Type or edit text in another language

Microsoft Office supports typing and editing text in any language that is supported by Microsoft Windows. Although your Microsoft Office program tries to automatically identify each piece of text that you type with the correct language, there are things you can do to ensure that a piece of text is identified with the correct language.

Before you work with text in another language in Microsoft Office programs, both Microsoft Windows and Microsoft Office should be set up with the necessary functionality and settings. Find links to more information about setting up your system in the See Also section.

 Note   A form created in Microsoft Office InfoPath can be identified with only one language. For more information, see View and manually change the language of an InfoPath form.

What do you want to do?


Switch the Windows keyboard layout to control the language you type in

The main thing you need to know about controlling the language of the text that you type is that you should activate the keyboard layout for the language in which you want to create and edit text. To learn how to add an input language in Windows Vista, see Add an input language or for Windows XP, see Set up Windows XP for multiple languages.

  • You can switch between keyboard layouts for separate languages by clicking the Language bar icon English keyboard indicator on the Language bar, and then clicking the language of the keyboard layout you want to use.

Keyboard shortcut  To switch between keyboard layouts, press LEFT ALT+SHIFT.

 Note   The above icon is an example, and is shown when English is the active keyboard layout. The actual icon shown on your system changes depending on the active keyboard layout.

  • If you have set up more than one keyboard layout for a single language, you can switch between layouts by clicking the keyboard layout indicator Button image on the Language bar and then clicking the keyboard layout that you want to use. The letters on the indicator change to reflect the language of the keyboard.

ShowWhere can I find more information about using Windows keyboard layouts?

Windows Help provides information about using keyboard layouts.

  1. Click Start and then click Help and Support.
  2. Type keyboard layouts in the Search box, and then press ENTER.
  3. Click a topic in the Suggested Topics list.

 Tip   Microsoft Office Word and Microsoft Office PowerPoint provide an option to display a reminder of the active keyboard layout on the status bar. To enable this option, right-click the status bar, and then click the Language option. When this option is enabled, you can also click this segment of the status bar to display the Language dialog box.

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How text is identified with a language in Office

Each piece of text in your file is identified as being in a specific language. The language of the keyboard layout that you are using to enter the text is what determines the language identification that is assigned to the text that you type. For example, if you are typing while using the Hungarian keyboard layout, the text that you type is identified as Hungarian.

The language that a piece of text is identified with determines the following:

  • The main dictionary and rules that are used to check the spelling of the text, as well as the language of the custom dictionary into which words are added
  • The rules that are used to check the grammar of the text
  • The language of the main dictionary that is used by the AutoCorrect feature

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Enable a language to use proofing tools

  1. Click Start, click All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Microsoft Office 2007 Language Settings.
  2. Click the Editing Languages tab.
  3. Select the language you want to enable in the Available editing languages list, and then click Add.

The language is added to the Enabled editing languages list and all language-specific options available in 2007 Office release programs are turned on. For more information about languages with (limited support), see What do limited support, not enabled, or not installed mean.

For more information about how to enable languages in Microsoft Office, see Set display and editing languages.

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View and manually change the language of text

In some Microsoft Office programs, you can make sure that a piece of text is identified with the correct language, and if you want to, change the language.

  1. Select a piece of text.
  2. Do the following in one of these Microsoft Office programs:

ShowPowerPoint or Word

  • On the Review tab, in the Proofing group, click Set Language.

 Note   In some cases, the command name is not shown, and all you see is an icon that looks similar to a globe with a check mark in front of it.

ShowOneNote

  • On the Tools menu, click Set Language.

ShowPublisher

  • On the Tools menu, point to Language, and then click Set Language.
  1. The Language dialog box (in OneNote, the Set Language task pane) is displayed, with the language of the text selected in a list.

ShowWhat is the meaning of the double line in the list in PowerPoint and Word?

The languages that appear above the double line in this list are enabled for editing in Microsoft Office. For more information about how to modify this set of languages, see the articles Set display and editing languages and Remove languages and fonts that you don't use.

 Note   If your text selection spans several pieces of text, and the pieces of text are identified with different languages, no language is selected. If you need to see the language of each piece of text, reduce the size of your selection, and then try again.

  1. If you want to, you can select a different language for the text to be identified with.

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Enable automatic language detection in Word

You can enable an option to make Word detect that the text you are typing is in a different language from the language of the active keyboard layout. This feature can be useful if you often switch briefly into one or more other languages and forget to change the keyboard layout before doing this.

  1. On the Review tab, in the Proofing group, click Set Language (the icon that looks similar to a globe with a check mark in front of it).
  2. Select the Detect language automatically check box.
  3. Review the languages shown above the double line in the Mark selected text as list. If there are languages you use that are not shown above the double line, you need to enable editing of those languages to have Word automatically detect them. For more information, see the article Set display and editing languages.

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View and manually change the language of an InfoPath form

In InfoPath, all text in a form is identified with a single language. You can make sure that a form is identified with the correct language, and if you want to, change the language.

  1. On the Tools menu, click Set Language.
  2. The Language dialog box is displayed, with the language of the text selected in the Mark current view as list.
  3. If you want to, you can select a different language for the text to be identified with.

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More infomation

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Applies to:
InfoPath 2007, OneNote 2007, PowerPoint 2007, Publisher 2007, Word 2007