Demo: Incorporate project team input - Word

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Getting input and incorporating comments from team members is vital, but the process can be cumbersome and time-consuming. The Compare and Merge feature in Microsoft Office Word 2003 is an easy, efficient way to track, manage, and incorporate the input you receive from multiple sources. You can view each change individually, and accept or reject it as you go along. That means no more laborious copying and pasting.

Note For screen reader text detailing the content of the video and a screen reader version of the audio script, click Demo text version.

Show Demo text version

Screen Action	Audio Script
Word 2003 is open in Print Layout view displaying a document titled ProjectPlan.doc. The screen changes to show Microsoft Office Outlook® 2003 open in Inbox view.	As a project manager, I work with information that comes from many different sources. With Word 2003, people can work on documents individually and then send me their edited file in e-mail — and I can easily review and track all their suggestions.
An e-mail message containing an attachment titled “Project Plan (2)” is highlighted and displayed in the preview pane. The pointer selects the e-mail attachment and opens it. The Opening Mail Attachment dialog box opens displaying the text, “You should only open attachments from a trustworthy source. Attachment: Project Plan (2).doc from Inbox – Microsoft Outlook. Would you like to open the file or save it to your computer?” and shows the command buttons for Open, Save, and Cancel. The pointer selects Open, and the Microsoft Office Word dialog box opens. There, the pointer clicks Yes to merge the changes in the Project Plan (2) document into the original file, ProjectPlan.doc, on the user’s hard disk.	When I receive a document containing feedback, I open it and compare it with my original — and then merge the suggestions into my document.
The scene returns to the Project Plan document and shows the revision marks and comments of the two merged documents in the right margin of the page.	I can see all of the comments and revisions in my document.
The pointer moves over the comments on the right side and then up to the Reviewing toolbar. The Next button is selected and the insertion point jumps to the next revision in the document.	I can review each suggestion …
The Accept Change button is clicked and the revision is incorporated into the document text.	… and I can accept or reject each one.
The pointer clicks the drop-down arrow next to the Accept Change button to display the list of options. The Accept All Changes in Document option is selected.	Or if I want to, I can accept all the revisions at once.
The pointer scrolls through the document to show that all revision marks have disappeared and the revisions have been incorporated into the original document.	So even though I didn’t have the time to meet with everyone individually, Word allowed me to incorporate everyone’s ideas into my document — easily, quickly, and accurately.
Word 2003 disappears. The animated text Experience your own great moments appears. Under it appears the URL http://www.microsoft.com/office.

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