Use different languages on your computer at work

Stefan works in a multinational German corporation, and his main computer has a physical German keyboard. Stefan usually works in German, but sometimes he needs to write in Russian, since many of his colleagues in the Russian office don’t speak German. He would like to create documents in Word in both German and Russian without changing his physical keyboard, and let Word know that he wants to switch between languages quickly and easily.

Does Stefan sound like you?

Depending on what you want to do and what languages you want to use, you can set up your computer to work in multiple languages – even within a single document. You can also translate or research the text of documents that are in different languages.

Step 1: Add a keyboard language

Before you can change the language of your keyboard, first add the keyboard (input) language or languages you want to use. This is done through Windows, and you will still need to make adjustments to your Office programs to work in different languages.

ShowIn Windows 7

  1. Click Start > Control Panel.
  2. Under Clock, Language, and Region, under Region and Language, click Change keyboards or other input methods.
  3. In the Region and Language dialog box, on the Keyboards and Languages tab, click Change keyboards.
  4. In the Text Services and Input Languages dialog box, under Default input language, click the language you want to use as the default language, and then go to Change the keyboard language with the Language bar.

Text Services and Input Languages dialog box

If the language you want to use as the default input language isn’t listed, complete steps 5 through 8.

  1. Under Installed services, click Add.
  2. Expand the language you want to use as the default input language, and then expand Keyboard.
  3. Check the box for the keyboard or Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) you want to use, and then click OK. The language is added to the Default input language list.

To preview the keyboard layout, click Preview

Add Input Language dialog box with Russian keyboard.

  1. Under Default input language, click the language you want to use as the default language.

ShowIn Windows Vista (only for Office 2010)

  1. Click Start > Control Panel.
  2. Under Clock, Language, and Region, click Change keyboards or other input methods.

 Note    In Classic View, double-click Regional and Language Options, and then click the Keyboards and Languages tab.

  1. In the Regional and Language dialog box, on the Keyboards and Languages tab, click Change keyboards.
  2. In the Text Services and Input Languages dialog box, under Default input language, click the language you want to use as the default language, and then go to Change the keyboard language with the Language bar.

Text Services and Input Languages dialog box

If the language you want to use as the default input language isn’t listed, complete steps 5 through 8.

  1. Under Installed services, click Add.
  2. Expand the language you want to use as the default input language, and then expand Keyboard.
  3. Check the box for the keyboard or Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) you want to use, and then click OK. The language is added to the Default input language list.

To preview the keyboard layout, click Preview.

Add Input Language dialog box with Russian keyboard

  1. Under Default input language, click the language you want to use as the default language, and then go to Change the keyboard language with the Language bar.

ShowIn Windows XP (only for Office 2010)

 Important    To enable keyboards for languages such as Chinese, Japanese, and Korean, you must first install the East Asian language files. For languages that are read from right to left or that require contextual shaping to appear, you must install the complex scripts to support these languages. For information about how to install the East Asian Language files and complex scripts, see Right-to-left language features.

  1. Click Start, point to Settings, click Control Panel > Date, Time, Language, and Regional Options > Regional and Language Options.

 Note    In Classic View, double-click Regional and Language Options.

  1. In the Regional and Language Options dialog box, click the Languages tab, and then under Text services and input languages, click Details.
  2. In the Text Services and Input Languages dialog box, under Default input language, click the language you want to use as the default language, and then go to Change the keyboard language with the Language bar.

Text Services and Input Languages dialog box

If the language you want to use as the default input language isn’t listed, complete steps 5 through 6.

 Note    The default language you select is applied to all programs on your computer that use this setting, including programs from other companies.

  1. Under Installed services, click Add.
  2. In the Add Input Language dialog box, click the language you want from the Input language list, and then click OK.
  3. Under Default input language, click the language you want to use as the default language.

Top of Page Top of Page

Step 2: Change languages while you’re working

After you add a keyboard language, you can type text in a different language using several different tools:

ShowUse ASCII or Unicode character codes to type characters

With character codes, you can type the codes for the character that you want, for example, ALT+164 enters an ñ character.

For more information, see Insert ¢, £, ¥, ®, and other characters not on the keyboard or Insert special characters for lists of special characters and how to insert them.


ShowUse the Character Map to enter characters

With the Character Map, select a font and then click the character that you want to insert.

  1. Click Start, point to All Programs, point to Accessories, point to System Tools, and then click Character Map.
  2. Select a font, and then click the character that you want.

ShowChange the keyboard language with the Language bar

After you add the languages you want and also enable the Language bar so it displays on your desktop or in your taskbar, you can change languages by clicking the Language bar and then selecting the keyboard language you want.

If the Language bar isn't visible on your desktop or in your taskbar, you need to display the Language bar by doing the following:

If you set up more than one keyboard layout for a single language, for example, Japanese, you can switch between layouts by clicking the keyboard layout indicator on the Language bar, Sample Language bar keyboard indicators and then clicking the keyboard layout that you want to use. The name on the indicator changes to reflect the active keyboard layout.

ShowDisplay the Language bar in Windows 7

  1. Click Start > Control Panel.
  2. Under Clock, Language and Region, click Change keyboards or other input methods.
  3. In the Region and Language dialog box, under the Keyboards and Languages tab, click Change keyboards.
  4. In the Text Services and Input Languages dialog box, click the Language Bar tab, and then select Docked in the taskbar. This displays the Language bar with the current keyboard language in the taskbar.

Text Services and Input Languages dialog box

After you select a keyboard language, the taskbar shows DE as input language instead of the local language. To change the language, click the Language bar in the taskbar, and select the desired language.


ShowDisplay the Language bar in Windows Vista (Category View) (only for Office 2010)

  1. Click Start, and then click Control Panel.
  2. Under Clock, Language and Region, click Change keyboards or other input methods.

 Note    In Classic View, double-click Regional and Language Options.

  1. In the Regional and Language Options dialog box, under the Keyboards and Languages tab, click Change keyboards.
  2. In the Text Services and Input Languages dialog box, click the Language Bar tab, and then select Docked in the taskbar. This displays the Language bar with the current keyboard language in the taskbar.

Text Services and Input Languages dialog box

After the keyboard language is selected, the taskbar shows DE as input language instead of the local language. To change the language, click the Language bar in the taskbar, and select the desired language.


ShowDisplay the Language bar in Windows XP (Category View) (only for Office 2010)

  1. Click Start, point to Settings, click Control Panel, and then click Date, Time, Language, and Regional Options.

 Note    In Classic View, double-click Regional and Language Options.

  1. In the Date, Time, Language, and Regional Options dialog box, under Pick a task, click Add other languages.
  2. In the Regional and Language Options dialog box, on the Languages tab, click Details.
  3. In the Text Services and Input Languages dialog box, click Language Bar.
  4. In the Language Bar Settings dialog box, check if the Show the Language bar in the taskbar is selected. The Language bar displays in the taskbar.

Text Services and Input Languages dialog box


ShowUse the On-Screen Keyboard (OSK) to type characters

After you add an input language, you can type without using the keyboard by using the On-Screen Keyboard (OSK).

  1. Click Start, Run, and then type osk in the text box.
  2. Click the on screen “keys” on the OSK to enter text, accents, or special characters.

On-Screen Keyboard


ShowAutomatically switch keyboard to match language of the surrounding text

 Note    This feature is only available in these Office programs: OneNote, Outlook, PowerPoint, Publisher, and Word.

You can use the Automatically switch keyboard to match language of surrounding text option to use native keyboard layouts when typing in different languages. When this option is turned on, the program automatically switches the active keyboard layout to match the language of the text where the cursor is. For example, if you had a file that has paragraphs written in both English and Spanish, and you moved your cursor from a paragraph of English to a paragraph of Spanish, the keyboard layout would switch from English to Spanish. This has the same result as if you manually switched the keyboard layout from English to Spanish by using the Language bar. For more information on this feature, see Turn on automatic language options.


Top of Page Top of Page

Step 3: Use proofing tools with different languages

The following instructions are for Microsoft Word. For instructions on how to set the proofing language and check the spelling in other Office programs, see Check spelling and grammar in a different language.

 Important    Before you can use the proofing tools for another language, you must add the language to the Enabled editing languages list. You may also have to install and configure additional language packs or language interface packs depending on which proofing tools you want to use.

ShowSet the language of your entire document.

To set the dictionary language for text and check the spelling in your document, do the following:

  1. Select the text that you want to check.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language.
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not the correct language, you should select the correct language.
    If the language is preceded by the Spelling & Grammar icon Button image, it means that proofing tools, such as spelling checker, are installed for that language. If the language is not preceded by the Spelling & Grammar icon, the dictionary for that language is not available and you cannot check the spelling and grammar for that language.
  4. Complete steps 1-3 for each section of text that is in a different language.

In the Language dialog box, select Detect language automatically so you don't need to identify the language of portions of your document as being in a different language

Top of Page Top of Page


ShowSet the language of a section of your document

If you want to create a document in one language and then include text in another language in the same document, such as a quote in another language, you can type the text in the second language, select that text, and then identify it as a second language. This enables the proofing tools, such as the spelling and grammar checker, to use the correct language dictionary to review your text.

To set the dictionary language for text in a Microsoft Word document and check your spelling in your document, you need do the following:

  1. Select the text that you want to check.
  2. On the Review tab, in the Language group, click Language, and the click Set Proofing Language.
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not the correct language, you should select the correct language.
    If the language is preceded by the Spelling & Grammar iconButton image , it means that proofing tools, such as spelling checker, are installed for that language. If the language is not preceded by the Spelling & Grammar icon, the dictionary for that language is not available and you cannot check the spelling and grammar for that language.
  4. Complete steps 1-3 for each section of text that is in a different language.

In the Language dialog box, select Detect language automatically so you don't need to identify the language of portions of your document as being in a different language.

Top of Page Top of Page


ShowCheck spelling and grammar in different languages

The spelling checker uses the specified dictionary language, if available, to check the spelling of each piece of text.

  • On the Review tab, click Spelling & Grammar.

 Note    In some situations when there are multiple languages in a single document, or the text in a different language is too short to be identified as a particular language, the Detect language automatically option may cause spell checking problems. If you have problems checking spelling or grammar when using multiple languages in a single document, you can clear this check box, select the text in a different language and manually set the language for that portion of the text. For information about spell checking in a different language, see Check spelling and grammar in a different language. For more information about language packs and language interface packs, see Determine if you need a language pack or language interface pack.

If you have problems checking spelling and grammar in a different language, you should see Check spelling and grammar in a different language.

Top of Page Top of Page


Translate or research text

You can translate text that you receive or text that you want to send with the Research and Translate tools.

 Note    The Translate feature is available only in these Office programs: Excel, OneNote, Outlook, PowerPoint, Publisher, Visio, and Word.

ShowResearch text in a document

  1. On the Review tab, in the Proofing group, click Spelling, and then click Research.


 Notes 

  • In an Outlook e-mail message, click the Message tab, click Research.
  • In Publisher, click Home, in the Editing group, click Research.
  1. In the Research pane near the bottom of the pane, click Research options.
  2. In the Research Options dialog box, click Update/Remove.
  3. In the Update or Remove Services dialog box, select the service category that you want installed, for example, Translation (Installed Dictionaries), click Update, follow the installation instructions, click Close, and then click OK.
  4. Select the reference materials that you want to use, for example, Thesaurus: Russia, type the word that you want to research into the Search for text box Search for , and then click Start Start button.

For more information on the Research tool, see Where are the Research options? and Translate text in a different language.

ShowTranslate a word, phrase, or sentence

  1. Select a word, phrase, or sentence to translate.
  2. On the Review tab, in the Language group, click Translate, and then click Translate Selected Text.

 Note   

  • In Publisher, on the Home tab, in the Editing group, click Translate.
  • In an Outlook e-mail message, click the Message tab, in the Proofing group, click Translate.

  1. In the Research pane, in the Search text box, click the down arrow, and then select Translation. Search for text box
  2. In the Translation section, in the From list box, select the initial language, for example, German.
  3. In the To list box, select the language that you want to translate the word into, for example, Russian. Translation text box
  4. Click Start Start button.


ShowTranslate an entire document

To translate an entire document, click Start Start button, and then follow the instructions.

Translation tetx box

For more information on how to translate a word, phrase, or whole document, see Translate text in a different language.


Top of Page Top of Page

Learn More

Language packs and language interface packs    

Top of Page Top of Page

 
 
Се однесува на:
Access 2013, Excel 2013, InfoPath 2013, OneNote 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013, Publisher 2013, Visio 2013, Visio Professional 2013, Word 2013, Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, Visio 2010, Word 2010