Show or hide comments or tracked changes

To prevent you from inadvertently distributing documents that contain tracked changes and comments, Word displays tracked changes and comments by default. Final Showing Markup is the default option in the Display for Review box.

You can display all changes in a document in different ways. For example, you can set Microsoft Office Word to display tracked changes by type of edit — such as insertions and deletions or formatting changes. You can also display only the comments. You can turn off balloons for comments and tracked changes to display all comments and changes inline. You can even display only the changes made by the author or by a specific reviewer.

To quickly display tracked changes and comments, click Show Markup in the Tracking group on the Review tab.

 Note   Clicking Show Markup displays or hides all of the markup (markup: Comments and tracked changes such as insertions, deletions, and formatting changes. View markup when you want to process tracked changes and comments. Print a document with markup to keep a record of changes made to a document.) for selected reviewers in the document. When you display all markup, all types of markup are selected on the Show Markup menu.

What do you want to do?


Display all changes inline

The default in Word is to display deletions and comments in balloons in the margins of the document. However, you can change the display to show comments inline and all deletions with strikethroughs instead of inside balloons.

  1. On the Review tab, in the Tracking group, click Show Markup.

Show Markup command

  1. Point to Balloons, and then click Show All Revisions Inline to show deletions with strikethroughs and comments inline.

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Display comments in ScreenTips instead of balloons

The default in Word is to display deletions and comments in balloons in the margins of the document. However, you can change the display to show comments inline. Inline comments can be viewed when you rest your pointer on the comment indicator.

  1. On the Review tab, in the Tracking group, click Show Markup.

Show Markup command

  1. Point to Balloons, and then click Show All Revisions Inline to show deletions with strikethroughs and comments inline.
  2. Rest the pointer on a comment in the document. The comment appears in a ScreenTip.

Inline comment

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Display changes by type of edit or by reviewer

  1. On the Review tab, in the Tracking group, click Show Markup.

Show Markup command

  1. Do one of the following:
    • Click to select the type of change that you want to display.

      For example, click Comments or Insertions and Deletions. The check mark next to the item indicates that the item is selected.

      Show Markup list of options

       Important   Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically appears each time the document is opened by you or a reviewer.

    • Point to Reviewers, and then click to clear all check boxes except the ones next to the names of the reviewers whose changes and comments you want to show.

 Note   To select or clear all check boxes for all reviewers in the list, click All Reviewers.

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Display changes and comments for specific reviewers

An editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. This procedure gives an editor or reviewer the opportunity to see how the document will look with the changes.

  • On the Review tab, in the Tracking group, click the arrow in the Display for Review box, and then choose the option that you want.

Display for Review menu of options

  • Final Showing Markup    This view displays the final document with all tracked changes and comments showing. This is the default view for all documents opened in Word.
  • Final    This view displays the document with all changes incorporated into the text and without tracked changes showing. However, any tracked changes or comments that have not been accepted, rejected, or deleted remain in the document.
  • Original Showing Markup    This view displays the original text with tracked changes and comments.
  • Original    This view displays the original document without tracked changes and comments showing. However, any tracked changes or comments in the document that have not been accepted, rejected, or deleted remain in the document.

 Note   If you want to see comments and tracked changes in balloons, you must be in Print Layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.) or Web Layout view (Web Layout view: A view of a document as it will appear in a Web browser. For example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the window.).

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Hide tracked changes and comments when printing

Hiding changes does not remove changes from the document. You must use the Accept and Reject commands in the Changes group to remove markup from your document.

  1. Click the File tab.
  2. Click Print.
  3. Under Settings, click the arrow next to Print All Pages.
  4. Click Print Markup to clear the check mark.

Print markup in Word

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Applies to:
Word 2010