Sign off simply in Word

Applies to
Microsoft Word 2002

Often, it's useful to include standard contact information at the bottom of an e-mail message. For example, you might want to sign your e-mail message like this for business communications

Sample professional default signature

and like this for messages to family and friends:

Sample personal default signature

It's easy to switch between default signatures like these when you use Word as your e-mail editor.

Create and store frequently used signatures

  1. In a document or message, type the text for your signature.
  2. Format the text, and then add pictures or animations as desired.

 Note   If you include art or an animation, you must format it as an inline object (select the object, click Text wrapping on the Picture toolbar, and click In Line With Text).

  1. Select the signature.
  2. On the Tools menu, click Options, and click the General tab.
  3. Click E-mail Options.
  4. Type a name for your signature, and click OK.

 Note   You can continue to edit your signature in the Create your e-mail signature box.

  1. Repeat steps 1-6 for each signature that you want to create.

Switch between stored signatures

  1. In the message, right-click the text of the default signature.
  2. Select the name of the signature that you want to switch to.