Troubleshoot page breaks and section breaks

ShowThere are unwanted page breaks in my document.

You might have done one of the following:

To remove the pagination formats from text, select the paragraph following the unwanted page break, click Paragraph on the Format menu, and then click the Line and Page Breaks tab. If necessary, clear the Keep lines together, Keep with next, and Page break before check boxes.

To prevent a section break from breaking the page, click in the section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) immediately following the section break, and then click Page Setup on the File menu. Click the Layout tab, and then click Continuous in the Section start box.

  • Inserted a column break. A column break inserted in the last column of a page will act as a page break. Select the column break, and then press DELETE.

ShowI inserted a manual page break, but the new page doesn't print.

If you inadvertently format a manual page break (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break.) as hidden text and then specify that hidden text is not printed, Microsoft Word ignores the manual page break. The new page won't display when viewed in Print Preview (print preview: A view of a document as it will appear when you print it.) (File menu), and the new page won't print.

To remove the hidden text format, first make sure you can see the manual page break: switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.), and, if necessary, turn on hidden text by clicking Show/Hide Paragraph mark Button image on the Standard toolbar. Then, select the page break, click Font on the Format menu, and clear the Hidden check box.

ShowI can't copy formatting from one section to another.

To copy section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) formatting (such as margin settings and newsletter-style columns), first switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.). Then, select the section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) at the end of the section with the formats you want to copy. Next, copy the section break to a new location; the text above the new section break takes on its formatting.

If you want to use the formatting of a particular section in other documents, you can store the section break as an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry and then quickly insert it when you want to duplicate the section formatting. Select the section break, point to AutoText on the Insert menu, and then click New.

 
 
Applies to:
Word 2003