- Open the document containing the data you want to print.
- On the Tools menu, click Options, and then click the Print tab.
- Select the Print data only for forms check box, and then click OK.
- Click Print .
Microsoft Word prints only the data entered in the form (form: A document that contains fill-in blanks, or form fields, in which you enter information. For example, you can create an online registration form in Microsoft Word that uses drop-down lists from which users can select entries.).
Note If you based the design of the form on a preprinted form such as a company invoice, and the form fields (form field: In a form, a location where a particular type of data, such as a name or address, is stored.) appear in the same locations, you can insert the blank preprinted forms in a printer and use this procedure to fill out the preprinted forms.