Check spelling and grammar in a different language

Every language version of Microsoft Office includes proofing tools, such as dictionaries and grammar rules, for more than one language. To see which languages are included with each version of Microsoft Office 2010, see Office 2010 suites: localized versions. If your version of Microsoft Office does not include a language that you want to use, you might want to get a Microsoft Office language pack. For more information, see Determine if you need a language pack or language interface pack.

 Notes 

What do you want to do?


Check the spelling and grammar in another language

If you created a document that contains text in different languages, you will want to use the appropriate dictionaries to check the spelling of each language you have included. To do this, you must indicate the language of your text so that when you run the spelling checker, the correct dictionary language is used.

Which program are you using?


Access

 Important   The dictionary language applies to the entire database and cannot be defined for individual records or fields. If your database contains words that are in more than one language, you need to check the spelling in one language and then repeat the process for each additional language in your database.

Set the dictionary language

To change the dictionary language for a database while checking your spelling, do the following:

  1. On the Home tab, in the Records group, click Spelling.

Access Ribbon Home Tab Spelling

  1. In the Dictionary Language list, confirm that the correct dictionary language is selected. If not, click the dictionary language that you want to use, and then click OK.

 Notes 

  • The Dictionary language list only appears if the spell checker does not recognize a word.
  • If you change the dictionary language, you need to close the Spelling dialog box and then restart the spelling checker.
  1. Click Close to close the spell checker, and then click Spelling again to start the spelling checker with the new dictionary language that you have selected.

 Notes 

  • Each time that you change the dictionary language and run the spelling checker, any words that are not in the selected dictionary language are marked as incorrect, so you need to remember which languages that you have already checked.
  • A language pack or proofing tool pack might be required if the dictionary language that you want to use is not listed. For more information, see Determine if you need a language pack or language interface pack.

Check spelling

On the Home tab, in the Records group, click Spelling.

 Note   The Spelling command might not be available in all views. If the Spelling command is not available, press F7 to start the spelling checker.

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Excel

Set the dictionary language

 Important   The dictionary language applies to the entire workbook and cannot be defined for individual worksheets or cells. If your workbook contains words that are in more than one language, you need to check the spelling in one language and then repeat the process for each additional language in your workbook.

To change the dictionary language for a workbook and check your spelling, do the following:

  1. On the Review tab, in the Proofing group, click Spelling.

Excel Ribbon Home Tab Spelling

  1. In the Dictionary language list, confirm that the correct dictionary language is selected. If not, click the dictionary language that you want to use, and then click OK.

 Notes 

  • The Dictionary language list only appears if the spelling checker does not recognize a word.
  • If you change the dictionary language, you need to close the Spelling dialog box, and then restart the spelling checker.
  1. Click Close to close the spelling checker, and then click Spelling again to start the spelling checker with the new dictionary language that you have selected.

Check spelling

  • To check the spelling of an individual cell or collection of cells, select the cells that you want to check, and then on the Review tab, in the Proofing group, click Spelling.
  • To check the spelling of the whole worksheet, on the Review tab, in the Proofing group, click Spelling. You do not need to select a cell or collection of cells.

 Note   The spelling checker uses the specified dictionary language, if available, to check the spelling in the selected cells or worksheet. If the Spelling command is not available, press F7 to start the spelling checker.

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OneNote

 Important   You can check the spelling of text that is written in multiple languages on the same page with one pass of the spelling checker, but you must first select the proofing language for each section of text that is in a different language than what you typically use.

Set the proofing language

To set the proofing language for text and check your spelling, do the following:

  1. Select the text that you want to set the language for.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language One Note Ribbon Review Tab Language.
  3. In the Set Proofing Language pane, verify that the correct language is associated with the text. If it is not, you need to select the language that you want to use for the dictionary.
  4. Click in the note to close the dictionary pane.
  5. Repeat steps 1-4 for each section of text that you want to check.

Check spelling

On the Review tab, click Spelling.

 Note   If the Spelling command is not available, press F7 to start the spelling checker.

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Outlook

 Important   If you use Outlook Express 6.0 and, then installed Office 2010 and now French is the only available spell check language, you need to use a third-party spelling checker for additional languages. For more information, see Spell checking issues with Outlook Express 6.0.

Set the proofing language

To set the proofing language for text, do the following:

  1. In a new e-mail message, select the text that you want to check.
  2. On the Review tab, in the Proofing group, click the arrow under Language, and then click Set Proofing Language. Outlook Message Ribbon Review Tab Language
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language that you want to use for the dictionary and other proofing tools. If you don't see the language that you want, scroll to the end of the list.

 Note   If the language that you want is preceded by the Spelling & Grammar icon, it means that the proofing tools, such as the dictionary and spelling checker, are installed for that language. If the language that you want is not preceded by the Spelling & Grammar icon, the proofing tools for that language are not available and you cannot check the spelling and grammar for that language.

 Tip   To specify the dictionary language for a new message before typing any text, position the cursor in the message body of a new message, complete steps 2 and 3, type the e-mail message, and then check the spelling as described in the Outlook Check spelling and grammar section, below.

Check spelling and grammar

On the Review tab, in the Proofing group, click Spelling & Grammar.

 Note   The spelling checker uses the specified dictionary language, if available, to check the spelling and grammar of the selected text or Outlook item. If the Spelling command is not available, press F7 to start the spelling checker.

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PowerPoint

Set the proofing language

To set the proofing language for text in your presentation, do the following:

  1. Select the text that you want to check.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language PowerPoint Ribbon Review Tab Set Language.
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary.

 Note   If the language is preceded by the Spelling & Grammar icon, it means that the dictionary and spelling checker, are installed for that language. If the language is not preceded by the Spelling & Grammar icon, the dictionary for that language is not available and you cannot check the spelling for that language.

  1. Repeat steps 1-3 for each section of text that you want to check.

Check spelling

On the Review tab, in the Proofing group, click Spelling.

 Note   If the Spelling command is not available, press F7 to start the spelling checker.

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Project

Set the proofing language

To set the proofing language for text and check the spelling in your project page, do the following:

  1. On the Project tab, in the Proofing group, click SpellingProject Ribbon Spelling button.
  2. In the Dictionary language list, confirm that the correct dictionary language is selected. If not, click the dictionary language that you want to use, and then click OK.

 Notes 

  • The Dictionary language list only appears if the spelling checker does not recognize a word.
  • If you change the dictionary language, you need to close the Spelling dialog box, and then restart the spelling checker.
  1. Click Close to close the spelling checker, and then click Spelling to start the spelling checker with the new dictionary language that you have selected.

Check spelling

On the Project tab, in the Proofing group, click Spelling.

 Note   If the Spelling command is not available, press F7 to start the spelling checker.

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Publisher

Set the proofing language

To set the proofing language for text and check your spelling, do the following:

  1. Select the text that you want to set the language for.
  2. On the Review tab, in the Language group, click the arrow under Spelling, and then click Set Proofing LanguagePublisher Ribbon Language button.
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language that you want to use for the dictionary and other proofing tools. If you don't see the language that you want, continue scrolling until you find it.
  4. Repeat steps 1-3 for each section of text that you want to check.

Check spelling

On the Home tab, click Spelling.

 Note   If the Spelling command is not available, press F7 to start the spelling checker.

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SharePoint Workspace

Set the proofing language

To set the proofing language in SharePoint Workspace, you must first begin a spell checking session:

  1. Open an item in a workspace tool for editing, and click in a rich text field.
  2. On the Home tab, click Spelling or press F7.
  3. If the program finds spelling mistakes, the Spelling dialog box opens.

If the program finds no spelling mistakes, you must add a misspelled word to the rich text field in order to force the Spelling dialog box to open.

  1. Click Options.
  2. Click the Dictionary language drop-down list, and then click the language you want to set as the proofing language.

If you do not see the language you want to set as the proofing language, you may be able to install it as described in Set the editing, display, and Help languages.

  1. Click OK.

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Visio

The spelling checker uses the language dictionary that matches the language associated with each text block. If your diagram contains text blocks in different languages, you must set the appropriate language for each text block.

For example, if a page has text in both French and Spanish, and you want to check the spelling by using the appropriate dictionaries, you must set the French text as French and the Spanish text as Spanish. If your version of Office 2010 does not include the dictionary for the languages that you want to use, you can get more information at Determine if you need a language pack or language interface pack.

Set the proofing language

To set the proofing language for text and check your spelling in her publication, do the following:

  1. Select the text block that you want to check.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language Visio Ribbon Language Button.
  3. In the Language box, verify that the correct language is associated with the text block. If it is not, select the language that you want to use for the dictionary.
  4. Complete steps 1-3 for each text block that you want to check.

Check spelling

On the Review tab, in the Proofing group, click Spelling.

 Note   The spelling checker uses the specified dictionary language, if available, to check the spelling of each text block.

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Word

Set the proofing language

To set the proofing language for text and check your spelling in your document, do the following:

  1. Select the text that you wants to check.
  2. On the Review tab, in the Language group, click Language, and the click Set Proofing Language Word Ribbon Language button.
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language that you want to use for the dictionary and other proofing tools.

If the language is preceded by the Spelling & Grammar icon, it means that proofing tools, such as spelling checker, are installed for that language. If the language is not preceded by the Spelling & Grammar icon, the dictionary for that language is not available and you cannot check the spelling and grammar for that language.

  1. Complete steps 1-3 for each section of text that is in a different language.

Check spelling and grammar

On the Review tab, click Spelling & Grammar.

 Note   The spelling checker uses the specified dictionary language, if available, to check the spelling of each piece of text.

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Add additional dictionary languages

The dictionary languages included with the proofing tools depend on the languages included with your language version of Office 2010. If the language that you want is not listed in the Set Languages dialog box with a Button image before its name, that dictionary is not available. You might have to obtain a language pack or language interface pack. You can get more information Determine if you need a language pack or language interface pack.

To see which proofing tool languages are included with your version of Office 2010, see Office 2010 suites: localized versions.

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More information

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Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, SharePoint Workspace 2010, Visio 2010, Word 2010