Use automatic formatting as you type

By selecting certain formatting options, the 2007 Microsoft Office system programs can automatically format certain kinds of text as you type, such as replacing a typed hyphen ( - ) with a dash ( – ). Use the AutoFormat As You Type options to control the automatic formatting that you want. The specific AutoFormat As You Type options that are available depend on the program that you are using.

 Tip   To include specific text or symbols, such as fractions, see Automatically correct spelling and insert text and symbols by using words in a list. For additional information about automatically inserting text, and other program-specific formatting options, see the links in the See Also list.

Which 2007 Microsoft Office system program are you using?


 Notes 

  • The AutoFormat As You Type options are global options that apply to all files for a program.
  • The AutoFormat As You Type options cannot be applied to previously written text in the following 2007 Microsoft Office system programs: Outlook, PowerPoint, Excel, Publisher, and Visio.
  • To disable all automatic formatting for a program, you must clear each AutoFormat As You Type option for that program.

Word

  1. Click the Microsoft Office ButtonButton image, and then click Word Options.

ShowWhere is the Word Options button?

The Word Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button Button image.Microsoft Office dialog box for Word

  1. Click Proofing.
  2. Click AutoCorrect Options.
  3. Click the AutoFormat As You Type tab.
  4. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

Replace as you type

  • "Straight quotes" with “smart quotes”     Replaces straight quotation marks ( " " ) and straight apostrophes ( ' ) with curved, open- and closed-quotation marks (Double curly quotation mark ) and curved apostrophes (Curly apostrophy ).
  • Fractions (1/2) with fraction character (½)     Replaces typed fractions (1/2) with a single character fraction (½).

 Note   This option replaces only the following typed fractions: 1/4, 1/2, and 3/4. Additional common fractions are available as symbols. For more information about inserting symbols, see Insert a symbol or special character.

  • *Bold* and _italic_ with real formatting     Applies bold font to any text enclosed in asterisks (*); applies italic font to any text enclosed in underscores (_). For example, *computer* becomes computer and _computer_ becomes computer.
  • Internet and network paths with hyperlinks     Replaces typed Internet addresses, network paths, and e-mail addresses with hyperlinks.
  • Ordinals (1st) with superscript     Replaces ordinal numbers that show the relative position of an item in a sequence (for example, 1st, 2nd, or 3rd) with superscript (1st written as superscript ).
  • Hyphens (--) with dash (—)     Replaces a double hyphen (--) with an em dash (—); replaces a single hyphen with a space before and after ( - ) with an en dash (–).

Apply as you type

  • Automatic bulleted lists     Creates a bulleted list when a line of text starts with one of the following characters *, -, or > followed by a space or tab.

 Note   To end a bulleted list, press ENTER two times.

  • Border lines     Draws a line when you type three consecutive instances of the following characters ~, #, *, -, _, or = on a new line, and then press ENTER. For example, typing ~~~ on a new line, and then pressing ENTER draws a wavy line across the page.
  • Built-in Heading styles     Applies heading styles to paragraphs of five or less words that do not end with punctuation after you press ENTER two times. For Heading 1, type a new line; for Heading 2, precede the new line with a single tab; for Heading 3, precede the new line with two tabs.

 Note   You must press ENTER two times after the previous paragraph to automatically apply heading styles.

  • Automatic numbered lists     Creates a numbered list when a line of text starts with the number 1 followed by a period or tab.

 Note   To end a numbered list, press ENTER two times.

  • Tables     Creates a single row table when you insert a sequence of plus signs (+) and hyphens (-) at the start of a line of text, and then press ENTER. You must begin and end the sequence with a plus sign. For example, +---+---+------+ creates a single row table with three columns. The column width is equal to the number of hyphens typed between the plus signs. To add rows anywhere in the table, position the cursor at the end of the row where you want to insert the new row, and then press ENTER.

Automatically as you type

  • Format beginning of list item like the one before it     Formats the lead-in text of a list item like the lead-in text of the previous list item. Lead-in formatting is repeated up to the first punctuation character of the list item, typically a period, colon, hyphen, em dash, question mark, exclamation point, or similar character.

 Note   Only formatting that applies to all the lead-in text is repeated in the next list item. Formatting that applies to a section of the lead-in text is not repeated in the lead-in text of subsequent list items.

  • Set left- and first-indent with tabs and backspaces     Indent the first line of a paragraph by putting the cursor before the first line, and then pressing the TAB key. Indent the whole paragraph by putting the cursor before any line in the paragraph (except the first line), and then pressing the TAB key. To remove an indent, put the cursor before the first line of the paragraph, and then press the BACKSPACE key.
  • Define styles based on your formatting     Applies a built-in style to manually formatted text when the text has the same formatting as a built-in style.

 Note   To enable this feature, you must clear the Keep track of formatting check box. In the Word Options dialog box, click Advanced, and then clear the Keep track of formatting check box.

 Note   To apply automatic formatting to previously written text in Word, use the AutoFormat tab. For more information about how to use the AutoFormat feature, see Where is the AutoFormat Feature?

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Outlook

  1. On the Tools menu, click Options.
  2. Click the Mail Format tab, and then click Editor Options.
  3. Click Proofing, and then click AutoCorrect Options.
  4. Click the AutoFormat As You Type tab.
  5. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

Replace as you type

  • "Straight quotes" with “smart quotes”     Replaces straight quotation marks ( " " ) and straight apostrophes ( ' ) with curved, open- and closed-quotation marks (Double curly quotation mark ) and curved apostrophes (Curly apostrophy ).
  • Fractions (1/2) with fraction character (½)     Replaces typed fractions (1/2) with a single character fraction (½).

 Note   This option replaces only the following typed fractions: 1/4, 1/2, or 3/4. Additional common fractions are available as symbols. For more information about inserting symbols, see Insert a symbol or special character.

  • *Bold* and _italic_ with real formatting     Applies bold font to any text enclosed in asterisks (*); applies italic font to any text enclosed in underscores (_). For example, *computer* becomes computer and _computer_ becomes computer.
  • Internet and network paths with hyperlinks     Replaces typed Internet addresses, network paths, and e-mail addresses with hyperlinks.
  • Ordinals (1st) with superscript     Replaces ordinal numbers that show the relative position of an item in a sequence (for example, 1st, 2nd, or 3rd) with superscript (1st written as superscript ).
  • Hyphens (--) with dash (—)     Replaces a double hyphen (--) with an em dash (—); replaces a single hyphen with a space before and after ( - ) with an en dash (–).

Apply as you type

  • Automatic bulleted lists     Creates a bulleted list when a line of text starts with one of the following characters *, -, or > followed by a space or tab.

 Note   To end a bulleted list, press ENTER two times.

  • Border lines     Draws a line when you type three consecutive instances of the following characters ~, #, *, -, _, or = on a new line, and then press ENTER. For example, typing ~~~ on a new line, and then pressing ENTER draws a wavy line across the page.
  • Built-in Heading styles     Applies heading styles to paragraphs of five or less words that do not end with punctuation after you press ENTER two times. For Heading 1, type a new line; for Heading 2, precede the new line with a single tab; for Heading 3, precede the new line with two tabs.

 Note   You must press ENTER two times after the previous paragraph to automatically apply heading styles.

  • Automatic numbered lists     Creates a numbered list when a line of text starts with the number 1 followed by a period or tab.

 Note   To end a numbered list, press ENTER two times.

  • Tables     Creates a single row table when you insert a sequence of plus signs (+) and hyphens (-) at the start of a line of text, and then press ENTER. You must begin and end the sequence with a plus sign. For example, +---+---+------+ creates a single row table with three columns. The column width is equal to the number of hyphens typed between the plus signs. To add rows anywhere in the table, position the cursor at the end of the row where you want to insert the new row, and then press ENTER.

Automatically as you type

  • Format beginning of list item like the one before it     Formats the lead-in text of a list item like the lead-in text of the previous list item. Lead-in formatting is repeated up to the first punctuation character of the list item, typically a period, colon, hyphen, em dash, question mark, exclamation point, or similar character.

 Note   Only formatting that applies to all the lead-in text is repeated in the next list item. Formatting that applies to a section of the lead-in text is not repeated in the lead-in text of subsequent list items.

  • Set left- and first-indent with tabs and backspaces     Indent the first line of a paragraph by putting the cursor before the first line, and then pressing the TAB key. Indent a whole paragraph by putting the cursor before any line in the paragraph (except the first line), and then pressing the TAB key. To remove an indent, put the cursor before the first line of the paragraph and press the BACKSPACE key.
  • Define styles based on your formatting     Applies a built-in style to manually formatted text when the text has the same formatting as a built-in style.

 Note   To enable this feature, you must clear the Keep track of formatting check box. In the Word Options dialog box, click Advanced, and then clear the Keep track of formatting check box.

 Important   In Microsoft Office Outlook 2007, you can safely ignore the AutoFormat tab on the AutoCorrect dialog box. Although you can select the options on the AutoFormat tab, Microsoft Office Outlook 2007 no longer makes use of this functionality. The options in the AutoFormat tab are included in the AutoFormat As You Type tab.

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PowerPoint

  1. Click the Microsoft Office ButtonButton image, and then click PowerPoint Options.

ShowWhere is the PowerPoint Options button?

The PowerPoint Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button Button image.Microsoft Office dialog box for PowerPoint

  1. Click Proofing.
  2. Click AutoCorrect Options.
  3. Click the AutoFormat As You Type tab.
  4. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

Replace as you type

  • "Straight quotes" with “smart quotes”     Replaces straight quotation marks ( " " ) and straight apostrophes ( ' ) with curved, open- and closed-quotation marks (Double curly quotation mark ) and curved apostrophes (Curly apostrophy ).
  • Fractions (1/2) with fraction character (½)     Replaces typed fractions (1/2) with a single character fraction (½).

 Note   This option replaces only the following typed fractions: 1/4, 1/2, or 3/4. Additional common fractions are available as symbols. For more information about inserting symbols, see Insert a symbol, fraction, or special character.

  • Ordinals (1st) with superscript     Replaces ordinal numbers that show the relative position of an item in a sequence (for example, 1st, 2nd, or 3rd) with superscript (1st written as superscript ).
  • Hyphens (--) with dash (—)     Replaces a double hyphen (--) with an em dash (—); replaces a single hyphen with a space before and after ( - ) with an en dash (–).
  • Smiley faces :-) and arrows ==> with special symbols     Replaces typed smiley faces and arrows with equivalent character symbols.
  • Internet and network paths with hyperlinks     Replaces typed Internet addresses, network paths, and e-mail addresses with hyperlinks.

Apply as you type

  • Automatic bulleted and numbered lists     Creates a bulleted list when a line of text starts with one of the following characters *, -, or > and is followed by a space or tab. Creates a numbered list when a line of text starts with the number 1 followed by a period or tab.

 Note   To end a bulleted or numbered list, press ENTER two times.

  • AutoFit title text to placeholder     Decreases the font size of the title text so that the text fits in the defined title text placeholder.

 Note   The title text automatically decreases by only one font size increment, for example from 44 to 40, based on the built-in font sizes for the font. If you want to further decrease the font size, select the title text and either select a smaller built-in font size from the Font Size list or type the font size you want in the Font Size list.

  • AutoFit body text to placeholder     Decreases the font size of the body text so that the text fits in the defined body text placeholder.

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Excel

  1. Click the Microsoft Office ButtonButton image, and then click Excel Options.

ShowWhere is the Excel Options button?

The Excel Options button is located in the lower part of the menu that opens after you click the Microsoft Office Button Button image.Microsoft Office dialog box for Excel

  1. Click Proofing.
  2. Click AutoCorrect Options.
  3. Click the AutoFormat As You Type tab.
  4. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

  • Internet and network paths with hyperlinks     Replaces typed Internet addresses, network paths, and e-mail addresses with hyperlinks.
  • Include new rows and columns in table     Adds a new row or column to an existing table when you enter data in an adjacent row or column. For example, if you have a two column table in columns A and B, and then enter data in an adjacent cell in column C, column C is automatically formatted as part of the existing table.
  • Fill formulas in tables to create calculated columns     Applies a single formula to all table cells in a column. The formula automatically adjusts to extend to all table cells in the column. For more information about calculated columns, see Create, edit, or remove a calculated column in an Excel table.

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Publisher

  1. On the Tools menu, click AutoCorrect Options.

 Note   A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. Click the AutoFormat As You Type tab.
  2. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

Replace as you type

  • "Straight quotes" with “smart quotes”     Replaces straight quotation marks ( " " ) and straight apostrophes ( ' ) with curved, open- and closed-quotation marks (Double curly quotation mark ) and curved apostrophes (Curly apostrophy ).
  • Hyphens (--) with dash (—)     Replaces a double hyphen (--) with an em dash (—); replaces a single hyphen with a space before and after ( - ) with an en dash (–).

Apply as you type

  • Automatic bulleted lists     Creates a bulleted list when a line of text starts with one of the following characters *, -, or > followed by a space or tab.

 Note   To end a bulleted list, press ENTER two times.

  • Automatic numbered lists     Creates a numbered list when a line of text starts with the number 1 followed by a period or tab.

 Note   To end a numbered list, press ENTER two times.

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Visio

  1. On the Tools menu, click AutoCorrect Options.

 Note   A file must be open before you can click AutoCorrect Options. Create or open a file to make this command available.

  1. Click the AutoFormat As You Type tab.
  2. Select or clear the check boxes for the options that you want to enable or disable.

ShowWhat does each option do?

Replace as you type

  • "Straight quotes" with “smart quotes”     Replaces straight quotation marks ( " " ) and straight apostrophes ( ' ) with curved, open- and closed-quotation marks (Double curly quotation mark ) and curved apostrophes (Curly apostrophy ).
  • Fractions (1/2) with fraction character (½)     Replaces typed fractions (1/2) with a single character fraction (½).

 Note   This option replaces only the following typed fractions: 1/4, 1/2, or 3/4. Additional common fractions are available as symbols. For more information about inserting symbols, see Insert a symbol, fraction, or special character.

  • Ordinals (1st) with superscript     Replaces ordinal numbers that show the relative position of an item in a sequence (for example, 1st, 2nd, or 3rd) with superscript (1st written as superscript ).
  • Hyphens (--) with dash (—)     Replaces a double hyphen (--) with an em dash (—); replaces a single hyphen with a space before and after ( - ) with an en dash (–).
  • Smiley faces :-) and arrows ==> with special symbols     Replaces typed smiley faces and arrows with equivalent character symbols.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Publisher 2007, Visio 2007, Word 2007