Spelling or grammar checker flags text I don't want or expect it to flag

Sometimes you may want the spelling and grammar checker in your Microsoft Office program to ignore mistakes in some text. In other situations, you may not understand why the grammar or spelling checker is flagging some text, where the text may consist of a single word or an entire document.

What do you want to do?


Add a word or phrase to your custom dictionary

When you use the spelling checker, it compares the words in your document with those in its main dictionary. The main dictionary contains most common words, but it may not include proper names, technical terms, acronyms, and so on. In addition, some words may be capitalized differently in the main dictionary than in your document. Adding such words or capitalization to a custom dictionary prevents the spelling checker from flagging them.

For information about how to use and manage custom dictionaries, see Use custom dictionaries to add words to the spelling checker.

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Ignore text or an entire style

In Outlook, PowerPoint, and Word, you can make the spelling and grammar checker ignore text. For example, if you insert some text from an informal e-mail message. The e-mail message contains sentence fragments and slang terms, and you want the spelling and grammar checker to ignore the mistakes in this block of text.

In Word, you can take the additional step of creating a special style if you have a certain type of content that you don't want the spelling and grammar checker to check. For example, if your document contains technical content such as multiple blocks of computer code.

 Note    If you want the spelling and grammar checker to ignore certain text, any spelling or grammar errors within that text are not flagged. Make sure that you advise anyone else who works on this document about your use of this option.

Which Office program are you using?


Outlook

  1. Select the text that you want the spelling and grammar checker to ignore.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language.
  3. Select the Do not check spelling or grammar check box.

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PowerPoint

  1. Select the text that you want the spelling and grammar checker to ignore.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language.
  3. Select the Do not check spelling check box.

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Word

  1. Select the text that you want the spelling and grammar checker to ignore.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language.
  3. Select the Do not check spelling or grammar check box.

You can also create a special style that is based on the selected text:

  1. Right-click the selection, and then click Save Selection as a New Quick Style.
  2. Give the style a name—for example, code—and then click OK.

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Clear text marked as do not spell check in Word

  1. Select the entire document by pressing CTRL+A.
  2. On the Review tab, in the Language group, click Language, and then click Set Proofing Language.
  3. Clear the Do not check spelling or grammar check box.

Hide spelling and grammar errors in a Word document

You may have a Word document in which you don't want to see the spelling and grammar errors flagged with wavy red and green lines, or you may prefer that none of the documents that you create show the spelling and grammar errors.

 Note    This also applies to Outlook messages for which you have Word as your editor.

  1. Click the File tab, and then click Options.
  2. Click Proofing.
  3. To turn on or off automatic spelling checking and automatic grammar checking for the currently opened document:
    1. Under Exceptions for, click Name of currently open file.
    2. Select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

To turn on or off automatic spelling checking and automatic grammar checking for all documents that you create:

  1. Under Exceptions for, click All New Documents.
  2. Select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

 Important    If you turn off automatic spelling checking or automatic grammar checking for a file that you share with other people, you may want to notify those people that you made this change.

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Troubleshoot grammar checking in Outlook and Word

If you are not sure why the grammar checker flagged some text as grammatically incorrect, try some of the following:

  • To learn more about why Word flagged a possible grammar error
    • While checking spelling and grammar automatically     Right-click the word, and then click About This Sentence.
      Right-clicking a grammar error
    • While checking spelling and grammar all at once     Click Explain in the Spelling and Grammar dialog box.
  • If the grammar checker flags errors you don't want to fix, you can customize the grammar and writing style rules to be less restrictive. Word provides a "natural language" grammar checker that flags possible problems by performing a comprehensive analysis of the text. If the grammar checker can't determine the correct linguistic structure of a sentence, or if it comes across a questionable capitalization, it may incorrectly flag text or propose incorrect suggestions. For more information on how to turn off rules for specific grammar or writing styles, see Select grammar and writing style options.

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Ignore original message text in Outlook

In Outlook, you can specify that the original text of a message not be checked for spelling when you reply to or forward the message.

  1. Click the File tab, click Options, and then click Mail.
  2. Under Compose Messages, select the Ignore original message text in reply or forward check box.

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Always ignore data in a field in an Access table

Some tables in Access contain data that should not be included when checking spelling.

  1. While you view the data in a table, query, form, or report, select the field that you want to exclude.
  2. On the Home tab, in the Records group, click Spelling.

Keyboard shortcut  To display the Spelling dialog box, press F7.

  1. Click Ignore Field Name Field.

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Turn off fields for the spelling checker in Project

You may have some fields in Project that you don't want to include when checking spelling.

  1. Click the File tab, click Options, and then click Proofing.
  2. Under When correcting spelling in Project, clear the check boxes of the fields you do not want included.

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Applies to:
Access 2013, Excel 2013, OneNote 2013, Outlook 2013, PowerPoint 2013, Project Professional 2013, Project Standard 2013, Publisher 2013, Visio 2013, Visio Professional 2013, Word 2013, Access 2010, Excel 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Project 2010, Publisher 2010, Visio 2010, Word 2010