Troubleshoot using styles and applying formatting

ShowCommands and buttons for applying formatting and styles are unavailable.

Document protection for formatting may be turned on. When formatting is restricted with this feature, you can format text only by applying a specific selection of styles. To view the styles that are available, click Styles and formatting Button image on the Formatting toolbar.

 Note   If you know the password to remove document protection, click Unprotect Document on the Tools menu, and then type the password in the Password box.

ShowA style has changed unexpectedly.

  1. If the Styles and Formatting task pane is not open, click Styles and Formatting Button image on the Formatting toolbar.
  2. Right-click the style that you want to change, and then click Modify.
  3. In the Style based on box, click (no style) or a style different from the base style you're changing.

ShowApplying a style turns off bold, italic, or underlining.

The format you apply by using a paragraph style or character style may change the existing character formatting of the text. For example, when you apply a built-in heading style such as Heading 1 to underlined text, the underlining disappears. This will not occur if you format the characters after you apply the style.

ShowWhen I used the Style Gallery, the template didn't change.

The Style Gallery is not used for changing the template attached to your document; you use it to view or apply styles from other templates to your document. To attach a different template to your document, click Templates and Add-Ins on the Tools menu.

ShowText with the same style applied looks different.

Some text may have been formatted manually by using Microsoft Word formatting commands. You can compare the formatting of two text selections by using the Reveal Formatting task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).

  1. On the Format menu, click Reveal Formatting, and then select the first instance of formatted text that you want to compare.
  2. Select the Compare to another selection check box, and then select the second instance of text with the formatting that you want to compare.
  3. Under Formatting differences, any differences between the two selections are listed.

You can also remove manual formatting from a text selection and restore the settings of its style. To remove manual formatting from a paragraph, select the paragraph — including the paragraph mark (paragraph mark: The nonprinting symbol that Microsoft Word inserts when you press ENTER to end a paragraph. The paragraph mark stores the formatting you apply to the paragraph.) — and then press CTRL+Q. To remove manual formatting from characters, select the characters, and then press CTRL+SPACEBAR.

ShowNot all the styles appear in the Styles and Formatting task pane.

ShowI can't redefine the Normal style.

When you apply a style to text, change the text formatting, and then reapply the style, Microsoft Word can prompt you to either update the style based on the new formatting or reapply the style as it was last defined.

By contrast, when you apply the Normal style (Normal style: The default paragraph style used in documents based on the Normal template (Normal.dot).) to text, Word does not give you the option to update the style. Instead of prompting you either to redefine or reapply the Normal style, Word automatically reapplies the Normal style, and overwrites the formatting changes you made.

To redefine the Normal style, do the following:

  1. If the Styles and Formatting task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is not open, click Styles and Formatting Button image on the Formatting toolbar.
  2. In the Styles and Formatting task pane, right-click Normal, and then click Modify.
  3. To permanently redefine the Normal style, select the Add to template check box.
  4. Make any changes that you want.
  5. To see more options, click Format, and then click the attribute — such as Font or Numbering — you want to change.
  6. Make the changes you want, and then click OK.
  7. Repeat steps 4 and 5 for any additional attributes you want to change.

ShowI can't copy styles between documents or templates.

Your access to the document or template to which you want to copy styles, macros, or AutoText entries might be restricted in one of the following ways:

ShowI can no longer see the Styles and Formatting task pane.

ShowI can no longer see the Style area.

The Style area (style area: A vertical area along the left edge of the document window that displays the name of the paragraph style that is applied to each paragraph.) is available in normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.) only. On the View menu, click Normal.

If you still do not see the style area, click Options on the Tools menu, and then click the View tab. In the Style area width box under Outline and Normal options, enter a measurement for the width of the style area, such as 1.2".

ShowThere are too many descriptions in the Styles and Formatting task pane.

By default, formatting that's in use, common heading styles, and styles you have created are displayed in the Styles and Formatting task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).

  • You may have selected All Styles in the Show box. Instead, click Available formatting to restore the default view, Formatting in use to see only the formatting that appears in your document, or click Custom to define the view.
  • If Available formatting is selected in the Show box, you may have many overlapping formats that look similar but aren't exactly the same. To provide a more consistent look and to remove overlapping formats, you can check the consistency of formatting.
 
 
Applies to:
Word 2003