Move or copy items in a table

  1. Select the cells (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.), rows, or columns you want to move or copy.


Some parts of a table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.) can only be seen if you display all formatting marks by clicking Show/Hide Paragraph mark Button image on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

To select:

A cell

Click the left edge of the cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.).

Select table cell

A row

Click to the left of the row.

Select table row

A column

Click the column's top gridline or border.

Select table column

Multiple cells, rows, or columns

Drag across the cell, row, or column.

Or select multiple items that are not necessarily in order. Click the first cell, row, or column you want, press CTRL, and then click the next cells, rows, or columns you want.

Text in the next cell

Press TAB.

Text in the previous cell


The entire table

In print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.), click the table move handle Four-headed arrow handle, or drag over the entire table.

 Note   You can also select rows, columns, or the entire table by clicking in the table and then using the Select commands on the Table menu, or by using keyboard shortcuts.

  • To move or copy text to a new location without changing the text that is already there, select only the text within a cell, and not the end-of-cell mark.

End-of-cell mark

Callout 1 End-of-cell mark

  • To replace the existing text and formatting in the new location, select the text you want to move or copy and select the end-of-cell mark.
  1. Do one of the following:
    • To move the selection, drag it to the new location.
    • To copy the selection, hold down CTRL while you drag the selection to the new location.
Applies to:
Word 2003