Merge edits from different copies of a document

After you send a document out for review, you might get a lot of copies back—with suggestions and revisions you don’t want to miss. When that happens, combine all those edits and ideas into one document.

  1. Click Review > Compare > Combine.

The Combine command on the Compare menu

  1. Under Original document, click the arrow and click the document you sent for review.

Original document box

  1. Under Revised document, click the document you want to merge in.

The Revised document box

  1. In the Label unmarked changes with box, type a name or phrase so you’ll know who suggested the changes.
  2. Click More.
  3. Under Show changes in, click New document.
  4. Click OK.

Word opens a new document that combines the original document and the copy you merged in. Any differences are shown in tracked changes. The two source documents you combined also appear. (If that’s too much information on the screen, click Compare > Show Source Documents > Hide Source Documents.)

 Tip    Next time, skip all of this by sharing the document on OneDrive and inviting people to add their edits and comments.

Merge in additional copies

If you want to merge in more copies, save the document that contains the combined changes of the first two copies. Then merge the additional copies into that document.

  1. Click Review > Compare > Combine.

The Combine command on the Compare menu

  1. Under Original document, click the arrow and then click the document that contains the combined changes.
  2. Under Revised document, click the next copy you want to merge in.
  3. In the Label unmarked changes with box, type a name or phrase so you’ll know who suggested the changes.
  4. Click More.
  5. Under Show changes in, click Original document.
  6. Click OK.

Add different documents to a file

If you want to combine multiple documents and make a single file, you can copy and paste all the documents’ contents into one file. Or you can open the first document and then click Insert > Object > Text from File. Browse to the documents you want to add, click them, and then click Insert.

 
 
Applies to:
Word 2013