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Grammar and writing style options
Some of the content in this topic may not be applicable to some languages. The following are grammar and writing style options you can set in the Grammar Settings dialog box (Tools menu, Options command, Spelling & Grammar tab, Settings). If you are setting options for text written in a language other than your language version of Word, the options may differ in the dialog box. For example, if you're typing Spanish text in an English document, the grammar and style options for Spanish will be different from the ones for English. Grammar options and what they detect Capitalization
Capitalization problems, such as proper nouns ("Mr. jones" should be "Mr. Jones") or titles that precede proper nouns ("aunt Helen" should be "Aunt Helen"). Also detects overuse of capitalization.
Misused words
Incorrect usage of adjectives and adverbs, comparatives and superlatives, "like" as a conjunction, "nor" versus "or," "what" versus "which," "who" versus "whom," units of measure, conjunctions, prepositions, and pronouns.
Noun phrases
Incorrect noun phrases; a/an misuse; number agreement problems in noun phrases ("five machine" instead of "five machines").
Possessives and plurals
Use of a possessive in place of a plural, and vice versa. Also detects omitted apostrophes in possessives.
Punctuation
Incorrect punctuation, including commas, colons, end-of-sentence punctuation, punctuation in quotations, multiple spaces between words, or a semicolon used in place of a comma or colon.
Questions
Non-standard questions such as, "He asked if there was any coffee left?", "Which makes an offer a good solution?", and "She asked did you go after all?".
Relative clauses
Incorrect use of relative pronouns and punctuation, including "who" used in place of "which" to refer to things, "which" used in place of "who" to refer to people, unnecessary use of "that" with "whatever" and "whichever," or "that's" used in place of "whose."
Subject-verb agreement
Disagreement between the subject and its verb, subject-complement agreement, and subject-verb agreement with pronouns and quantifiers (for example, "All of the students has left" instead of "All of the students have left").
Verb phrases
Incorrect verb phrases; incorrect verb tenses; transitive verbs used as intransitive verbs.
Style options and what they detect Clichés, Colloquialisms, and Jargon
- Words or phrases identified as clichés in the dictionary.
- Sentences that contain colloquial words and phrases, including "real," "awfully," and "plenty" used as adverbs; two consecutive possessives; "get" used as a passive verb; "kind of" used in place of "somewhat"; "scared of" used in place of "afraid of"; and "how come" used in place of "why."
- Use of technical, business, or industry jargon.
Contractions
Use of contractions that should be spelled out or that are considered too informal for a specific writing style — for example, "We won't leave 'til tomorrow" instead of "We will not leave until tomorrow."
Hyphenated and compound words
Hyphenated words that should not be hyphenated, and vice versa. Also detects closed compounds that should be open, and vice versa.
Numbers
Numerals that should be spelled out (use nine instead of 9), and vice versa (use 12 instead of twelve). Also detects incorrect usage of "%" in place of "percentage."
Passive sentences
Sentences written in the passive voice. When possible, the suggestions are rewritten in the active voice.
Punctuation — stylistic suggestions
Unneeded commas in date phrases, informal successive punctuation marks, and missing commas before quotations — for example, "She said 'He is due at noon.'"
Sentence structure
Sentence fragments, run-on sentences, overuse of conjunctions (such as "and" or "or"), nonparallel sentence structure (such as shifts between active and passive voice in a sentence), incorrect sentence structure of questions, and misplaced modifiers.
Unclear phrasing
Ambiguous phrasing, such as "more" followed by an adjective and a plural or mass noun ("We need more thorough employees," instead of "We need more employees who are thorough"), or sentences that contain more than one possible referent for a pronoun ("All of the departments did not file a report" instead of "Not all of the departments filed a report").
Use of first person
Pronouns "I" and "me," which shouldn't be used in scientific or technical writing.
Verb phrases — stylistic suggestions
Use of indicative verb forms where the subjunctive is preferable; split verb phrases; and passive verb phrases — for example, "The pepper is able to be chopped without burning fingers."
Wordiness
Wordy relative clauses or vague modifiers (such as "fairly" or "pretty"), redundant adverbs, too many negatives, the unnecessary use of "or not" in the phrase "whether or not," or the use of "possible … may" in place of "possible … will."
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