If you need to stop working on a mail merge, you can save the main document (main document: In a mail-merge operation in Word, the document that contains the text and graphics that are the same for each version of the merged document, for example, the return address or salutation in a form letter.) and resume the merge later. Microsoft Word retains the data source (data source: A file that contains the information to be merged into a document. For example, the list of names and addresses you want to use in a mail merge. You must connect to the data source before you can use the information in it.) and field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.) information, and keeps your place in the Mail Merge task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).
- On the File menu, click Save As, and then name and save your document as usual.
- When you're ready to resume the merge, open the document.
The text of the document, along with any fields you inserted, appears.
- On the Tools menu, point to Letters and Mailings, and then click Mail Merge.
Word displays the Mail Merge task pane, opened to the step where you left off.
- Continue the merge as usual.
