Make the switch to Outlook 2010

See also

Minimize or maximize the Ribbon

  • Click the small Minimize/Maximize button in the upper-right corner of the Outlook Window.
    Ribbon Minimize-Maximize button

Change the arrangement of a folder

To switch between simple Date arrangement and Date (Conversations) arrangement:

  • On the View tab of the ribbon, in the Conversations group, click Show as Conversations to either select or clear the check box and then, in the Microsoft Outlook dialog box, indicate whether you want to apply the change to all Outlook folders or only to the current folder.

To change from either Date arrangement or Date (Conversations) arrangement to any non-Date arrangement (or back again):

  • On the View tab of the ribbon, in the Arrangement group, click the arrangement that you want.
    Depending on your screen resolution and the size of the Outlook window, you may have to click the Arrange By button to see the list of arrangements.

Add a command to the Quick Access Toolbar

  • On the ribbon, right-click the command, button, or feature that you want to add to the Quick Access Toolbar, and then, on the shortcut menu, click Add to Quick Access Toolbar.

Remove a command from the Quick Access Toolbar

  • On the Quick Access Toolbar, right-click the command that you want to remove, and then, on the shortcut menu, click Remove from Quick Access Toolbar.

Use Key Tips (the new keyboard shortcuts)

  • Press the ALT key, and then press the key that corresponds to the tab, menu, or command that you want.
    To clear Key Tips from the screen, press ESC.

Print an e-mail message

  1. Press CTRL+P to go to the Print tab in Backstage view.
  2. Choose the options and settings that you want.
  3. Click the big Print button.

Open the Outlook Options dialog box

  • Click the File tab to open Backstage view and then, in the left pane, click the Options button.

Reply to a message with a meeting invitation

  1. Select the message to which you want to reply with a meeting invitation and then, on the Home tab, in the Respond group, click Meeting.
  2. In the meeting invitation that opens, add any other people that you want to include in the invitation on the To line.
  3. Make any changes that you want to the Subject line.
  4. Either manually specify a location, a date, and start and end times, or use the options in the Room Finder pane to specify them.
  5. Add any appropriate text in the message body.
  6. Click Send.

Use Clean Up to clear out redundant messages from a single conversation or a whole folder

  1. Click a conversation that you want to clean up, or any conversation in a whole folder that you want to clean up.
  2. On the Home tab of the ribbon, in the Delete group, click Clean Up. and then, on the drop-down menu, click one of the following:
  • Clean Up Conversation    To clean up the selected conversation.
  • Clean Up Folder    To clean up all conversations in the current folder, but not those in the current folder’s subfolders.
  • Clean Up Folder & Subfolders    To clean up all conversations both in the current folder and in all of its subfolders.

Change where Clean Up sends the messages it clears out

  1. Click the File tab to open Backstage view and then, in the left pane, click the Options button.
  2. In the Outlook Options dialog box, click the Mail tab in the left pane, and then scroll down to the Conversation Clean Up section.
  3. In the Cleaned-up items will go to this folder box, browse to and select the new destination folder, and then click OK.

The check boxes here provide additional options for customizing Clean Up.

Use Ignore to delete all messages in a conversation, including future ones

  • Click the conversation that you want to ignore and then, on the Home tab of the ribbon, in the Delete group, click Ignore.

Search

  1. While viewing the folder where you expect to find the item, click in the Search box.
    Unselected Search box
  2. Do either or both of the following:
  • In the Search box, type some text from the item that you want to find.
  • Use the options on the Search tab to broaden or narrow the focus of your search until you find the item that you are searching for.
  1. When you are done searching, click the Stop Search button at the end of the Search box.
    Outlook Search box with Close button called out

Get around in your calendar

  1. On the Home tab in the Calendar, click the small arrow in the bottom corner of the Go To group.
    Dialog box launcher called out on ribbon
  2. Use the options in the Go To Date dialog box to specify the date you want to go to, and then click OK..
  3. To get back to today, click the Today button (in the Go To group on the Home tab).

Create a signature

  1. Click the File tab to open Backstage view and then, in the left pane, click the Options button.
  2. In the left column of the Outlook Options dialog box, click Mail.
  3. Under Compose messages, in the Create or modify signatures for messages subsection, click the Signatures button.
  4. Use the options in the Signatures and Stationery dialog box to create your signature.
    Note    To open this dialog box from a new e-mail message, click the Signature button in the Include group on the Message tab of the ribbon, and then click Signatures.

Add an additional e-mail account

  1. Click the File tab to open Backstage view and then, in the left pane, click the Info tab.
  2. Click Add Account and follow the prompts.