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Disable Word features that may store hidden information
 
Applies to
Microsoft Word 2002

Some types of "hidden" information are easier for people to discover than others. For example, the versioning feature stores previous copies of your Word document within that same file. You can access the previous versions by using menu commands in the document. On the other hand, if someone opened your document in a text or low-level binary file editor, the "hidden" information left by the random numbering used to improve merge features or by having the Allow fast save check box (Tools menu, Options command, Save tab) selected could be discovered.

Versioning

A document that includes multiple versions will display the Versions icon on the status bar, as shown below.

Versions icon

If you don't want people to be able to read previous versions of your document, you'll need to disable versioning, and then remove the previous versions from the document.

ShowDisable automatic versioning

  1. On the File menu, click Versions.
  2. Clear the Automatically save a version on close check box.
  3. Click Close.

ShowRemove previous versions

  1. On the File menu, click Versions.
  2. Click the version of the document that you want to delete.
  3. To select more than one version, hold down CTRL as you click each version.
  4. Click Delete.

Fast save

The Allow fast saves option speeds up the process of saving by recording only the changes that are made to a document. These changes are appended to the end of the document. When you perform a full save (File menu, Save command), the changes are incorporated into the document, and the appended text is removed.

If someone opened your file with a text editor before a full save was performed, some of these appended changes may be seen.

ShowTurn off fast saves and perform a full save

  1. On the Tools menu, click Options, and then click the Save tab.
  2. Clear the Allow fast saves check box.
  3. On the File menu, click Save.

Random number to improve merge

When you compare and merge documents, Word uses randomly generated numbers to help keep track of related documents. Although these numbers are hidden, they could potentially be used to demonstrate that two documents are related. If you choose not to store these numbers, the results of merged documents will be less than optimal.

ShowDon't store the random number

  1. On the Tools menu, click Options, and then click the Security tab.
  2. Clear the Store random number to improve merge accuracy check box.
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