Save paper when you print a Word document

Applies to
Microsoft Word 2002

We all hate to waste paper. Yet, although Microsoft Word has a variety of ways to preview your document online, sometimes you need to see a printed copy.

One way to save paper is to print your document on both sides of the paper. However, not all printers have the ability to print two-sided pages. Fortunately, Word has a Zoom feature that can help you print your document using less paper even if you do not have a printer that can print two-sided pages.

Another way to save paper is to delete blank pages at the end of your documents.

Using Zoom to print multiple pages on each sheet

With the Zoom feature in Word, you can select two or more pages of a document to print on a single sheet of paper. The formatting and page layout of the document does not change. Word reduces the size of each printed page to fit the number of pages that you select to print on each sheet of paper.

For example, you just changed margins and added different odd- and even-page headers and footers to a 121-page document. You want to see how this new layout changes the overall look of your document, but you do not want to waste 121 pieces of paper.

With Zoom, you can print multiple pages of your document on a single sheet of paper, allowing you to review the document's overall layout. Of course, when you reduce the scale of the page on the printout, the text and graphics become smaller and more difficult to view.

Printing multiple pages on a single page by using the Zoom feature

Using Zoom is easy. It only affects your current print job and does not modify any document settings. When you are ready to print your document, click Print on the File menu. Under Zoom, select the option you want in the Pages per sheet box. For example, to print four pages of your document on each sheet, click 4 pages.

As a result of using the Zoom feature, you can view a reduced version of your printed document by using a lot less paper.

Deleting blank pages at the end of Word documents

If a blank page prints at the end of a Word document, you can easily delete the page by deleting extra paragraph mark symbols (¶) at the end of the document.

To see what's contained on a blank page, click the Show/Hide command on the Standard toolbar to display paragraph mark symbols that are normally hidden from view. You may see just one extra paragraph mark at the end of the document, or you may see a series of extra paragraph marks:

Word creates extra paragraph mark symbols when you press ENTER one or more times after the last line of text. You can delete a blank line or a blank page by deleting the paragraph mark symbols that stand alone without other text — such as the ones above.

To delete blank pages at the end of a document, do the following:

  1. Press CTRL+END to go to the end of the document.
  2. Click Show/Hide on the Standard toolbar to see extra paragraph mark symbols at the end of the document.
  3. Press BACKSPACE to delete additional paragraph marks.

After you're through, you can click Show/Hide again to hide paragraph marks and other types of formatting marks that appear throughout Word documents.