How to use Outlook and Outlook.com together

Outlook.com is free, web-based email from Microsoft. If you have an Outlook.com account (even if it ends with @hotmail.com, @live.com, or @msn.com), you can read and send email by signing in to Outlook.com.

Outlook is the Office email app on your computer. Outlook works with Office 365, as well as with any major email provider, including Gmail and Outlook.com. You can use Outlook to send and receive Outlook.com email as well as see your calendar and contacts. In Outlook, you can

  • Open emails you’ve already received even when you aren’t connected to the internet.
  • See multiple accounts in one place—not just email, but calendars and contacts, too.
  • Work with other Office apps—for example, send email messages to your OneNote notebook.

You don’t have to choose one or the other. You can use both—use the Outlook.com website when you can’t get to your own computer, and use Outlook when you can.

The steps for adding your Outlook.com account depend on which version of Outlook you have. Here’s how to add Outlook.com to Outlook 2013. (If you’re using an earlier version of Outlook, see these steps for Outlook 2010 or these steps for Outlook 2007 and Outlook 2003.)

Add your Outlook.com account to Outlook 2013

Getting your Outlook.com account to show up in Outlook takes a just a few steps.

Click File > Add Account.

Add Account command in the Backstage view

Then fill in the all the information. For more detailed instructions, see Add an Outlook.com or other Exchange ActiveSync mail account to Outlook.

After you add your account, you can see your Outlook.com calendar in Outlook by clicking Calendar and checking the box next to your Outlook.com email address.

Click Calendar

If you don’t see the word Calendar, Compact Navigation is turned on, and the Calendar button looks like this:

Click the Calendar icon in the Navigation bar

You can check more than one box to see multiple calendars side-by-side. To combine two calendars into one view, check the boxes for both calendars you want to see, and then click the View in Overlay Mode arrow next to the second calendar’s name.

Click the View in Overlay Mode arrow

You can see your contacts by clicking People and checking the box next to your Outlook.com email address.

Click People

If you don’t see the word People, Compact Navigation is turned on, and the People button looks like this:

Click the People icon in the Navigation bar

If you want to add contacts from other accounts, see Import contacts into an Outlook.com account.

 
 
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Outlook 2013