Search all of Office.com
 
Support / Word / Word 2003 Help and How-to / Startup and Settings / Handwriting and Speech / Speech Recognition
 
 

Use speech recognition

Applies to: Microsoft Office Access 2003, Excel 2003, FrontPage 2003, Outlook 2003, PowerPoint 2003, Publisher 2003, Word 2003

 

This feature is available in the Simplified Chinese, English (U.S.), and Japanese language versions of Microsoft Office. Speech recognition is installed in all Office programs by initially using the feature in Microsoft Word, or by doing a custom installation. For details see, Install and train speech recognition.

You'll save time if you complete dictation first, review your file, and then format text or make corrections. As a result, you'll switch between using Dictation mode and Voice Command mode less often.

  1. Position your microphone.

ShowHow

A high quality close-talk (headset) universal serial bus (USB) microphone with gain adjustment (gain adjustment: A microphone feature that allows your input to be amplified so that it is made louder for use by the system.) support is recommended. For more information, see the Microsoft Office Online Web site.

Position the microphone so that:

  • It is about an inch, or a thumb's width, to the side of your mouth.
  • It is not directly in front of your mouth, and you are not breathing directly into it.

 Note   If you inadvertently move the microphone as you speak, remember to bring it back to the correct position.

  1. Click in the program in which you want to use speech recognition.

If you open a Help topic while you're working or if a message appears on the screen, click again in the program to continue using speech recognition.

  1. On the Language bar, click Microphone Button image if the microphone is not already turned on.

 Note   The Language bar by default shows text labels beside each button on the bar. You can hide or show the text labels by right-clicking the Language bar, and then clicking Text Labels.

  1. Switch between Dictation and Voice Command modes as you work:

ShowUse Dictation mode

  • To turn the words you speak into text, on the Language bar, click Dictation Button image.

As you speak, you'll see a blue bar on the screen that means the computer is processing your voice. As your words are recognized, text is displayed on the screen.

You can continue to speak while the computer processes your voice; you don't have to wait until the blue bar disappears to speak again.

Speech displayed as it is recognized

Callout 1 Previously recognized text

Callout 2 Blue bar that indicates the computer is processing your voice

 Note    While the blue bar is on the screen, avoid using your mouse or keyboard to type or take other actions. This will interrupt speech recognition, and your words will not be processed.

ShowUse Voice Command mode

For example, to change font format, you can say "font" or "font face" to open the Font box on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), and then say a font name.

Or to format selected text, say "bold" or "underline."

  1. Turn the microphone off when you are through speaking to the computer by clicking Microphone Button image on the Language bar.

ShowTips

  • You can also switch between Dictation and Voice Command modes by saying "dictation" or "voice command."
  • In Microsoft Word, you can delete the last thing you said in Dictation mode by saying, "scratch that."
  • You can turn the microphone on and off by clicking Speech on the Tools menu (in Microsoft Excel, point to Speech on the Tools menu, and then click Speech Recognition).

You can also turn the microphone off by saying, "microphone."

 
 

See Also