| Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers. About the format of pasted information
Applies to: Microsoft Office Word 2003
When you paste information into Microsoft Word, you can decide how it is formatted in most cases. Determining formatting optionsThe Paste Options button The available options depend on the type of content you are pasting, the program you are pasting from, and the format of the text where you are pasting. For example, if you are pasting list items near a list, you can decide whether the pasted text is included in the list or is pasted as a new list. If you are pasting into a paragraph, you can decide whether the text keeps its original formatting or is formatted like surrounding text. If you are pasting data from Microsoft Excel, you can specify whether or not you want to link (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) the data, and how you want to format the data.
Information you cut or copy to another program is pasted, if possible, in a format that the program can edit. For example, data from Microsoft Excel worksheets and records from Microsoft Access are pasted by default into Word as Word tables, complete with column widths and font formatting. Text separated by tab characters from Word is pasted into Excel in rows and columns of cells. If a program can't edit the information, it inserts it as an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.). You can use the source program (source program: The program used to create a linked object or embedded object. To edit the object, you must have the source program installed on your computer.) to edit embedded objects. If the information can't be inserted, it is pasted as a static picture that cannot be edited.
The default format of pasted text can be affected by whether or not you include a paragraph mark (paragraph mark: The nonprinting symbol that Microsoft Word inserts when you press ENTER to end a paragraph. The paragraph mark stores the formatting you apply to the paragraph.) or section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) in your selection, although you can change many formatting attributes as you paste with the Paste Options button
Copy a selection without its paragraph markCopy a selection with its paragraph markCopy a selection with its section breakNotes
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appears just below your pasted selection after you paste text. When you click the button, a list appears that lets you decide how the information is pasted into your document.
on the Standard
