Top tips for Word

Applies to
Microsoft Office Word 2003
Microsoft Word 2000 and 2002

Use these tips to make the most of Microsoft Office Word 2003.

Startup and settings

  • To display Help for WordPerfect users, click WordPerfect Help on the Help menu. (Applies to Word 2002 and 2000 only.)
  • To change a document's summary information, click Properties on the File menu.

Viewing and navigating documents

  • To see two parts of a document simultaneously, drag the split bar at the top of the scroll bar.
  • To view a document's organization and jump to different sections, click Document Map on the View menu.
  • To see the same document in two different views, click Split on the Window menu, and then choose the views you want.
  • To display page margins, click Options on the Tools menu, and then on the View tab, under Print and Web Layout options, select the Text boundaries check box.
  • To move to the previous or next word, press CTRL+LEFT ARROW or CTRL+RIGHT ARROW.
  • To go to the beginning or end of a document, press CTRL+HOME or CTRL+END.
  • To select an entire document, press CTRL+A.
  • To close all open documents, press SHIFT, and then click Close All on the File menu.

Formatting documents

  • To change the margin or column settings for part of a document, first create section breaks.
  • To insert a page break, press CTRL+ENTER.
  • To add a row at the end of a table, click the last cell, and then press TAB.
  • To delete a table and its contents, select the table, point to Delete on the Table menu, and then click Table.
  • To merge table cells to make a table title, select the cells, and then click Merge Cells on the Table menu.
  • To insert a tab character in a table cell, press CTRL+TAB.
  • To number rows in a table, select the left column, and then click the Numbering button.
  • To number columns in a table, select the top row, and then click the Numbering button.
  • To move a table row up or down, select the row, and then press ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW.
  • To preserve formatting when you move or copy a paragraph, include the paragraph mark.
  • To center, left-align, or right-align a selected paragraph, press CTRL+E, CTRL+L, or CTRL+R.
  • To add a tab stop, click the ruler where you want to set the stop.
  • To delete a tab stop, drag it off the ruler.
  • To view the text of a footnote or endnote, rest the pointer on the note's reference mark.

Working with text

  • To add a check box to a document, point to Toolbars on the View menu, click Forms, and then click Check Box Form Field on the Forms toolbar.

 Note   To use the check box, click Protect Form on the Forms toolbar.

  • To return to the location of the last edit, press SHIFT+F5.
  • To look up synonyms in the thesaurus, select a word and press SHIFT+F7.
  • To restore selected text to its original formatting, press CTRL+SPACEBAR.
  • To sort dates, numbers, and other text in ascending or descending order, click Sort on the Table menu.
  • To edit in print preview, click Magnifier on the Print Preview toolbar.
  • To hyphenate a document automatically, click Language on the Tools menu, and then click Hyphenation.
  • To select a rectangular block of text, press ALT and drag.
  • To turn overtype mode on or off, double-click OVR on the status bar.
  • To insert symbols and other special characters, click Symbol on the Insert menu.
  • To count the number of words in a document or selection, click Word Count on the Tools menu.

Automatic text options

  • To turn on AutoFormat for creating lines:
    • In Word 2003 and Word 2002, click AutoCorrect Options on the Tools menu, click the AutoFormat As You Type tab, and then select the Border lines check box.
    • In Word 2000, click AutoCorrect on the Tools menu, click the AutoFormat As You Type tab, and then select the Borders check box.
  • To create a line, press and hold the hyphen key to make at least three hyphens, and then press ENTER. To create a thicker line, hold the SHIFT key down at the same time, making at least three underlines before pressing ENTER.

Working with graphics

  • To use a button on the Drawing toolbar multiple times, double-click the button.
  • To restore an imported graphic to its original size, press CTRL and double-click the graphic.
  • To resize an imported graphic and keep its original proportions, drag a corner handle.
  • When you resize a graphic, you can see the percentage of the graphic's original height and width by clicking Picture on the Format menu and then clicking the Size tab.
  • To wrap text around a graphic, click the graphic, and then click Text Wrapping on the Picture toolbar.

Mass mailings

  • To preview how Word will merge data, click the View Merged Data button on the Mail Merge toolbar.
  • To create form letters:
    • In Word 2003, point to Letters and Mailings on the Tools menu, and then click Mail Merge.
    • In Word 2002, point to Letters and Mailings on the Tools menu, and then click Mail Merge Wizard.
    • In Word 2000, click Mail Merge on the Tools menu.
  • To specify options for setting up and printing envelopes:
    • In Word 2003 and Word 2002, point to Letters and Mailings on the Tools menu, and then click Envelopes and Labels.
    • In Word 2000, click Letters and Mailings on the Tools menu.

Working with labels

  • To make a sheet of identical labels:
    • In Word 2003 and Word 2002, point to Letters and Mailings on the Tools menu, click Envelopes and Labels, click the Labels tab, and then click Full page of the same label.
    • In Word 2000, click Envelopes and Labels on the Tools menu, click the Labels tab, and then click Full page of the same label.

Sharing information

  • To track changes, double-click TRK on the status bar.
  • To view deleted text with strikethrough formatting, clear the Use balloons in Print and Web option on the Track Changes tab of the Options dialog box (Tools menu). (Applies to Word 2002 only.)
  • To review or incorporate tracked changes, click Track Changes on the Tools menu, and then click Accept Change or Reject Change on the Reviewing toolbar.
  • To cancel creating an e-mail message, click the E-mail button on the Standard toolbar.

Word and the Web

XML

 Note   XML features, except for saving documents as XML with the Word XML schema, are available only in Microsoft Office Professional Edition 2003 and stand-alone Microsoft Office Word 2003.

  • When an XML schema is attached to your document, press CTRL+SHIFT+X to display XML tags.
 
 
Applies to:
Word 2003