Orienting new administrative teammates

As an administrative professional, you probably have the responsibility of helping to train new members of the team, or at least coordinating the details of their orientation. Whether they're colleagues or direct reports, new team members need a lot of critical information from you and your teammates during their first week on the job. With a little planning, you can help make their transition painless and productive.

In the information that follows, Annette Marquis of TRIAD Consulting tells you how to quickly create a useful schedule for your new team member's orientation. Using this schedule, you can document orientation session times, important contact names, and supplemental sources of information such as handbooks and policies. After you create an orientation schedule, you can share it with your team so that everyone is on the same page in regard to roles and time frames for the orientation. If your team has a Microsoft Windows SharePoint Services team site, you can learn how to use the site to share the orientation schedule and other pertinent documents.

During the orientation process, it's important to make sure that the new administrative assistant is covering all of the bases. Using the New Employee Orientation Checklist template, you can review the key areas of training scheduled for the orientation and confirm that each area is covered.

It may also be your responsibility to schedule training meetings between the new hire and your colleagues. Fortunately, Microsoft Office Outlook 2003 makes it a snap to schedule people and resources, such as meeting rooms.

If you use the following tools and resources, your new colleague will soon be working independently — thanks to your orientation plan.

Applies to:
Excel 2003, Outlook 2003, Windows Sharepoint Services 2.0, Word 2003