Open Microsoft Clip Organizer

There are several ways to open Clip Organizer, including:

• In an Office program, use the Organize Clips link in the Clip Art task pane. (If you right–click a Web clip and click Make Available Offline, Clip Organizer is not opened but you do have to choose which collection to copy the clip to.)

  The Clip Art task pane is available in Microsoft Excel, InfoPath™, PowerPoint®, Publisher, Visio®, and Word.

• On the Start menu, click All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Clip Organizer.
• Download a clip from the Microsoft Office Online Web site. (If you copy clip art from the Web site, Clip Organizer is not opened).

Let Clip Organizer automatically catalog your clips

Clip Organizer can scan through all the files on your hard disk looking for graphics, sound, and motion files.

You can either do this the first time you open Clip Organizer, when a message appears asking if you want to run the automatic scan, or you can choose to run it later:

• On the File menu, click Add Clips to Organizer, and then click Automatically.

Collections

All the clips cataloged in Clip Organizer are arranged in collections. They form the basic structure within Clip Organizer and are handy reference "buckets" that can help you quickly search for a particular clip.

To create a new collection:

1. Right–click any collection in the Collection List.
2. Click New Collection.
3. Enter a name for your new collection in the dialog box. Click OK.

Search for clips in the Clip Art task pane

In the Search for box, type in a word related to the sort of clip you're looking for.  In the Search in box, choose which collections you want to look through.  In the Results should be box, specify whether you want to see clip art, photographs, animations, sounds, or all media file types.  Audio clips are represented by this icon.  Animations are indicated by a small star icon.  Clips that are available from the Clip Art and Media site are shown by a small globe icon.

Preview a clip

In Clip Organizer or the Clip Art task pane:

• Right–click the clip and click Preview/Properties.

Edit keywords

1. Right–click one of the clips in Clip Organizer or the Clip Art task pane.
2. Click Edit Keywords.
3. Type a new keyword in the Keyword box, and then click Add.

   You could also modify or delete a keyword by selecting it and clicking Modify or Delete.

Delete clips

There are several options for deleting clips:

• Delete the clip reference from a particular collection.
• Completely delete the clip reference from Clip Organizer.
• Delete the clip from your computer altogether.

To delete a clip from a collection or Clip Organizer:

• Right–click the clip and choose either Delete from "folder name" or Delete from Clip Organizer.

To totally remove a clip from your hard drive, you have to remove it from the folder that it's stored in (for example the My Pictures folder). The reference will still exist in Clip Organizer, so you need to delete that too.

Types of files that are recognized by Clip Organizer