Sync with a SharePoint tasks list

Project can sync a list of tasks with SharePoint—without using Project Web App. Your team members can view the schedule and update their work in SharePoint, and you’ll see the changes in Project. And vice-versa

Sync with a new SharePoint site

These steps assume you have a project open in Project, but you haven’t made a SharePoint site for it yet.

  1. In Project, click File > Save.
  2. In the Sync with list, select New SharePoint Site.
  3. In the Project name box, type a name.
  4. In the Site Address list, add the address of the SharePoint tasks list that you will sync to.

     Note    At this point, don’t use an address that contains the name of the Tasks List. Project ads that part automatically.



    Sync to new SharePoint site image
  5. Click Save.

Here’s what will happen: When you click Save, a new SharePoint site is created for the project. Changes you make to tasks in Project are reflected in SharePoint, and vice-versa.

Sync with an existing SharePoint site.

These steps assume you have a blank schedule open in Project, but all the tasks you want to sync to are on a SharePoint site somewhere.

  1. In Project, click File > Save.
  2. In the Sync with list, select Existing SharePoint Site.
  3. In the Site Address box, type the address of the SharePoint tasks list that you want to import.

     Note    Don’t use an address that contains the name of the Tasks List. Project adds that part automatically.

  4. Click Verify Site.
  5. In the Tasks List box, type or select a name for the tasks list that you want to sync with your project.

Save project to SharePoint

  1. Click Save.

When you click Save, the tasks list in SharePoint will now appear in Project. Changes you make to the list of tasks in Project will be reflected in SharePoint, and vice versa.

Tasks list not syncing?

The table below contains conditions that might prevent Project tasks from syncing with a SharePoint tasks list.

Issue Explanation
Task sync limitations Syncing more than 1,000 tasks is not recommended. If you want to sync more than 1,000 tasks, consider breaking down your project into multiple projects, and then sync the projects separately.
SharePoint required fields If a project plan doesn’t contain a field that is required in SharePoint, the plan won’t sync. Add the required field as a custom field in Project.
Project field contains a formula SharePoint fields don’t support formulas. Try removing the formula from the field in Project and then resyncing.
Summary task name

SharePoint assumes summary tasks will become folders on the site, so it doesn’t allow characters that are not allowed in folders: . / : * ? < > |

Make sure that none of your summary tasks in Project contain any of these characters.

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