Microsoft Office Online
Sign in to My Office Online (What's this?) | Sign in

Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers.
Email this linkEmail this link Printer-Friendly VersionPrinter-Friendly Version Bookmark and ShareShare
Check spelling and grammar
 

Use the following instructions to check spelling and grammar in 2007 Microsoft Office system programs.

For more information about working in other languages, see Check spelling and grammar in another language.

For Microsoft Office SharePoint Designer 2007, see Demos: A six-part series on getting the most out of SharePoint Designer 2007

Which 2007 Microsoft Office system program are you using?

Word

To turn on or off the red lines that appear under misspelled words, do the following:

  1. On the top-left corner, click the Microsoft Office Button Button image.
  2. At the bottom of the menu, click Word Options.
  3. The Word Options dialog appears. Click Proofing.
  4. From the Exceptions for menu, select the currently-open document name.
  5. Select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

    6.  Note   To turn on or off automatic spelling and grammar checking for all documents, select All New Documents.

  6. Click OK.
  7. Return to your document. When lines appear under words, right-click and make selections from the corrections menu.

Check spelling and grammar in Word

  1. Open a Word document that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling & Grammar.
  3. The Spelling and Grammar dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling and grammar:
Ignore Once   Ignore this word once, but check it again.Ignore All   Ignore this word throughout the document.
Ignore Rule   Ignore this rule throughout the document.Next Sentence   Check the next sentence.
Add to Dictionary   Include this word in the program's dictionary. Change   Use the suggested word in the Suggestions pane.
Explain  See an explanation for the suggested change.Change All   Use the suggested word to change all instances of this word.
Change All   Use the suggested word to change all instances of this word.AutoCorrect   Use the first suggested word each time you click AutoCorrect.
Check grammar   Select to correct the grammar in this document.Undo   Undo the change. Continue clicking for previous corrections.
Options   The Options dialog box appears. Select how the program corrects spelling and grammar for all documents.

View Demo

Watch the following video to use and make changes to the spelling and grammar features.

Watch this Demo buttonDemo: Outlook Inbox

Top of Page Top of Page

Outlook

Turn on or off spelling check in Outlook.

  1. On the Tools menu, click Options.
  2. On the Spelling tab, click Spelling and AutoCorrection.
  3. Select or clear the Check spelling as you type or Mark grammar as you type or Check grammar with spelling check boxes.

 Note   The spelling and grammar checker does not check Notes.

Check spelling and grammar in Outlook

  1. Create or open an Outlook item that needs to be checked.
  2. On the Message tab, in the Proofing group, click Spelling.
  3. From the menu, select Spelling & Grammar.
  4. The Spelling and Grammar dialog box appears. The first suggested correction is highlighted.
  5. Use the following buttons to check your spelling and grammar:
Ignore Once   Ignore this word once, but check it again.Ignore All   Ignore this word throughout the message.
Add to Dictionary   Include this word in the program's dictionary.Change   Use the suggested word in the Suggestions pane.
Change All   Use the suggested word to change all instances of this word.AutoCorrect   Use the first suggested word each time you click AutoCorrect.
Check grammar   Select to correct the grammar in this message.Undo   Undo the change. Continue clicking for previous corrections.
Options   The Options dialog box appears. Select how the program corrects spelling and grammar for all messages.

View Demo

Watch the following video to use and make changes to the spelling and grammar features.

Watch this Demo buttonDemo: Outlook Inbox

Top of Page Top of Page

Excel

You can check spelling in Excel.

  1. Open a worksheet that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling.
  3. The Spelling dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore Once   Ignore this word once, but check it again.Ignore All   Ignore this word throughout the sheet.
Add to Dictionary   Include this word in the program's dictionary. Change   Use the suggested word in the Suggestions pane.
Change All   Use the suggested word to change all instances of this word.AutoCorrect   Use the first suggested word each time you click AutoCorrect.
Dictionary language   Select a dictionary language.Undo Last   Undo the previous change.
Options   The Options dialog box appears. Select how the program corrects spelling for all worksheets.

 Note   If your worksheet has multiple sheets, go to each sheet and repeat the previous spelling-check instructions.

Top of Page Top of Page

View Demo

Watch the following video to use and make changes to the spelling and grammar features.

Watch this Demo buttonDemo: Outlook Inbox

PowerPoint

Turn on or off spelling check in PowerPoint.

  1. Click the Microsoft Office ButtonButton image.
  2. At the bottom of the menu, click PowerPoint Options.
  3. The PowerPoint Options menu appears. Click Proofing.
  4. Under When correcting spelling in PowerPoint, select or clear the Check spelling as you type, or Use contextual spelling, or Hide spelling errors check box.

Check spelling in PowerPoint

  1. Open a presentation that needs to be checked.
  2. On the Review tab, in the Proofing group, click Spelling.
  3. The Spelling dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore   Ignore this word once, but check it again.Resume   Continue checking.
Ignore All   Ignore this word throughout the presentation.Change   Use the suggested word in the Suggestions pane.
Change All   Use the suggested word to change all instances of this word.Add   Use the first suggested word each time you click Add.
Suggest   Include this word in the program's dictionary. AutoCorrect   Correct misspelled words that are similar to other words.
Options   The Options dialog box appears. Select how the program corrects spelling for all presentations.

View Demo

Watch the following video to use and make changes to the spelling and grammar features.

Watch this Demo buttonDemo: Outlook Inbox

Top of Page Top of Page

Visio

Turn on or off spelling check in Visio.

  1. On the Tools menu, select Spelling, and then click Spelling Options.
  2. The Spelling Options dialog box appears.
  3. Under When correcting spelling in Visio, select or clear the Check spelling as you type or Hide spelling errors check boxes.

Check spelling in Visio

  1. Open a drawing that needs to be checked.
  2. On the Tools menu, select Spelling and then click Spelling.
  3. The Spelling dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore   Ignore this word once, but check it again.Ignore All   Ignore this word throughout the drawing.
Add   Add this word to the program's dictionary.Change   Use the suggested word in the Change to pane.
Change All   Use the suggested word to change all instances of this word.Delete   Delete the word.
Delete All   Delete all instances of the word.Question mark   Open Visio Help.
Options   The Options dialog box appears. Select how the program corrects spelling for all drawings.

Top of Page Top of Page

Access

You can check spelling in Access.

  1. Open the database that needs to be checked.
  2. On the Home tab, in the Records group, click Spelling.
  3. The Spelling dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore 'x' field   Ignore this field.Ignore   Ignore this word once, but check it again.
Ignore All   Ignore this word throughout the database.Change   Use the suggested word in the Suggestions pane.
Change All   Use the suggested word to change all instances of this word.Add   Use the first suggested word each time you click Add.
AutoCorrect   Correct misspelled words that are similar to other words.Dictionary Language   Select a dictionary language.
Undo Last   Undo the previous change.Options   The Options dialog box appears. Select how the program corrects spelling for all databases.

Top of Page Top of Page

InfoPath

Turn on or off spelling check in InfoPath.

  1. On the Tools menu, spelling Spelling, and then click Spelling Options.
  2. Under When correcting spelling in InfoPath, select or clear the Check spelling as you type or Hide spelling errors check boxes.

Check spelling in InfoPath

  1. Open the form that needs to be checked.
  2. On the Tools menu, select Spelling, and then click Spelling.
  3. The Spelling pane appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Add to Dictionary   Add this word to the program's dictionary.Ignore all   Ignore this word throughout the form.
Change   Use the suggested word in the Suggestions pane.Change All   Use the suggested word to change all instances of this word.
Find Next   Go to the next suggested change.Spelling Options   The Spelling Options dialog box appears. Select how the program corrects spelling for all forms.
Set Language   Select a dictionary language.

Top of Page Top of Page

OneNote

Turn on or off spelling check in OneNote.

  1. On the Tools menu, select Spelling, and then click Spelling Options.
  2. Under When correcting spelling in OneNote, select or clear the Check spelling as you type or Hide spelling errors check boxes.

Check spelling in OneNote

Open the notebook that needs to be checked.

  1. On the Tools menu, select Spelling, and then click Spelling.
  2. The Spelling pane appears. The first suggested correction is highlighted.
  3. Use the following buttons to check your spelling:
Ignore   Ignore this word once, but check it again.Add to Dictionary   Add this word to the program's dictionary.
Change   Use the suggested word in the Suggestions pane.Start Spell Check   Begin checking spelling.
Dictionary language   Select a dictionary language.Spelling options   The Spelling Options dialog box appears. Select how the program corrects spelling for all notebooks.
AutoCorrect options  The AutoCorrect dialog box appears. Select how the program automatically corrects such things as capitalization for all notebooks.

Top of Page Top of Page

Publisher

You can turn on or off spelling check in Publisher.

  1. On the Tools menu, select Spelling, and then click Spelling Options.
  2. Under When correcting spelling in Publisher, select or clear the Check spelling as you type or Hide spelling errors check boxes.

Check spelling in Publisher

  1. Open the publication that needs to be checked.
  2. On the Tools menu, select Spelling, and then click Spelling.
  3. The Check Spelling dialog box appears. The first suggested correction is highlighted.
  4. Use the following buttons to check your spelling:
Ignore   Ignore this word once, but check it again.Ignore All   Ignore this word throughout the form.
Change   Use the suggested word in the Suggestions pane.Change All   Use the suggested word to change all instances of this word.
Add   Use the first suggested word each time you click Add.Check all stories   Check spelling in all stories in this publication.

Top of Page Top of Page

Printer-Friendly VersionPrinter-Friendly Version
© 2009 Microsoft Corporation. All rights reserved.