Keyboard shortcuts for working with shapes, text boxes, and WordArt

The keyboard shortcuts that are described in this article refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

For keyboard shortcuts for working with SmartArt graphics, see Keyboard shortcuts for SmartArt graphics.

To view additional keyboard shortcuts for each program, see the links in the See Also section.

Which program are you using?


Excel

To do this Press
Move to the end of a Text box. CTRL+END
Move to the beginning of a Text box. CTRL+HOME
Alternate between hiding objects, displaying objects, and displaying placeholders for objects. CTRL+6
Select an object (with text selected inside the object). ESC
Select an object (with an object selected). TAB or SHIFT+TAB until the object you want is selected
Select an object that is under other objects and cycle forward through the stack of objects. TAB after you select the top object
Select an object that is under other objects and cycle backward through the stack of objects. SHIFT+TAB after you select the top object
Open the Selection pane. ALT, H, FD, and then P
Cut selected object. CTRL+X
Copy selected object. CTRL+C
Paste cut or copied object. CTRL+V
Copy formatting only. CTRL+SHIFT+C
Paste formatting only. CTRL+SHIFT+V
Paste special. CTRL+ALT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  1. Press CTRL+SHIFT+C to copy the shape attributes.
  2. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
  3. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.
  2. Press SHIFT+F10 for the shortcut menu.
  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of SmartArt graphic that you want.
  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, and then press N and then press x.
  2. Press CTRL+ENTER to insert the text box.
  3. Type the text that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.
  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.

Select a shape

 Note   If your cursor is within text, press ESC.

Keyboard shortcuts for use in the Selection pane

To do this Press
Open the Selection pane. ALT, H, FD, and then P
Cycle the focus through the different panes. F6
Display the context menu. SHIFT+F10
Move the focus to a single item or group. UP ARROW or DOWN ARROW
Move the focus from an item in a group to its parent group. LEFT ARROW
Move the focus from a group to the first item in that group. RIGHT ARROW
Expand a focused group and all its child groups. * (on numeric keypad only)
Expand a focused group. + (on numeric keypad only)
Collapse a focused group. - (on numeric keypad only)
Move the focus to an item and select it. SHIFT+UP ARROW or SHIFT+DOWN ARROW
Select a focused item. SPACEBAR or ENTER
Cancel selection of a focused item. SHIFT+SPACEBAR or SHIFT+ENTER
Show or hide a focused item. CTRL+SHIFT+S

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Outlook

To do this Press
Select an object (with text selected inside the object). ESC
Select an object (with an object selected). TAB or SHIFT+TAB until the object you want is selected
Cut selected object. CTRL+X
Copy selected object. CTRL+C
Paste cut or copied object. CTRL+V
Copy formatting only. CTRL+SHIFT+C
Paste formatting only. CTRL+SHIFT+V
Paste special. CTRL+ALT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  1. Press CTRL+SHIFT+C to copy the shape attributes.
  2. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
  3. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.
  2. Press SHIFT+F10 for the shortcut menu.
  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert an object

  1. Press ALT, N, and then J.
  2. Do one of the following.
    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    • Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of SmartArt graphic that you want.
  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and then press X.
  2. Press the arrow keys to select the Text box that you want, and then press ENTER.
  3. Type the text that you want.
  4. When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), and then press ESC.

Insert WordArt

  1. Press and release ALT, N, and then W to select WordArt.
  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.
  4. Press TAB, and then press ENTER.

Select a shape

 Note   If your cursor is within text, press ESC.

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PowerPoint

To do this Press
Select an object (with text selected inside the object). ESC
Select an object (with an object selected). TAB or SHIFT+TAB until the object you want is selected
Select text within an object (with an object selected). ENTER
Select all objects. CTRL+A (on the Slides tab)
Select an object that is under other objects and cycle forward through the stack of objects. TAB after you select the top object
Select an object that is under other objects and cycle backward through the stack of objects. SHIFT+TAB after you select the top object
Open the Selection pane. ALT, H, SL, and then P
Cut selected object. CTRL+X
Copy selected object. CTRL+C
Paste cut or copied object. CTRL+V
Copy formatting only. CTRL+SHIFT+C
Paste formatting only. CTRL+SHIFT+V
Paste special. CTRL+ALT+V
Group shapes, pictures, or WordArt. CTRL+G after you select the items that you want to group
Ungroup shapes, pictures, or WordArt. CTRL+SHIFT+G after you select the group that you want to ungroup
Show or hide the grid. SHIFT+F9
Show or hide guides. ALT+F9
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  1. Press CTRL+SHIFT+C to copy the shape attributes.
  2. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
  3. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.
  2. Press SHIFT+F10 for the shortcut menu.
  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of SmartArt graphic that you want.
  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and X.
  2. Press TAB to move to Text Box, located on the Insert tab in the Text group.

If you have turned on East Asian language support on the computer, use the arrow key to use arrow key to select either Horizontal Text Box or Vertical Text Box.

  1. Press CTRL+ENTER.
  2. Type the text that you want.

Insert WordArt

  1. Press and release ALT, then N, then W to select WordArt.
  2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.

Select a shape

 Note   If your cursor is within text, press ESC.

Keyboard shortcuts for use in the Selection pane

To do this Press
Open the Selection pane. ALT, H, SL, and then P
Cycle the focus through the different panes. F6
Display the context menu. SHIFT+F10
Move the focus to a single item or group. UP ARROW or DOWN ARROW
Move the focus from an item in a group to its parent group. LEFT ARROW
Move the focus from a group to the first item in that group. RIGHT ARROW
Expand a focused group and all its child groups. * (on numeric keypad only)
Expand a focused group. + (on numeric keypad only)
Collapse a focused group. - (on numeric keypad only)
Move the focus to an item and select it. SHIFT+UP ARROW or SHIFT+DOWN ARROW
Select a focused item. SPACEBAR or ENTER
Cancel selection of a focused item. SHIFT+SPACEBAR or SHIFT+ENTER
Move a selected item forward. CTRL+SHIFT+F
Move a selected item backward. CTRL+SHIFT+B
Show or hide a focused item. CTRL+SHIFT+S
Rename a focused item. F2
Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. TAB or SHIFT+TAB
Collapse all groups. ALT+SHIFT+1
Expand all groups. ALT+SHIFT+9

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Word

To do this Press
Select an object (with text selected inside the object). ESC
Select an object (with an object selected). TAB or SHIFT+TAB until the object you want is selected
Cut selected object. CTRL+X
Copy selected object. CTRL+C
Paste cut or copied object. CTRL+V
Copy formatting only. CTRL+SHIFT+C
Paste formatting only. CTRL+SHIFT+V
Paste special. CTRL+ALT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y

Copy the attributes of a shape

  1. Select the shape with the attributes that you want to copy.

If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

  1. Press CTRL+SHIFT+C to copy the shape attributes.
  2. Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
  3. Press CTRL+SHIFT+V.

Edit a linked or embedded object

  1. Press SHIFT+TAB to select the object that you want.
  2. Press SHIFT+F10 for the shortcut menu.
  3. Press the DOWN ARROW to select <variable> Object, and then to select Edit.

Insert an object

  1. Press ALT, N, and then J.
  2. Do one of the following.
    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    • Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.

Insert a SmartArt graphic

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of SmartArt graphic that you want.
  3. Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
  4. Press ENTER.

Insert a Text box

  1. Press and release ALT, N, and then press X.
  2. Press the arrow keys to select the Text box that you want, and then press ENTER.
  3. Type the text that you want.
  4. When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), and then press ESC.

Insert WordArt

  1. Press and release ALT, N, and then W to select WordArt.
  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.
  4. Press TAB, and then press ENTER.

Select a shape

 Note   If your cursor is within text, press ESC.

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Applies to:
Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007