Save a document

You can save a document as one of several file formats to a folder on a hard disk drive, CD, DVD, flash drive, your desktop, or to a folder on your network.

 Tip    To quickly save a document, click Save Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.). To save a document in a different location or format, use the procedures below.

What do you want to do?


Save a copy of a file (Save As)

  1. On the File menu, click Save As.
  2. In the File name box, enter a new name for the file.
  3. Click Save.

 Tip   

To save the copy in a different folder, click a different location in the Save in list or a different folder in the folder list, or both. To save the copy in a new folder, click Create New Folder Button image.

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Save a file to another format

  1. On the File menu, click Save As.
  2. In the File name box, enter a new name for the file.
  3. Click the Save as type list, and then click the file format that you want the file saved in.
  4. Click Save.

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Save files automatically

  1. On the Tools menu, click Options, and then click the Save tab.
  2. Select the Save AutoRecover info every check box.
  3. In the minutes box, enter the interval for how often you want to save files. The more frequently your files are saved, the more information is recovered if there is a power failure or similar problem while a file is open.
AutoRecover is not a replacement for regularly saving your files. If you choose not to save the recovery file after opening it, the file is deleted and your unsaved changes are lost. If you save the recovery file, it replaces the original file (unless you specify a new file name)

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Speed up saving a file

  1. On the Tools menu, click Options, and then click the Save tab.
  2. To save only the changes to a file, select the Allow fast saves check box, and then continue to save as you work on the file.

To save a complete file, clear the Allow fast saves check box when you finish working on the file, and then save it one last time. A full save occurs when this check box is cleared

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Save a Word document as a Web page or a frames page

  1. On the File menu, click Save as Web Page.
  2. If you want to save the document in a different folder, locate and open the folder.
  3. In the File name box, type a name for the document.
  4. Click Save.

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Save a document to an FTP site

To do this procedure, your company must have an intranet (intranet: A network within an organization that uses Internet technologies (such as the HTTP or FTP protocol). By using hyperlinks, you can explore objects, documents, pages, and other destinations on the intranet.) or you must have access to an Internet (Internet: A worldwide network of thousands of smaller computer networks and millions of commercial, educational, government, and personal computers. The Internet is like an electronic city with virtual libraries, stores, art galleries, and so on.) site that supports saving files, and you must have access rights to save files.

Before you can save a document to an FTP (FTP: A communication protocol that makes it possible for a user to transfer files between remote locations on a network. This protocol also allows users to use FTP commands, such as listing files and folders, to work with files on a remote location.) site, you must add an FTP site to the list of Internet sites.

  1. On the File menu, click Save As.
  2. In the Save in box, click FTP Locations.
  3. In the list of FTP sites, double-click the site you want, and then double-click the location at the site you want to save the document to.
  4. In the File name box, type the document name.
  5. Click Save.

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Save a document as an XML file

  1. On the File menu, click Save As.
  2. In the Save as type box, click XML Document.
  3. In the File name box, type the document name.
  4. Click Save.

 Note   To save all open documents at the same time, hold down SHIFT and click Save All on the File menu. Microsoft Word saves all open documents and templates (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) at the same time. If any open documents have never been saved, the Save As dialog box appears so that you can name them.

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Applies to:
Word 2003