Set or remove reminders

In Microsoft Outlook, you can set or remove reminders for different items, such as email messages, appointments, and contacts.

Calendar appointments and meetings

For all new appointments or meetings

  1. Click the File tab.
  2. Click Options.
  3. Click Calendar.
  4. To turn default reminders on or off for all new appointments or meetings, under Calendar options, select or clear the Default reminders check box.
  5. If you select the check box, enter how long before the appointment or meeting when you want the reminder to appear.

For existing appointments or meetings

  1. Open the appointment or meeting.

 Note    If the Open Recurring Item dialog box appears, click Open this occurrence or Open the series, and then click OK.

  1. On the Appointment tab, in the Options group, in the Reminder drop-down list, select how long before the appointment or meeting when you want the reminder to appear. To turn a reminder off, select None.

 Note    For all-day events, the default reminder time is 18 hours in advance. Although you can't change the default for all of the all-day events that you create, you can change the reminder time on each appointment.

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Email messages, contacts, and tasks

  1. On the Home tab, in the Tags group, click Follow Up, and then click Add Reminder.

Add a reminder command on the ribbon

 Tip    You can quickly flag email messages as to-do items by using reminders. Right-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up, and then click Add Reminder.

  1. In the Custom dialog box, select or clear the Reminder check box. If you select the check box, enter the date and time when you want the reminder to appear.
  2. Click OK.

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