Paragraph number options in cross-references

You can specify how to display cross-references to numbered paragraphs in the Cross-reference dialog box by clicking Numbered item in the Reference type box and then clicking Paragraph number, Paragraph number (full context), or Paragraph number (no context) options in the Insert Reference to box.

For example, suppose that you're working on a legal document that contains outline numbered list (outline numbered list: A list created to apply a hierarchical structure to any list or document. A document can have up to nine levels, and Microsoft Word does not apply built-in heading styles to the items in the list.) items or LISTNUM fields (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.), as shown in the following illustration.

Document that contains outline numbered list items or LISTNUM fields

If you choose the Paragraph number option, and then include a cross-reference to paragraph 1.(a)(ii) in paragraph 1.(a)(i), the reference appears as "ii."

Paragraph number options

ShowParagraph number

Displays the paragraph number and its relative position in an outline numbered list.

For example, a reference to paragraph 1.(a)(ii) from 1.(a)(i) appears as "ii."

A reference to paragraph 1.(a)(ii) from 1.(b) appears as "(a)(ii)."

A reference to paragraph 1.(a)(ii) from 2.(a)(i) appears as "1.(a)(ii)."

If you're using LISTNUM fields, you can add the \r switch (switch: When working with fields, a special instruction that causes a specific action to occur. Generally, a switch is added to a field to modify a result.) to set the Paragraph number option.

ShowParagraph number (no context)

Displays the paragraph number without its relative position in the outline numbered list.

For example, a reference to paragraph 1.(a)(ii) appears as "(ii)," regardless of the context of the reference.

If you're using LISTNUM fields, you can add the \n switch (switch: When working with fields, a special instruction that causes a specific action to occur. Generally, a switch is added to a field to modify a result.) to set the Paragraph number (no context) option.

ShowParagraph number (full context)

Displays the complete paragraph number from anywhere in the document. This is similar to what is used in WordPerfect versions 6.1 and earlier.

For example, a reference to paragraph 1.(a)(ii) from anywhere in the document appears as "1.(a)(ii)".

If you're using LISTNUM fields, you can add the \w switch (switch: When working with fields, a special instruction that causes a specific action to occur. Generally, a switch is added to a field to modify a result.) to set the Paragraph number (full context) option.

 Notes 

 
 
Applies to:
Word 2003