from earlier versions are updated for Outlook 2007
• Create a new color category
• Get out of your Inbox with Outlook 2007
• Add or delete holidays and custom events in your calendar

Know your choices for entry types

 Appointment An appointment is an activity that involves only you, at a scheduled time.

 Meeting For a meeting, you invite other people by using a meeting request that's sent via e-mail.

 Event An event is an activity that lasts all day long.

 Task A task is an activity that involves only you, and that doesn't need a scheduled time.

Change the default reminder time

1. On the Tools menu, click Options.
2. On the Preferences tab, under Calendar, you'll see the Default reminder check box and the box that says "15 minutes" (unless somebody else got here first).

3. To change the automatic reminder time, click the arrow next to "15 minutes" and then select the time you want.

4. Click OK to close the Options dialog box.

Change the reminder for a single entry

1. Double-click the entry to open it.
2. On the Appointment tab, notice the Reminder command.
3. To change the reminder, click the arrow and select any time you like.
4. Click Save & Close.

Make an entry recur

1. Create a new entry or double-click to open an existing one.
2. On the Appointment tab, click Recurrence.
3. In the Appointment Recurrence dialog box, under Recurrence pattern, set the recurrence pattern.
4. Click OK and then click Save and Close.

Organize with colors

• Right-click a calendar entry, point to Categorize, and click a color.
• If this is the first time that the color has been used, you'll see a dialog box asking you to rename the category. In the Name box, type a name for the category, and then click OK.

Update Outlook 2003 calendar labels to colored categories

• If you used labels in earlier versions of Outlook to color-code your calendar, the labels for calendars in your default location will be updated automatically to use the new colored categories.
• If you have other calendars (for example, in a Personal Folders file or in an Archive Folders folder), follow these steps to update all of the entries in those calendars:
  1. In the Navigation Pane, right-click the top-level folder and click Properties for Folder Name (most likely the folder name will be Personal Folders or Archive Folders).

     

  2. On the General tab, click Upgrade to Color Categories and click Yes if you receive a prompt asking you if you want to upgrade.

     Note    This upgrade will also upgrade colored message flags to color categories.

  3. Click OK.

Change how time appears to yourself and others

1. Double-click the entry to open it.
2. Next to Show As, click the arrow beside the box, and select the desired availability from the list.
3. Click Save & Close.

Tip   You can also right-click a calendar entry and click Show As to change how time is shown.