- Select the cells (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.), rows, or columns you want to move or copy.
Some parts of a table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.) can only be seen if you display all formatting marks by clicking Show/Hide on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
Click the left edge of the cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.).
Click to the left of the row.
Click the column's top gridline or border.
Multiple cells, rows, or columns
Drag across the cell, row, or column.
Or select multiple items that are not necessarily in order. Click the first cell, row, or column you want, press CTRL, and then click the next cells, rows, or columns you want.
Text in the next cell
Text in the previous cell
The entire table
In print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.), click the table move handle , or drag over the entire table.
Note You can also select rows, columns, or the entire table by clicking in the table and then using the Select commands on the Table menu, or by using keyboard shortcuts.
- To move or copy text to a new location without changing the text that is already there, select only the text within a cell, and not the end-of-cell mark.
- To replace the existing text and formatting in the new location, select the text you want to move or copy and select the end-of-cell mark.
- Do one of the following:
- To move the selection, drag it to the new location.
- To copy the selection, hold down CTRL while you drag the selection to the new location.