Some of the content in this topic may not be applicable to some languages.
My automatic summary doesn't make sense.
- The summary may need to be fine-tuned. Depending on the text you summarize, the automatic summary may include everything you need, or it may just serve as a starting point or rough draft that you need to improve. In general, AutoSummarize works best on documents that have a clear, well-defined structure.
- Every line of text you summarize may end with a paragraph return. If you try to summarize a list or documents made up of one-line paragraphs, such as e-mail messages, the summary may not include all the relevant points in the document, or it may contain sentences that combine keywords in ways that don't make sense.
If the document contains extra paragraph marks (paragraph mark: The nonprinting symbol that Microsoft Word inserts when you press ENTER to end a paragraph. The paragraph mark stores the formatting you apply to the paragraph.), you may be able to improve the summary by removing them. You can use options in the AutoFormat dialog box (Format menu) or options in the Find and Replace dialog box (Edit menu, Replace command) to remove unwanted paragraph marks.
- The first letter in the document may be formatted as a drop cap (a large dropped initial capital letter). Remove the drop cap formatting and recreate the automatic summary.
AutoSummarize didn't summarize some or all of my text.
- Text may be in a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.), frame (frame: A container that you can resize and position anywhere on the page. To position text or graphics that contain comments, footnotes, endnotes, or certain fields, you must use a frame instead of a text box.), or table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.). AutoSummarize can't summarize text in a text box, frame, or table.
- Text language may not match your version of Microsoft Office. You can summarize documents written in Simplified Chinese, Traditional Chinese, English, French, German, Italian, Japanese, Korean, Portuguese (Brazil), Spanish, or Swedish. If the language of text you want to summarize is different from the language used by your version of Office, you may need to purchase and install separate language files. For example, you may need separate language files to summarize Portuguese text in a Spanish version of Office. To obtain language files, contact your local Microsoft subsidiary and ask for proofing tools in the language you need.
- Text may be marked with the wrong language or No Proofing format. If you used the Language dialog box (point to Language on the Tools menu, and then click Set Language) to mark the language of text in a document, make sure the text is marked accurately. For example, AutoSummarize can't summarize French text that is marked as German text. Also, AutoSummarize can't summarize text that's marked with the No Proofing format.
You can quickly locate and change the language format throughout a document. On the Edit menu, click Replace, delete any text in the Find what box, and then click More. Click Format, click Language, click the appropriate language format in the Language box, and then click OK. In the Replace with box, repeat the same procedure — and click one of the other language formats. Click Find Next, and then click Replace.
The text I typed in AutoSummarize view doesn't appear in the right place.
I can't distinguish summary text from highlighted text.
When you select Highlight key points in the AutoSummarize dialog box (Tools menu), Microsoft Word highlights the summary text in yellow. If you highlight other text in your document in yellow, that additional text may appear to be part of the summary. You can't change the color used to highlight summary text, but you can remove, hide, or change the color of the additional highlighting. To remove highlighting or change color, select the highlighted text, and then click the arrow next to Highlight . Click None to remove highlighting, or click a color other than yellow. To hide highlighting, on the Tools menu, click Options, click the View tab, and then clear the Highlight check box.
Text disappeared after I summarized my document.
- You may have chosen to show only the summary in your document. If you selected Hide everything but the summary without leaving the original document in the AutoSummarize dialog box (Tools menu), and the document is still open, click Highlight/Show Only Summary on the AutoSummarize toolbar to display your text.
- You may have chosen to create the summary in a different document. If you selected Create a new document and put the summary there in the AutoSummarize dialog box (Tools menu), you can switch back to the document you summarized to see your text. Click the document's button on the taskbar, or open the document if you closed it.