Take control of the information you share in Word

Applies to
Microsoft Word 2002

When you share a document electronically (for example, by sending it in an e-mail message or by distributing it over the Internet), it may contain information that reveals more about you than you'd like. This information is sometimes called "metadata," and a lot of it can easily be removed from your Word document.

Using the built-in privacy options

Word makes it easy for you to remove certain types of personal information with a single option called Remove personal information from this file on save (on the Tools menu, click Tools, and then click the Security tab). For example, document properties may include an author's name, a manager's name, or a company's name. Word stores information like this to make it easier for you to search for documents and to track their contents.

Reviewing and removing markup items

If your document contains tracked changes or comments, you may want to search for these and remove them before you distribute it.

Finding and removing hidden text

If you used some of the advanced features in Word, such as hidden text or field codes, you may want to dig deeper into your files to look for text formatted with the hidden text formatting property or information hidden inside field codes.

Disabling features that store hidden information

You may also want to disable features that have the potential to store information that you deleted from a version of a document such as Allow fast saves (Tools menu, Options command, Save tab) and versioning (File menu, Versions command).