Page 3 of 22PREVNEXT

Table of Contents II: Advanced TOCs, long documents, and other tables

Keyboard shortcut Action
CTRL+F9 Inserts a new blank field
F9 Updates a field (note that you first must have clicked in the field)
CTRL+A, then F9 Updates all fields in a document
SHIFT+F9 Toggles between field code and the field result (note that you first must have selected the entire field, including the braces)
ALT+F9 Toggles between all field codes and field results in a document
The keyboard shortcuts used when working with fields.

Officially, a field contains a set of codes that instruct Word to insert information or perform an action in a document automatically. Fields have many varied uses in Word. Sometimes something that you do in a dialog box is actually being achieved by fields behind the scenes.

You might already use fields without knowing they're there; for example, page numbers are controlled by fields.

Some things you can accomplish only by using fields. An example you'll see in the next lesson is creating more than one TOC in a document.

You can see all the field codes in a document by pressing ALT+F9. To return to the usual view, hiding the field codes and seeing their results, you would press ALT+F9 again. See the table on the left for other keyboard shortcuts.

When you click in a field result, it will be displayed in a grey box. This is normal; it's a visual cue to show you that it's a field and not normal text.

Tip    If you ever see anything like {HYPERLINK\1"_Toc81707821"} in your TOC, you've probably pressed SHIFT+F9 without selecting the entire field first. This is just a layer of field code, so don't worry about it. Press ALT+F9 and carry on.

Page 3 of 22PREVNEXT