List of document options

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You can specify document settings such as editing, printing, spelling and grammar, and change tracking in the Options dialog box.

  1. On the Tools menu, click Options, and then click the tab you want.
  2. Select the options you want.

For information about specific options, click a link in the following list.

 Note   You can also click the Help button Button image on the Options dialog box title bar.


You can specify settings for a variety of Microsoft Word features by selecting options in the Options dialog box. The availability of some options depends on the languages that are installed and enabled for editing.

Change options such as showing the task pane (View tab)


Startup Task Pane    Displays the Getting Started task pane when you first start Word.

Highlight    Displays highlighted text on the screen and in printed documents.

Bookmarks    Displays bookmarks on the screen by enclosing them in square brackets ([]). If you assign a bookmark to an item, the bookmark appears in brackets ([…]). If you assign a bookmark to a location, the bookmark appears as an I-beam. The brackets do not appear in printed documents.

Status bar    Displays the status bar at the bottom of the Word window. The status bar provides information about the state of the document and Word.

ScreenTips    Displays reviewers' comments in yellow pop-up boxes. The comments appear when you rest your mouse pointer above a comment reference mark.

Smart tags    Displays a purple dotted underline beneath text recognized as a smart tag.

Animated text    Displays text animations on your screen. Clear the check box to see how the text will look when printed.

Horizontal scroll bar    Shows the horizontal scrollbar at the bottom of the document window.

Vertical scroll bar    Shows the vertical scroll bar at the side of the document window.

Picture placeholders    Displays an empty box in place of each graphic in your documents. This option speeds the process of scrolling through a document that contains a large number of graphics.

Windows in Taskbar    Displays an icon on the Microsoft Windows taskbar for each open window in a Microsoft Office program. Clearing this check box places a single icon for each open program on the taskbar.

Field codes    Displays field codes instead of field results in your documents. For example, you may see { TIME @\"MMMM, d, YYYY" } instead of February 4, 2004. Clear this check box to view field results.

Field shading    Specifies whether and when fields are shaded. In the list, select Always or When Selected to shade your fields. Shading fields makes them easy to identify. The shading appears on the screen but does not print.

Left scroll bar    Places the vertical scroll bar on the left side of the document window. Use this option when working with documents that predominantly use right-to-left text.

Formatting marks

Tab characters    Displays tab characters in your documents.

Spaces    Displays spaces between words as dots.

Paragraph marks    Displays paragraph marks in your documents.

Hidden text    Displays text formatted as hidden with a dotted underline. When you print hidden text, the dotted underline does not appear.

Optional Hyphens    Displays hyphens that indicate where to divide a word at the end of a line. Optional hyphens don't print unless a word actually breaks at the end of a line; then they print as regular hyphens.

All    Displays all the formatting characters listed in this Formatting marks area.

Optional breaks    Controls where a word or phrase breaks if it falls at the end of a line. If you use Word with an East Asian language, this option prevents incorrect breaking of text.

Print and Web layout options

Drawings    Displays objects created with the Word drawing tools in print layout view or Web layout view. Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings. Drawings will print even if you clear this check box.

Object anchors    Displays objects anchors, which indicate that an object is attached to a specific paragraph.

Text boundaries    Displays dotted lines around text margins, columns, and paragraphs. The boundaries are for layout purposes; they do not print.

White space between pages (Print view only)    Displays the white space between the top of your text and the top edge of the page.

Background colors and images (Print view only)    Displays background colors and images.

Vertical ruler (Print view only)    Displays the vertical ruler at the left side of the document window. Make sure you also click Ruler on the View menu.

Right rule (Print view only)    Places the vertical ruler on the right side of the document window. Use this option when working with documents that predominantly use right-to-left text.

Outline and Normal options

Wrap to window    Wraps text to the document window, making it easier to read on the screen. To wrap text as it will appear when printed, clear this check box.

Draft font    Speeds the screen display of documents with extensive formatting. This option displays most character formatting as underlined and bold.

Name    Lists fonts that you can use for drafts of your documents. This option is available only when you select Draft font.

Size    Type or select a font size for the draft font. This option is available only when you select Draft font.

Style area width    Displays or hides the style area, which shows the names of applied styles to the side of your text. To open the style area, enter a positive decimal, such as 0.5. To close the style area, enter 0.

Change options such as opening in reading layout view (General tab)

Background repagination    Repaginates documents automatically as you work. This option is unavailable when you use page layout view because it works automatically in that mode and you can't turn it off.

Blue background, white text    Displays white text on a blue background.

Provide feedback with sound    Adds sounds to certain actions or events in Word and Microsoft Office. For example, Word can play a sound when it completes a process. To change the sound associated with an event, open the Sounds and Audio Devices folder in Microsoft Windows Control Panel. Your computer must have a sound card to play most sounds.

Provide feedback with animation    Animates the movement of your mouse in Word and the other Office programs. This option also provides animated cursors for actions such as printing, saving, automatic formatting, and find-and-replace operations.

Confirm conversion at Open    Instructs Word to prompt you to manually choose the file converter that Word uses to open files created in another program. Clear this check box if you want Word to automatically select a converter.

Update automatic links at Open    Automatically updates any information that is linked to other files each time you open a document.

Mail as attachment    Attaches the active document to an e-mail message when you point to Send To and then click Mail Recipient (As Attachment) on the File menu. Clear this check box if you want to insert the contents of the active document into an e-mail message instead of attaching it. You must have an e-mail program installed on your computer to use this option.

Recently used file list    Displays the names of the most recently used files on the File menu. To change the number of file names that appear on the menu, enter a number between 1 and 9 in the entries box.

Help for WordPerfect users    Displays instructions or demonstrates a Word equivalent when you press a WordPerfect for DOS key combination. When you select this option, Word asks you for confirmation whenever you try to delete a block of text.

Navigation keys for WordPerfect users    Changes the functions of the PAGE UP, PAGE DOWN, HOME, END, and ESC keys to their WordPerfect equivalents.

Allow background open of web pages    Allows you to open HTML files and still use Word to complete other tasks.

Automatically create drawing canvas when inserting AutoShapes    Determines whether Word places a drawing canvas around drawing objects or ink drawing and writing when you insert them into your document. A drawing canvas helps you to arrange drawing objects and pictures and to move them as a unit.

Measurement units    Selects the default measurement unit for the horizontal ruler and for measurements you type in dialog boxes.

Show pixels for HTML features    Changes the default unit of measurement in dialog boxes to pixels.

Use character units    Changes the unit of measure for the ruler and certain other features, such as indents, to the width of a character.

Allow starting in Reading Layout    Opens documents in the reading layout view.

Asian fonts also apply to Latin text    Changes Latin characters to the selected Asian font when you apply the Asian font to selected text. Clear this check box if you want Latin characters to remain in the Latin font while you apply the Asian font to the rest of the document.

English Word 6.0/95 documents    Sets options for converting text correctly. Earlier versions of Word were sometimes used in conjunction with third-party programs designed to support Chinese or Korean on English versions of Microsoft Windows. If the use of these add-ons results in incorrect text display in a document you are trying to open, you can use these options to convert the document so that text is displayed correctly. After successfully opening the file, be sure to reset this option to Open normally; otherwise, correctly stored files may be opened incorrectly.

Service Options    Click to open the Service Options dialog box. Use this dialog box to set options for customer feedback, online Help and templates, and shared workspaces.

Web Options    Click to open the Web Options dialog box. Use this dialog box to set options for using Word to create Web pages.

E-mail Options    Click to open the E-mail Options dialog box. Use this dialog box to set options for using Word as your e-mail editor.

Change editing options (Edit tab)

Editing options

Typing replaces selection    Deletes the selected text when you begin to type. If you clear this check box, Word inserts new text in front of the selected text and does not delete the selected text.

Drag-and-drop text editing    Allows you to move or copy selected text by dragging it. To move text: Select the text, and then drag it to a new location. To copy text: Select the text, and then hold down the CTRL key while you drag the selection to its new location.

Use the INS key for paste    Uses the INSERT key to insert the contents of the Office Clipboard into a document.

Overtype mode    Replaces existing text as you type, one character at a time. Double-click OVR in the status bar to start or stop this mode.

Use smart cursoring    Specifies that the insertion point moves as you scroll up or down. When you press the LEFT ARROW, RIGHT ARROW, UP ARROW, or DOWN ARROW keys, the insertion point responds at the page currently in view, not at its position prior to scrolling.

Picture editor    Specifies the program that Word uses as a picture editor.

Insert/paste pictures as    Determines how Word inserts pictures relative to the text in your document. You can insert images inline with text, allow images to move with text, or wrap text around, in front of, or behind an image.

Use smart paragraph selection    Selects the paragraph mark when you select a whole paragraph. If you include the paragraph mark when you cut and paste a paragraph, you don't leave a blank paragraph, and your formatting automatically stays with the paragraph.

Use CTRL + Click to follow hyperlink    Specifies that to follow a hyperlink, you press CTRL when clicking the link.

When selecting, automatically select entire word    Selects an entire word and the following space when you select part of a word.

Prompt to update style    Specifies that Word prompts you when you directly modify text that contains a style and then select the same style again. When prompted, you can either update the style based on recent changes or reapply the formatting of the style.

Keep track of formatting    Allows Word to keep track of your formatting as you type. This enables you to easily apply the same formatting elsewhere.

Mark formatting inconsistencies    Marks formatting with a wavy blue underline when it is similar to, but not exactly the same as, other formatting in your documents. To use this option, you must also select Keep track of formatting.

Auto-Keyboard switching    Changes the keyboard language and font based on the language of the text where the insertion point is placed. If you clear this option, only the font is changed.

Enforce accented uppercase in French    Allows Word to add or suggest accent marks for uppercase letters in text formatted as French. For some variants of French, such as French Canadian, it is not necessary to use this option as those dictionaries always use the accented uppercase form.

Cut and paste options

Show Paste Options buttons    Places the Paste Options button, which allows you to format pasted text, at the bottom corner of the text after you paste it.

Smart cut and paste    Enables Word to automatically adjust formatting as you paste text. After you select this check box, you can click Settings to set options for pasting.

Settings    Click to open the Settings dialog box. Use this dialog box to control spacing and formatting when merging, cutting, and pasting text.

Click and type

Enable click and type    Allows you insert text, graphics, tables, or other items in a blank area of a document by double-clicking in a blank area. Click and Type automatically applies the paragraph formatting and alignment necessary to position the item where you double-clicked. This feature is available only in print layout view and Web layout view.

Default paragraph style    Specifies the style applied to text when you select the Enable click and type option.

IME options

IME Control Active    Starts or stops an Input Method Editor (IME). This check box appears only after you configure Word to use an IME. You use an IME to create documents in East Asian languages.

IME TrueInline    Provides a natural language interface on IME-enabled computers.

Undetermined String Colors    Click to open the Microsoft IME advanced settings dialog box. Use this dialog box to set or change options for the keyboard, text colors, and Romaji-Kana character conversion. Undetermined String Colors is available only if you select the IME TrueInline option.

IME Settings    Click to open the Properties for IME Name dialog box. Use this dialog box to set or change the text, keyboard, character conversion, and other options for the active IME.

Change print options (Print tab)

Printing options

Draft output    Prints the document with minimal formatting, which may speed the printing process. Some printers do not support this function.

Update fields    Updates all the fields in a document before you print it.

Update links    Updates all linked information in a document before you print it.

Allow A4/Letter paper resizing    Automatically adjusts documents to fit your locale's standard paper size. Some locales use A4 as their standard paper size, and some use Letter as their standard paper size. This option affects printouts only; it does not affect formatting.

Background printing    Prints documents in the background, allowing you to continue to work while you print. This option uses more available memory. If printing becomes unacceptably slow, clear this option.

Print PostScript over text    Allows you to print PostScript code when you convert a Word for the Macintosh document. This option takes effect only when the converted document contains PRINT fields.

Reverse print order    Prints pages in reverse order, beginning with the last page in your document. Do not use this option when printing envelopes.

Include with document

Document properties    Prints the document's summary information on a separate page after printing the document. Word stores summary information on the Summary tab (File menu, Properties command).

Field codes    Prints field codes instead of field results — for example, { TIME @\"MMMM, d, YYYY" } instead of February 4, 2004.

XML tags    Prints the XML tags applied to an XML document. You must have a schema attached to the document, and you must apply elements provided by the attached schema. The tags appear in the printed document.

 Note   XML features, except for saving documents as XML with the Word XML schema, are available only in Microsoft Office Professional Edition 2003 and stand-alone Microsoft Office Word 2003.

Hidden text    Prints all text that has been formatted as hidden. Word does not print the dotted underline that appears under the hidden text on the screen.

Drawing objects    Prints all drawing objects. If you clear this check box, Word prints a blank box in place of each drawing object.

Background colors and images    Prints all background colors and images. Clearing this check box may speed your printing process.

Options for current document only

Print data only for forms    Prints the data entered into an online form without printing the form.

Default tray    Specifies the printer tray used by default when you print form data.

Options for Duplex Printing

Front of the sheet    Sets the order of pages on the front of each sheet. Select this option to print page 1 on the bottom of each sheet. Clear this option to print page 1 on the top.

Back of the sheet    Sets the order of pages on the back of each sheet. Select this option to print page 2 on top. Clear the option to print page 2 on the bottom.

Change options such as Prompt to save Normal template (Save tab)

Save options

Always create backup copy    Creates a backup copy of a document each time you save the document. Each backup copy replaces the previous backup copy. Word applies the .wbk filename extension to all backup copies, and it saves them in the same folder as your original document. When you select this option, Word disables the Allow fast saves check box, because Word can create backup copies only when it performs a full save.

Allow fast saves    Speeds up saving by recording only the changes in a document. When you finish working on a document, clear this option and save the complete file with a full save. A full save may decrease the file size of your document.

Allow background saves    Saves documents in the background while you work. A pulsing disk icon appears in the status bar when Word performs a background save.

Embed TrueType fonts    Stores TrueType fonts with the document. Others who open and work with the document can view and use those fonts, even if the fonts aren't installed on their computers.

Embed characters in use only    Embeds only the TrueType fonts that you actually use in a document. If you use 32 or fewer characters of a font, Word embeds only those characters. This option is available only when you select the Embed TrueType fonts option.

Do not embed common system fonts    Embeds TrueType fonts only if they are not already installed on your computer. This option is available only when you select the Embed TrueType fonts option.

Prompt for document properties    Opens the Properties dialog box (File menu) when you save a document for the first time. You can use this dialog box to enter document properties such as title, subject, and author.

Prompt to save Normal template    Displays a message each time you quit Word that asks if you want to save any changes made to the default template. If you clear this option, Word automatically saves changes without prompting you.

Save data only for forms    Saves the data entered into an online form as a single, tab-delimited text file in plain text format. You can then import the contents of that file into a database for analysis.

Embed linguistic data    Saves linguistic data, such as speech and handwritten text.

Make local copy of files stored on network or removable drives    Temporarily stores a local copy of a file that you store on a network or removable drive. When you save the local copy, Word saves your changes to the original copy. If the original file is not available, Word prompts you to save the file in another location to avoid data loss.

Save AutoRecover info every    Automatically creates a document-recovery file at the interval you specify in the minutes box. Enter a number from 1 to 120 in the box. If your computer stops responding or loses power unexpectedly, Word opens the AutoRecover file the next time you start Word. The AutoRecover file may contain unsaved information that you would have otherwise lost. Remember that AutoRecover does not replace the Save command. You must save your document when you finish working on it.

Embed smart tags    Saves smart tags as part of your document.

Save smart tags as XML properties on Web pages    Saves all of the smart tags in a document to a single Hypertext Markup Language (HTML) file.

Default format

Save Word files as    Specifies the default file format that Word uses each time you save a document.

Disable features introduced after    Turns off features introduced in recent versions of Word. In the list, specify a version of Word. Select this option when you need to use an older version of Word to open a file created with the current version of Word. If the document contains features that the older version of Word can convert, Word displays a list of those features and enables you to use them in the older version.

Change sharing and security options such as setting a file password (Security tab)

File encryption options for this document

Password to open    Sets a password for the active document. Passwords can contain any combination of letters, numerals, spaces, and symbols, and can be up to 15 characters long. If you need a longer password, click Advanced.

Advanced    Click to open the Encryption Type dialog box. You can select an encryption type that makes your document more secure, and you can create passwords longer than 15 characters.

File sharing options for this document

Password to modify    Sets a password. Passwords can contain any combination of letters, numerals, spaces, and symbols and can be up to 15 characters long. If you use an advanced encryption option when creating a password to open the document, you can also create longer passwords here.

Read-only recommended    Displays a recommendation when others open the document that they open it as read-only. If someone opens the document as read-only and changes it, it must be saved with a different name. You can select the Read-only recommended check box without setting any passwords.

Digital Signatures    Click to open the Digital Signature dialog box.

Protect Document    Click to open the Protect Document task pane. Use this task pane to restrict formatting or content changes in the active document.

Privacy options

Remove personal information from this file on save    Helps you to avoid unintentionally distributing hidden information, such as the document's author or the names associated with comments or tracked changes.

Warn before printing, saving, or sending a file that contains tracked changes or comments    Prompts you to review tracked changes or comments before saving or distributing a document. Do this to minimize your risk of accidentally sharing private information.

Store random numbers to improve merge accuracy    Instructs Word to use randomly generated numbers to help keep track of related documents for comparing and merging. Although these numbers are hidden, they could potentially be used to demonstrate that two documents are related. If you choose not to store these numbers, the results of merged documents will be less than optimal.

Make hidden markup visible when opening or saving    Displays all comments, annotations, deletions, and other types of revisions. If you use the Show menu on the Reviewing toolbar to hide some or all of your revisions, and you select this option, your revisions will appear when you or another user opens the file. This option does not affect text formatted as hidden.

Macro security

Macro Security    Click to open the Security dialog box. Use this dialog box to set or change the options for macro security.

Change Asian language character and spacing options (Asian Typography tab)


Latin text only    Adds kerning to Latin text.

Latin text and punctuation    Adds kerning to Latin text and punctuation.

Character spacing control

Do not compress    Prevents Word from compressing the spacing between characters.

Compress only punctuation    Compresses only punctuation within text.

Compress punctuation and Japanese kana    Compresses characters and punctuation.

First and last characters

Standard    Specifies the use of standard characters for starting and ending lines of text.

Strict    Specifies the use of strict character guidelines for starting and ending lines of text.

Custom    Click to enter custom entries in the Cannot start line and Cannot end line boxes.

Show settings for    Specifies the language for which you want to set line starting and ending options.

Cannot start line    Displays the characters that are restricted from starting a line.

Cannot end line    Displays the characters that are restricted from ending a line.

No customization for line-breaking characters    Confirms your settings for first and last characters.

Set as default for new documents    Applies your settings to all new documents.

Change locations for saving files (File Locations tab)

File types    Lists the default storage location for documents, templates, and other items you create and use in Word. Click the item you want to change, and then click Modify to set a new default location.

Security tip

The default locations for templates and the Startup folder are treated as trusted locations. If you change the location, be sure that the new folder is a secure location.

Modify    Click to change the default storage location and search path of the item you select.

Change Japanese language options (Japanese Find tab)

Treat as equal

Match case    Searches without distinguishing between uppercase and lowercase letters when conducting a nonspecific search. For example, "WORD" and "word" are treated as the same word.

Match full/half width form    Searches without distinguishing between full-width and half-width characters when conducting a nonspecific search. For example, "W o r d" and "Word" are treated as identical for searching purposes.

Match hiragana/katakana    Searches without distinguishing between Hiragana and Katakana characters when conducting a nonspecific search.

Match contractions (yo-on sokuon)    Searches without distinguishing between characters with diphthongs and double consonants and plain characters.

Match minus/dash/cho-on    Searches without distinguishing between minus signs (-), dashes (Dash ), and long vowel sounds ( ).

Match 'repeat character' marks    Searches without distinguishing between repeat character marks (Repeat Repeat Repeat Repeat Repeat ).

Match variant form kanji (itaji)    Searches without distinguishing between standard and nonstandard ideography.

Match old kana forms    Searches without distinguishing between new and old kana.

Match cho-on used for vowels    Searches without distinguishing between characters with long vowel sounds and plain characters.

Match di/zi, du/zu    Searches without distinguishing between "di " and "zi " or "du " and "zu ".

Match ba/va, ha/fa    Searches without distinguishing between " " and "vua vua " or "ha " and "fua vua ".

Match tsi/thi/chi, dhi/zi    Searches without distinguishing between "tsui tsui ", "tei tsui ", and " " or "dei tsui " and "zi ".

Match hyu/iyu, byu/vyu    Searches without distinguishing between "heyu heyu " and "fua heyu " or "beyu heyu " and "vua heyu ".

Match se/she/, ze/je    Searches without distinguishing between "se " and "shie " or "ze " and "zi ".

Match ia/iya (piano/piyano)    Searches without distinguishing between "a " and "ya " following -row and -row characters.

Match ki/ku (tekisuto/tekusuto)    Searches without distinguishing between "ki " and "ku " before sa -row characters.


Punctuation characters    Searches without distinguishing between punctuation characters.

Whitespace characters    Searches without distinguishing between characters used as blank spaces, such as full-width spaces, half-width spaces, and tabs.

Change options such as showing diacritics (Complex Scripts tab)


Diacritics    Shows diacritics.

Different color for diacritics    Sets a color for display of all diacritics, regardless of the color of the diacritics in the original document. In the list, select a color.

Control characters    Shows bidirectional control characters.

Cursor control

Movement    Specifies Logical or Visual cursor movement.

  • Logical    Sets insertion point movement to progress within bidirectional text according to the direction of the text encountered. For example, when using the arrow keys to move through Arabic and then English text in the same sentence, the arrow key moves from right to left through the Arabic text and then starts at the leftmost character in the English word and progresses from left to right.
  • Visual    Sets insertion point movement to progress within bidirectional text by moving to the next visually adjacent character. For example, when using the arrow keys to move from right to left through Arabic and then English text in the same sentence, the arrow key moves from right to left regardless of the direction of the text.

Visual selection    Specifies cursor movement.

  • Block    Wraps text from line to line as you select downward, with all selected lines being the same width.
  • Continuous    Wraps text from line to line as you select downward and lets you vary the width of the final line of the block.


Document view    Specify the text direction for new documents.

  • Right-to-left    Sets documents to display with a right-to-left direction. For example, paragraphs start on the right side of a document with text flowing to the left.
  • Left-to-right    Sets documents to display with a left-to-right direction. For example, paragraphs start on the left side of a document with text flowing to the right.

Add control characters in Cut and Copy    Retains bidirectional control characters in text that you place on the Office Clipboard.

Add double quote for Hebrew alphabet numbering    Adds double quotation marks (") to numbering.

Numeral    Determines how numerals will appear in documents. Select an item from the list. Arabic displays numerals in a format familiar to speakers of English and other European languages; Hebrew and Hindi display numerals in a format familiar to speakers of Hebrew, Arabic, and Hindi; Context displays numerals according to the language of the surrounding text; System displays numerals according to the regional settings in Control Panel.

Month names    Sets how Western (Gregorian) month names appear in Arabic text. Select an item from the list.

Change spelling and grammar checking options (Spelling & Grammar tab)


Check spelling as you type    Checks spelling and marks errors automatically as you type.

Hide spelling errors in this document    Hides the wavy red lines under possible spelling errors in your document. If you clear this option, Word displays the red underlines but does not print them. To see a list of suggested corrections, right-click an underline.

Always suggest corrections    Automatically displays a list of suggested spellings during a spelling check. This option does not affect background spelling checks.

Suggest from main dictionary only    Suggests correct spelling from the main dictionary but not from any open custom dictionaries. Clear this option if you want Word to suggest correct spellings from all open custom dictionaries and the main dictionary.

Ignore words in UPPERCASE    Ignores words in uppercase letters during a spelling check.

Ignore words with numbers    Ignores words that contain numbers during a spelling check.

Ignore Internet and file addresses    Ignores Internet addresses, file names, and electronic mail names and addresses during a spelling check.

Custom Dictionaries    Click to open the Custom Dictionaries dialog box. Use this dialog box to create, change, and remove custom dictionaries.


Check grammar as you type    Checks grammar and automatically marks errors with a wavy green underline as you type.

Hide grammatical errors in this document    Hides any wavy green underlines in your document. If you clear this option, Word displays the underlines on your screen but does not print them. To see a list of suggested corrections, right-click an underline.

Check grammar with spelling    Checks grammar and spelling during a spelling check. To check spelling only, clear this option. This check box is unavailable if you do not install the grammar checker for the language of the selected text. This check box does not affect background grammar checks.

Show readability statistics    Displays your document's readability statistics after you run the grammar checker. This option does not affect background grammar checks.

Writing style    Specifies the writing style Word uses when checking the active document. In the list, select a writing style. For example, to check a scientific document, click Technical. To create your own writing style, click Custom, and then click Settings.

Settings    Click to open the Grammar Settings dialog box. Use this dialog box to customize the writing style and grammar rules that Word uses when checking grammar. This option remains unavailable if you do not install the grammar checker for the language of the current text selection.

Proofing Tools

Check document    Checks spelling and grammar. Use this option after you change a spelling or grammar setting and when you open a custom or special dictionary. The button label reads Check Document until you run the spelling and grammar checker during the current Word session. After you check spelling and grammar, the button label changes to Recheck Document. When you click Recheck Document, Word also checks all words that you previously chose to ignore.

Change options for revision marks and balloons (Track Changes tab)


Insertions    Sets the format used to mark inserted text.

Deletions    Sets the format used to mark deleted text.

Formatting    Sets the format used to denote formatting changes.

Changed lines    Sets the location of the vertical lines that mark changed paragraphs.

Color    Sets the color applied to insertions, deletions, formatting changes, and changed lines. By default, Word uses a different color for each reviewer. The default setting for all options except Changed lines is By author.

Comments color    Sets the color applied to any comments that you insert in a document.


Use balloons (Print and Web Layout)    Specifies when to display comments and tracked changes in balloons located in the margins of your document. Selecting Never places comments and tracked changes in the text of your document. Select Never to use tracked changes in documents created with Word 2000 and earlier.

Preferred width    Sets the desired balloon width.

Margin    Specifies the margin in which Word displays balloons.

Measure in    Sets the unit of measurement for balloon widths.

Show lines connecting with text    Displays a line connecting each balloon to the location of each change or comment in the document.

Printing (with Balloons)

Paper orientation    Sets the paper orientation when you print a document and its tracked changes or comments. Click Auto to let Word determine the best orientation. Click Preserve to keep the orientation specified in the Page Setup dialog box. Click Force Landscape to allow the most room for your balloons.

Change the name, initials, and mailing address that Word uses (User Information tab)

Name    Type the name you want other users to see. Word uses the name in the Properties dialog box (File menu) in letters and envelopes, to track changes, and to mark comments you insert into a document.

Initials    Type the initials you want other users to see. Word uses the initials for marking comments and for several built-in letter and memo elements.

Mailing address    Type the address you want Word to use as the default return address for envelopes and letters.

Change options such as font substitutions (Compatibility tab)

Font Substitution    Click to open the Font Substitution dialog box. Use this dialog box to ensure that the active document and your computer have the same font. If the document uses fonts that are not on your computer, you can specify a substitute font.

Recommended options for    Changes your display to that of a given word-processing program, such as an older version of Word or a version of WordPerfect. To specify your own options, click Custom.

Options    Lists display options for the active document. The options affect a document's appearance only while you work on it in Word; they do not permanently change a document.

Default    Click to store the settings in the Options list as the new default compatibility options.

Applies to:
Word 2003