To quickly display tracked changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) or comments (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.), click Markup on the View menu.
Note Clicking Markup on the View menu will display or hide all of the markup (markup: Comments and tracked changes such as insertions, deletions, and formatting changes. View markup when you want to process tracked changes and comments. Print a document with markup to keep a record of changes made to a document.) for selected reviewers in the document. When you display all markup, all types of markup will be selected on the Show menu.
Hide tracked changes and comments when printing
- On the File menu, click Print.
- In the Print what box, select Document (rather than Document showing markup).
- Click OK.
View by type or reviewer
Display for an editor or other reviewer
Display for an author
Note If you want to see comments and tracked changes in balloons (balloons: In print layout view or Web layout view, markup balloons show markup elements, such as comments and tracked changes, in the margins of your document. Use these balloons to easily see and respond to reviewers' changes and comments.), you must be in print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.) or Web layout view (Web Layout view: A view of a document as it will appear in a Web browser. For example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the window.).