Create a photo album
- In a blank presentation, click the Insert tab.
- In the Illustrations group, click the Photo Album icon.
- Click File/Disk. Browse to the location of your photos and select the ones you want to insert.
Click Insert. That returns you to the Photo Album dialog box.
To arrange the photos, use the up and down arrows below the Pictures in album list.
To select a layout, display the Picture layout list under Album Layout.
- To select a complete list of photos, click the first one, press and hold SHIFT, then click the last one.
- To pick and choose among the photos, press and hold CTRL as you click the photos.
Note If you want captions, you can't select the Fit to slide layout; choose one that allows for space below the photo.
- In the Frame shape and Theme lists, you can select a picture style and design colors for the album. (You can also apply these from the PowerPoint Ribbon.)
- Under Picture Options, on the left in the dialog box, you can choose to have captions and to turn all the pictures to black and white.
- Click Create.
PowerPoint inserts all the photos.
Edit a photo album
If you want to change the options you've selected or add more pictures to the album, here's how to edit the album.
- Open the presentation containing the photo album.
- On the Insert tab on the Ribbon, click the arrow next to Photo Album so that a small menu displays. Click Edit Photo Album.
- Make your changes and click Update.
Use varied picture layouts
While Photo Album enables you to add a bunch of photos at once and make certain edits, you can't apply its slide layout choices to only one or a few slides. If you want varied layouts, you're better off using content layouts to start with.
- In the presentation, in the slide-thumbnail pane on the left, click where you want to insert a new slide.
- On the Home tab, click the arrow next to New Slide, to display the layout gallery.
- Look for any layout that shows icons within it. Here's an example:
Some other examples are Title and Content, Two Content, and Content with Caption.
- On the new slide, click the Picture icon, and browse to the location of your picture.
- Select the picture file, and click Insert.
- Some tips:
- Another way to open the layout gallery: Right-click a slide thumbnail for an inserted slide, and point to Layout on the shortcut menu.
- To insert a new slide with the same layout as the current slide: Press ENTER.
- To view your photo layout in a slide show preview, press SHIFT+F5. Press ESC to return to Normal view.
Insert a Clip Art photo
- Apply one of the content layouts (one that has the group of icons).
- Click the Clip Art icon within the layout.
- In the Clip Art task pane, click the list under Results should be and clear everything except for Photographs.
- Type a keyword in the Search for box, and click Go.
- From the images that display in the results, click one to insert it onto the slide.
Crop and resize a photo
Cropping means cutting away some portions of a picture. This might require you to enlarge the picture back to its original dimensions, depending on how much you cut away.
- On the slide, click the photo to select it. Under Picture Tools, click the Format tab.
- In case you want to return the photo to its original size after cropping, make a note of the photo's dimensions, in the Size group, next to Shape Height and Shape Width.
- Now you'll crop the picture. Click the Crop tool, next to the height and width boxes.
- To crop, drag the black handles on the picture border in or out.
- Click away from the picture to turn off cropping.
Note You can restore the cropped parts, if you want, by turning on the Crop tool again and dragging the crop handles. For example, if you have cut away most of a bordering tree in a picture and decide you want to keep more of that tree, drag the cropping handle on that side or corner out again.
- To resize the photo back to its original height: In the Shape Height box, type the height number, and press ENTER.
The width will adjust automatically.
- To reposition the picture, use the alignment tools (or arrow keys, if those work better with your layout). For example, select the picture, and under Picture Tools, click the Format tab. In the Arrange group, click the Align button, and click Align Center.
This centers the picture horizontally.
Apply picture styles, border colors, and effects
The Picture Tools offer rich galleries for adding frame styles and shapes, frame colors, and picture effects.
Tip If you have created a photo album, take note: Once you start customizing the photo formatting, it's best not to update all the pictures using Photo Album options, as those options will apply to all the slides — and undo your customizations.
- Click the photo on the slide to select it.
On the Ribbon, the Picture Tools are now available.
Note If you inserted the pictures using Photo Album options, such as a caption, you'll also see the Drawing Tools on the Ribbon, because the box that encloses the picture and the caption is seen as a shape, by PowerPoint, rather than a picture. To apply formatting to the picture and not the enclosing shape, click the picture again to select it, specifically. Gray sizing handles appear, as in this example:
- Under Picture Tools, click the Format tab.
- To apply a frame style, click a style in the Picture Styles gallery. You click the down arrow to expose the gallery.
- To choose a color or line style for the picture border, use the menu under Picture Border.
- To apply shadows, bevels, glows, 3-D effects, or combinations of effects (called "presets"), click Picture Effects, and choose from its galleries.
Customize a shadow effect
Once you've applied a shadow effect, try using the Shadow Options to customize it.
- Select the photo on the slide, and click Format under Picture Tools.
- In the Picture Styles group, click Picture Effects.
- On this menu, point to Shadow, and at the bottom of the shadows gallery, click Shadow Options.
- To make the shadow less or more opaque: Next to Transparency, drag the control or use the arrows to adjust the transparency percentage.
- To change the shadow's size: Next to Size, drag the control or use the spinner arrows to adjust the percentage of shadow.
- To add more or less blurriness: Next to Blur, drag the control or use the spinner arrows to increase or decrease the blur.
- Click Close.
Apply customizations to other photos
Here's how to carry over formatting changes you make on one picture to other pictures.
Using Format Painter
- On the slide, select the photo that has the formatting you want to apply to other pictures.
- On the Ribbon, click the Home tab. In the Clipboard group on the left, double-click (be sure to double-click) Format Painter.
- For each photo that you want the formatting applied to: Click the photo (if the photo is on another slide, display that slide, and then click the photo).
- On the Home tab, click the Format Painter once to turn it off.
Note If you want to remove formatting from a picture, select the picture, and click the Format tab under Picture Tools. On the far left, in the Adjust group, click Reset Picture. Caution: This can sometimes undo changes, such as sizing, you don't want to undo. To undo very recent formatting, the Undo button may be a better choice.
Using Pick Up Style and Apply Style commands
These do the same thing as Format Painter, with a couple of benefits: Once you pick up a style, those attributes stay in PowerPoint's memory (for reapplication) until you pick up another style. To add these commands to your Quick Access Toolbar:
- Click the Microsoft Office Button , and click PowerPoint Options.
- Click Customize.
- In the Choose commands from list, click All Commands.
- In the list, select Apply Style and click Add. Then select Pick Up Style and click Add.
Recolor a photo or create transparency
Adjust the brightness or contrast, or recolor a photo
- Select a photo on a slide.
- On the Format tab under Picture Tools, in the Adjust group, you'll find the galleries for Brightness, Contrast, and Recolor. Point to any of the choices to see a preview of each effect.
Set a transparent color
If you insert a picture that is set within a colored background, and you don't want that background to show against your slide background, use Set Transparent Color:
- Select the photo on the slide. On the Format tab under Picture Tools, click Recolor. At the bottom of gallery, click Set Transparent Color. Now click the area of the picture that you want to be transparent.
Check your presentation's file size
You can check your file's size while it is open in PowerPoint.
- Save your presentation.
- Click the Microsoft Office Button , point to Prepare, and click Properties.
- Click the arrow next to Document Properties, at the top of the area that has opened above the slide pane, and click Advanced Properties.
- On the General tab, look for Size, in the top third of the dialog box. That will show your file's size.
- Click OK. The Document Properties details will still show above the slide pane.
- To close the Document Properties area, click the X in the right-hand corner of the pane.
Use picture compression options
- Click any of the slide thumbnails that has a photo. On the displayed slide, click the photo to select it.
- On the Ribbon, click the Format tab, under Picture Tools.
- In the Adjust group, click Compress Pictures.
- In the Compress Pictures dialog box, make sure that the check box Apply to selected pictures only is not selected. You want the setting you choose to apply to all the photos in the show.
- Click Options. In the Compression Settings dialog box, click the option called Screen (150 ppi): good for Web pages and projectors.
About deleting cropped parts of pictures This option, second from the top, is selected by default. When you click OK in this dialog box, PowerPoint will delete the parts you've cropped off of pictures so as to keep your file size smaller. If you think you might not want these deleted, clear this option before you click OK.
- To save selections in the Compression Settings dialog box, click OK, and click OK again. After you save your presentation, you'll see a difference in the file size.
Turn off automatic photo compression
PowerPoint applies compression to your photos when you insert them. If you want PowerPoint not to apply this automatic compression, turn this feature off before you insert any photos. Steps are:
- Click the Microsoft Office Button , and click Save As.
- In the Save As dialog box, click Tools, down near the Save button.
- In the Tools menu, click Compress Pictures. In the Compress Pictures dialog box, click Options.
- In the Compression Settings dialog box, clear the check box next to Automatically perform basic compression on save.
- Click OK to dismiss the Compression Settings dialog box. Click OK to dismiss the Compress Pictures dialog box. Back in the Save As dialog box, you can either go ahead and save or cancel. The compression options you just set will be preserved either way.