Merge comments and changes from several reviewers into one document

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You can merge comments and changes from two documents into one Word 2003 document. You can repeat this process to combine versions from several reviewers.

  1. Open the document into which you want to merge changes.
  2. On the Tools menu, click Compare and Merge Documents.
  3. Click one of the documents that has changes to be merged.
  4. Click the arrow next to Merge, and then click Merge into current document.
  5. Repeat steps 2-4 until all copies of the document are merged.

 Note    Microsoft Word can store only one set of formatting changes at a time. Therefore, when you merge multiple documents, you may be prompted to decide whether you want to keep the formatting from the original document or use the formatting from the edited document. If you don't need to track formatting changes, you can clear the Find formatting check box in the Compare and Merge Documents dialog box.

 Tip    If you want to approve or reject the changes to this merged document, you might want to have the Reviewer Toolbar available. On the View tab, click Toolbars, and then select Reviewing. To accept or reject changes after merging documents, see Review tracked changes and comments.

Applies to:
Word 2003