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Bullets, numbers, and lists

A numbered list including extra paragraphs that aren't numbered

Tips for working with paragraphs in lists

Suppose you're creating a numbered or bulleted list and you need some of the list items to include subparagraphs (paragraphs that are not numbered or bulleted), as shown in the picture. There are several ways to deal with this scenario; the method you use depends on the state of your document and personal preference.

  • If you want to remove an existing bullet or number from a paragraph in a list, and you want to keep the text indented with the rest of the list items, as shown in the picture, click after the bullet or number you want to delete and press BACKSPACE. If you have subsequent paragraphs, you can indent them by using the TAB key or the Increase Indent button Button image. This method is also good if you need clear definition between paragraphs (for example, because you're monitoring the document statistics and want to know the total number of paragraphs).
  • If you want to remove an existing bullet or a number from a paragraph in a list and make the text line up with the margin rather than the rest of the list, click the bullet or number you want to remove and click DELETE.
  • Another option for creating subparagraphs in a list is to end each block of text by pressing SHIFT+ENTER instead of using just ENTER. This is known as a soft paragraph; it creates something that looks just like a paragraph break, but in fact is just a continuation of the original paragraph on the next line. But if you need your document statistics to be accurate about the number of paragraphs, do not use this method.
  • To continue a list after the subparagraphs, type in the next number followed by a period and the list will automatically continue. If you use the Numbering button, you'll notice that Word does not carry on the numbering from the first list; it starts a new list beginning at number 1 again, and the AutoCorrect Options button Button image appears next to the list item. Click the AutoCorrect Options button and then click Continue Numbering. The new list item will join your list.

Pasting lists

If you paste a list into or at the end of an existing list, Word automatically joins the lists together and the numbering for the two lists is combined. You can change this by clicking the Paste Options button Button image that appears just after the pasted text, and then choosing Paste List Without Merging.

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