Move around in a document

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Microsoft Office Word provides quick and easy ways to find your way around within a document — whether the document is short or long, and whether you know exactly what you are looking for or you are browsing from one item to the next.

What do you want to do?


Scroll through a document

You can control the speed of scrolling by using the arrow keys or the PAGE UP or PAGE DOWN key on the keyboard, or you can drag one of the scroll boxes Button image as quickly or slowly as you like.

Some mouse devices and other pointing devices, such as the Microsoft IntelliMouse pointing device, have built-in scrolling and zooming capabilities. For more information, see the instructions for your pointing device.

 Note   If you don't want to click in the document to relocate the cursor after you scroll to a new location, you can use the smart-cursoring feature to move the cursor while you scroll. When smart cursoring is turned on, you can press the LEFT ARROW, RIGHT ARROW, UP ARROW, or DOWN ARROW key to use the cursor on the page currently in view, not at its position prior to scrolling, as long as no content is selected at the original position. To turn on smart cursoring, click Options on the Tools menu and then, on the Edit tab, select the Use smart cursoring check box.

To scroll Do this
Up one line Click the up scroll arrow Button image.
Down one line Click the down scroll arrow Button image.
Up one screen Click the vertical scroll bar above the vertical scroll box Button image.
Down one screen Click below the vertical scroll box Button image.
To a specific page Drag the vertical scroll box Button image.
Left Click the left scroll arrow Button image.
Right Click the right scroll arrow Button image.
Left beyond the left margin, in Normal view Hold down SHIFT while you click the left scroll arrow Button image.

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Go to a specific page, table, or other item

  1. On the Edit menu, click Go To.
  2. In the Go to what box, click the type of item.
  3. Do one of the following:
    • To go to a specific item, type the appropriate identifying information for the item in the Enter item type box, and then click Go To.
    • To go to the next or previous item of the specified type, leave the Enter box empty, and then click either Next or Previous.

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Browse to the next or previous page, table, or other item of the same type

  1. On the vertical scroll bar, click Select Browse Object Button image.
  2. Click the icon for the type of item that you want.

For example, if you want to browse to the next page, click Browse by Page Button image.

  1. To go to the next or previous item of the specified type, click either Next Button image or Previous Button image.

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Return to an edited location

Word keeps track of the last three locations where you typed or edited text.

  • To return to an edited location, press SHIFT+F5 until you reach the location that you want.

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Find text

You can use Microsoft Office Word to find and replace text, formatting, paragraph marks, page breaks (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break.), and other items. You can extend your search by using codes and wildcard characters.

  1. On the Edit menu, click Find.
  2. In the Find what box, type the text that you want to search for.
  3. Click More, and then select any other options that you want.

To select all instances of a specific word or phrase at once, select the Highlight all items found in check box, and then, in the Highlight all items found in list, click the portion of the document that you want to search in.

  1. Click Find Next.

To cancel a search in progress, press ESC.

Find links to more information, about searching for text and other items, in the See Also section, which is visible when you are connected to the Internet.

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Navigate by using the Document Map

 Important   In order for document headings to be displayed in the Document Map (Document Map: A vertical pane along the left edge of the document window that displays an outline of the document's headings. You can use the Document Map to quickly move through a document and to keep track of your location in it.), they must be formatted by using the built-in heading styles (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.). Find links to more information about formatting by using styles in the See Also section, which is visible when you are connected to the Internet.

  1. On the View menu, click Document Map.
  2. To choose the levels of headings that you want to display, do any of the following:

For example, to display headings of levels 1 through 3, click Show Heading 3.

  • To display the subordinate headings under an individual heading, click the plus sign (+) next to the heading.
  • To collapse the subordinate headings under an individual heading, click the minus sign (-) next to the heading.
  1. Click the heading in the Document Map that you want to navigate to.

The cursor in the document moves to the selected heading.

  1. When you no longer want to view the Document Map, click Document Map on the View menu again to close the pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.).

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Applies to:
Word 2003