Keyboard shortcuts for Microsoft Office Word

The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

 Note   This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText. For more information, click a link in the See Also section.

In this article


Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

Use the keyboard to expand sections

  • To expand all sections of the article, press TAB until Show all is selected, and then press ENTER. Press ENTER again to collapse all sections.
  • To expand just one section of the article, press TAB until that section heading and plus sign are selected, and then press ENTER. Press ENTER again to collapse the section.

Search this article

 Important   Before you start to search, press TAB until Show All is selected, and then press ENTER.

  1. Press CTRL+F.

The Search dialog box opens, with the cursor ready for you to type.

  1. Type the search text in the box.
  2. Press ENTER.

Print this article

To print this topic, press TAB until Show All is selected, press ENTER, and then press CTRL+P.

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Microsoft Office basics

ShowDisplay and use windows

To do this Press
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it. ALT+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. F6
Move to a task pane from another pane in the program window (counterclockwise direction). SHIFT+F6
When more than one window is open, switch to the next window. CTRL+F6
Switch to the previous window. CTRL+SHIFT+F6
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

ShowUse dialog boxes

To do this Press
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F6
Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box. SPACEBAR
Select an option; select or clear a check box. ALT+ the letter underlined in an option
Open a selected drop-down list. ALT+DOWN ARROW
Select an option from a drop-down list. First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Run the selected command. ENTER

ShowUse edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right. LEFT ARROW or RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or unselect one character to the left. SHIFT+LEFT ARROW
Select or unselect one character to the right. SHIFT+RIGHT ARROW
Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END

ShowUse the Open and Save As dialog boxes

To do this Press
Display the Open dialog box. CTRL+F12 or CTRL+O
Display the Save As dialog box. F12
Go to the previous folder. Button image ALT+1
Up One Level Button image button: Open the folder one level above the open folder. ALT+2
Delete Button image button: Delete the selected folder or file. DELETE
Create New Folder Button image button: Create a new folder. ALT+4
Views Button image button: Switch among available folder views. ALT+5
Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10
Move between options or areas in the dialog box. TAB
Open the Look in list. F4 or ALT+I
Update the file list. F5

ShowUndo and redo actions

To do this Press
Cancel an action. ESC
Undo an action. CTRL+Z
Redo or repeat an action. CTRL+Y

ShowAccess and use task panes and galleries

To do this Press
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) F6
When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB
Display the full set of commands on the task pane menu. CTRL+SPACEBAR
Perform the action assigned to the selected button. SPACEBAR or ENTER
Open a drop-down menu for the selected gallery item. SHIFT+F10
Select the first or last item in a gallery. HOME or END
Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN

Close a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press ENTER.

Move a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Move, and then press ENTER.
  4. Use the arrow keys to move the task pane, and then press ENTER.

Resize a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Size, and then press ENTER.
  4. Use the arrow keys to resize the task pane, and then press ENTER.

ShowAccess and use smart tags

To do this Press
Display the shortcut menu for the selected item. SHIFT+F10
Display the menu or message for a smart tag or for the AutoCorrect Options buttonButton image or the Paste options buttonButton image. If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F10
Select the next item on a smart tag menu. DOWN ARROW
Select the previous item on a smart tag menu. UP ARROW
Perform the action for the selected item on a smart tag menu. ENTER
Close the smart tag menu or message. ESC

Tips

  • You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
  • If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007:
    1. Press ALT+F to open the menu under the Microsoft Office Button Button image, and then press I to open Program Options.
    2. Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Program .
    3. Press ALT+S twice to move to the Provide feedback with sound check box, which is under General, and then press SPACEBAR.
    4. Press TAB repeatedly to select OK, and then press ENTER.

 Note   When you select or clear this check box, the setting affects all Office programs that support sound.

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Navigating the Office Fluent Ribbon

ShowAccess any command with a few keystrokes

 Note   The Ribbon is a component of the Microsoft Office Fluent user interface.

Access keys provide a way to quickly use a command by pressing a few keys, no matter where you are in the program. Every command in Office Word 2007 can be accessed by using an access key. You can get to most commands by using two to five keystrokes. To use an access key:

  1. Press ALT.

The KeyTips are displayed over each feature that is available in the current view.

Ribbon with KeyTips displayed

The above image was excerpted from Training on Microsoft Office Online.

  1. Press the letter shown in the KeyTip over the feature that you want to use.
  2. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press I, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
  3. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

 Note   To cancel the action that you are taking and hide the KeyTips, press ALT.

ShowChange the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Fluent Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this Press
Select the active tab of the Ribbon and activate the access keys. ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.
Move to another tab of the Ribbon. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW
Hide or show the Ribbon. CTRL+F1
Display the shortcut menu for the selected command. SHIFT+F10

Move the focus to select each of the following areas of the window:

  • Active tab of the Ribbon
  • Any open task panes
  • Status bar at the bottom of the window
  • Your document
F6
Move the focus to each command on the Ribbon, forward or backward, respectively. TAB or SHIFT+TAB
Move down, up, left, or right, respectively, among the items on the Ribbon. DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
Activate the selected command or control on the Ribbon. SPACEBAR or ENTER
Open the selected menu or gallery on the Ribbon. SPACEBAR or ENTER
Activate a command or control on the Ribbon so you can modify a value. ENTER
Finish modifying a value in a control on the Ribbon, and move focus back to the document. ENTER
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) F1

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Quick reference for Microsoft Office Word

ShowCommon tasks in Microsoft Office Word

To do this Press
Create a nonbreaking space. CTRL+SHIFT+SPACEBAR
Create a nonbreaking hyphen. CTRL+HYPHEN
Make letters bold. CTRL+B
Make letters italic. CTRL+I
Make letters underline. CTRL+U
Decrease font size one value. CTRL+SHIFT+<
Increase font size one value. CTRL+SHIFT+>
Decrease font size 1 point. CTRL+[
Increase font size 1 point. CTRL+]
Remove paragraph or character formatting. CTRL+SPACEBAR
Copy the selected text or object. CTRL+C
Cut the selected text or object. CTRL+X
Paste text or an object. CTRL+V
Paste special CTRL+ALT+V
Paste formatting only CTRL+SHIFT+V
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Open the Word Count dialog box. CTRL+SHIFT+G

Working with documents and Web pages

ShowCreate, view, and save documents

To do this Press
Create a new document of the same type as the current or most recent document. CTRL+N
Open a document. CTRL+O
Close a document. CTRL+W
Split the document window. ALT+CTRL+S
Remove the document window split. ALT+SHIFT+C
Save a document. CTRL+S

ShowFind, replace, and browse through text

To do this Press
Find text, formatting, and special items. CTRL+F
Repeat find (after closing Find and Replace window). ALT+CTRL+Y
Replace text, specific formatting, and special items. CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location. CTRL+G
Switch between the last four places that you have edited. ALT+CTRL+Z
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. ALT+CTRL+HOME
Move to the previous edit location. CTRL+PAGE UP
Move to the next edit location. CTRL+PAGE DOWN

ShowSwitch to another view

To do this Press
Switch to Print Layout view. ALT+CTRL+P
Switch to Outline view. ALT+CTRL+O
Switch to Draft view. ALT+CTRL+N

ShowOutline view

To do this Press
Promote a paragraph. ALT+SHIFT+LEFT ARROW
Demote a paragraph. ALT+SHIFT+RIGHT ARROW
Demote to body text. CTRL+SHIFT+N
Move selected paragraphs up. ALT+SHIFT+UP ARROW
Move selected paragraphs down. ALT+SHIFT+DOWN ARROW
Expand text under a heading. ALT+SHIFT+PLUS SIGN
Collapse text under a heading. ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings. ALT+SHIFT+A
Hide or display character formatting. The slash (/) key on the numeric keypad
Show the first line of body text or all body text. ALT+SHIFT+L
Show all headings with the Heading 1 style. ALT+SHIFT+1
Show all headings up to Heading n. ALT+SHIFT+n
Insert a tab character. CTRL+TAB

ShowPrint and preview documents

To do this Press
Print a document. CTRL+P
Switch in or out of print preview. ALT+CTRL+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out. CTRL+HOME
Move to the last preview page when zoomed out. CTRL+END

ShowReview documents

To do this Press
Insert a comment. ALT+CTRL+M
Turn change tracking on or off. CTRL+SHIFT+E
Close the Reviewing Pane if it is open. ALT+SHIFT+C

ShowFull Screen Reading view

 Note   Some screen readers may not be compatible with Full Screen Reading view.

To do this Press
Go to beginning of document. HOME
Go to end of document. END
Go to page n. n, ENTER
Exit reading layout view. ESC

ShowReferences, footnotes, and endnotes

To do this Press
Mark a table of contents entry. ALT+SHIFT+O
Mark a table of authorities entry (citation). ALT+SHIFT+I
Mark an index entry. ALT+SHIFT+X
Insert a footnote. ALT+CTRL+F
Insert an endnote. ALT+CTRL+D

ShowWork with Web pages

To do this Press
Insert a hyperlink. CTRL+K
Go back one page. ALT+LEFT ARROW
Go forward one page. ALT+RIGHT ARROW
Refresh. F9

Edit and move text and graphics

ShowDelete text and graphics

To do this Press
Delete one character to the left. BACKSPACE
Delete one word to the left. CTRL+BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Cut selected text to the Office Clipboard. CTRL+X
Undo the last action. CTRL+Z
Cut to the Spike. CTRL+F3

ShowCopy and move text and graphics

To do this Press
Open the Office Clipboard Press ALT+H to move to the Home tab, and then press F,O.
Copy selected text or graphics to the Office Clipboard. CTRL+C
Cut selected text or graphics to the Office Clipboard. CTRL+X
Paste the most recent addition to the Office Clipboard. CTRL+V
Move text or graphics once. F2 (then move the cursor and press ENTER)
Copy text or graphics once. SHIFT+F2 (then move the cursor and press ENTER)
When text or an object is selected, open the Create New Building Block dialog box. ALT+F3
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. SHIFT+F10
Cut to the Spike. CTRL+F3
Paste the Spike contents. CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document. ALT+SHIFT+R

ShowInsert special characters

To insert this Press
A field CTRL+F9
A line break SHIFT+ENTER
A page break CTRL+ENTER
A column break CTRL+SHIFT+ENTER
An em dash ALT+CTRL+MINUS SIGN
An en dash CTRL+MINUS SIGN
An optional hyphen CTRL+HYPHEN
A nonbreaking hyphen CTRL+SHIFT+HYPHEN
A nonbreaking space CTRL+SHIFT+SPACEBAR
The copyright symbol ALT+CTRL+C
The registered trademark symbol ALT+CTRL+R
The trademark symbol ALT+CTRL+T
An ellipsis ALT+CTRL+PERIOD
A single opening quotation mark CTRL+`(single quotation mark), `(single quotation mark)
A single closing quotation mark CTRL+' (single quotation mark), ' (single quotation mark)
Double opening quotation marks CTRL+` (single quotation mark), SHIFT+' (single quotation mark)
Double closing quotation marks CTRL+' (single quotation mark), SHIFT+' (single quotation mark)
An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

ShowInsert characters by using character codes

To do this Press
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol ), type 20AC, and then hold down ALT and press X. The character code, ALT+X
Find out the Unicode character code for the selected character ALT+X
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. ALT+the character code (on the numeric keypad)

ShowSelect text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

ShowExtend a selection

To do this Press
Turn extend mode on. F8
Select the nearest character. F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection. F8 (press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection. SHIFT+F8
Turn extend mode off. ESC
Extend a selection one character to the right. SHIFT+RIGHT ARROW
Extend a selection one character to the left. SHIFT+LEFT ARROW
Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW
Extend a selection to the beginning of a word. CTRL+SHIFT+LEFT ARROW
Extend a selection to the end of a line. SHIFT+END
Extend a selection to the beginning of a line. SHIFT+HOME
Extend a selection one line down. SHIFT+DOWN ARROW
Extend a selection one line up. SHIFT+UP ARROW
Extend a selection to the end of a paragraph. CTRL+SHIFT+DOWN ARROW
Extend a selection to the beginning of a paragraph. CTRL+SHIFT+UP ARROW
Extend a selection one screen down. SHIFT+PAGE DOWN
Extend a selection one screen up. SHIFT+PAGE UP
Extend a selection to the beginning of a document. CTRL+SHIFT+HOME
Extend a selection to the end of a document. CTRL+SHIFT+END
Extend a selection to the end of a window. ALT+CTRL+SHIFT+PAGE DOWN
Extend a selection to include the entire document. CTRL+A
Select a vertical block of text. CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection to a specific location in a document. F8+arrow keys; press ESC to cancel selection mode

ShowSelect text and graphics in a table

To do this Press
Select the next cell's contents. TAB
Select the preceding cell's contents. SHIFT+TAB
Extend a selection to adjacent cells. Hold down SHIFT and press an arrow key repeatedly
Select a column.

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:

  • Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom.
  • Press SHIFT+ALT+PAGE UP to select the column from bottom to top.
Extend a selection (or block). CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
Select an entire table. ALT+5 on the numeric keypad (with NUM LOCK off)

ShowMove through your document

To move Press
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
One paragraph up CTRL+UP ARROW
One paragraph down CTRL+DOWN ARROW
One cell to the left (in a table) SHIFT+TAB
One cell to the right (in a table) TAB
Up one line UP ARROW
Down one line DOWN ARROW
To the end of a line END
To the beginning of a line HOME
To the top of the window ALT+CTRL+PAGE UP
To the end of the window ALT+CTRL+PAGE DOWN
Up one screen (scrolling) PAGE UP
Down one screen (scrolling) PAGE DOWN
To the top of the next page CTRL+PAGE DOWN
To the top of the previous page CTRL+PAGE UP
To the end of a document CTRL+END
To the beginning of a document CTRL+HOME
To a previous revision SHIFT+F5
After opening a document, to the location you were working in when the document was last closed SHIFT+F5

ShowMove around in a table

To move Press
To the next cell in a row TAB
To the previous cell in a row SHIFT+TAB
To the first cell in a row ALT+HOME
To the last cell in a row ALT+END
To the first cell in a column ALT+PAGE UP
To the last cell in a column ALT+PAGE DOWN
To the previous row UP ARROW
To the next row DOWN ARROW
One row up ALT+SHIFT+UP ARROW
One row down ALT+SHIFT+DOWN ARROW

ShowInsert paragraphs and tab characters in a table

To insert Press
New paragraphs in a cell ENTER
Tab characters in a cell CTRL+TAB

ShowUse overtype mode

To change the overtype settings so that you can access overtype mode by pressing INSERT, do the following:

  1. Press ALT+F to open the menu under the Microsoft Office Button Button image, and then press I to open Word Options.
  2. Press A to select ADVANCED, and then press TAB.
  3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
  4. Press SPACEBAR to select the check box, and then press ENTER.

To turn overtype mode on or off, press INSERT.

Character and paragraph formatting

ShowCopy formatting

To do this Press
Copy formatting from text. CTRL+SHIFT+C
Apply copied formatting to text. CTRL+SHIFT+V

ShowChange or resize the font

 Note   The following keyboard shortcuts do not work in Full Screen Reading mode.

To do this Press
Open the Font dialog box to change the font. CTRL+SHIFT+F
Increase the font size. CTRL+SHIFT+>
Decrease the font size. CTRL+SHIFT+<
Increase the font size by 1 point. CTRL+]
Decrease the font size by 1 point. CTRL+[

ShowApply character formats

To do this Press
Open the Font dialog box to change the formatting of characters. CTRL+D
Change the case of letters. SHIFT+F3
Format all letters as capitals. CTRL+SHIFT+A
Apply bold formatting. CTRL+B
Apply an underline. CTRL+U
Underline words but not spaces. CTRL+SHIFT+W
Double-underline text. CTRL+SHIFT+D
Apply hidden text formatting. CTRL+SHIFT+H
Apply italic formatting. CTRL+I
Format letters as small capitals. CTRL+SHIFT+K
Apply subscript formatting (automatic spacing). CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing). CTRL+SHIFT+PLUS SIGN
Remove manual character formatting. CTRL+SPACEBAR
Change the selection to the Symbol font. CTRL+SHIFT+Q

ShowView and copy text formats

To do this Press
Display nonprinting characters. CTRL+SHIFT+* (asterisk on numeric keypad does not work)
Review text formatting. SHIFT+F1 (then click the text with the formatting you want to review)
Copy formats. CTRL+SHIFT+C
Paste formats. CTRL+SHIFT+V

ShowSet the line spacing

To do this Press
Single-space lines. CTRL+1
Double-space lines. CTRL+2
Set 1.5-line spacing. CTRL+5
Add or remove one line space preceding a paragraph. CTRL+0 (zero)

ShowAlign paragraphs

To do this Press
Switch a paragraph between centered and left-aligned. CTRL+E
Switch a paragraph between justified and left-aligned. CTRL+J
Switch a paragraph between right-aligned and left-aligned. CTRL+R
Left align a paragraph. CTRL+L
Indent a paragraph from the left. CTRL+M
Remove a paragraph indent from the left. CTRL+SHIFT+M
Create a hanging indent. CTRL+T
Reduce a hanging indent. CTRL+SHIFT+T
Remove paragraph formatting. CTRL+Q

ShowApply paragraph styles

To do this Press
Open Apply Styles task pane. CTRL+SHIFT+S
Open Styles task pane. ALT+CTRL+SHIFT+S
Start AutoFormat. ALT+CTRL+K
Apply the Normal style. CTRL+SHIFT+N
Apply the Heading 1 style. ALT+CTRL+1
Apply the Heading 2 style. ALT+CTRL+2
Apply the Heading 3 style. ALT+CTRL+3

Close the Styles task pane

  1. If the Styles task pane is not selected, press F6 to select it.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press ENTER.

Insert and edit objects

ShowInsert an object

  1. Press ALT, N, J, and then J to open the Object dialog box.
  2. Do one of the following.
    • Press DOWN ARROW to select an object type, and then press ENTER to create an object.
    • Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.

ShowEdit an object

  1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
  2. Press SHIFT+F10.
  3. Press the TAB key to get to Object name Object, press ENTER, and then press ENTER again.

ShowInsert SmartArt graphics

  1. Press and release ALT, N, and then M to select SmartArt.
  2. Press the arrow keys to select the type of graphic that you want.
  3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
  4. Press ENTER.

ShowInsert WordArt

  1. Press and release ALT, N, and then W to select WordArt.
  2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
  3. Type the text that you want.
  4. Press TAB, and then press ENTER.

Mail merge and fields

ShowPerform a mail merge

 Note   You must be on the Mailings tab to use these keyboard shortcuts.

To do this Press
Preview a mail merge. ALT+SHIFT+K
Merge a document. ALT+SHIFT+N
Print the merged document. ALT+SHIFT+M
Edit a mail-merge data document. ALT+SHIFT+E
Insert a merge field. ALT+SHIFT+F

ShowWork with fields

To do this Press
Insert a DATE field. ALT+SHIFT+D
Insert a LISTNUM field. ALT+CTRL+L
Insert a PAGE field. ALT+SHIFT+P
Insert a TIME field. ALT+SHIFT+T
Insert an empty field. CTRL+F9
Update linked information in a Microsoft Office Word source document. CTRL+SHIFT+F7
Update selected fields. F9
Unlink a field. CTRL+SHIFT+F9
Switch between a selected field code and its result. SHIFT+F9
Switch between all field codes and their results. ALT+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9
Go to the next field. F11
Go to the previous field. SHIFT+F11
Lock a field. CTRL+F11
Unlock a field. CTRL+SHIFT+F11

Language bar

ShowHandwriting recognition

To do this Press
Switch between languages or keyboard layouts. Left ALT+SHIFT
Display a list of correction alternatives. Windows logo key +C
Turn handwriting on or off. Windows logo key +H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. ALT+~
Turn Korean IME on 101 keyboard on or off. Right ALT
Turn Chinese IME on 101 keyboard on or off. CTRL+SPACEBAR

Tips

  • You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
  • The Windows logo key Windows logo key is available on the bottom row of keys on most keyboards.

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Function key reference

ShowFunction keys

To do this Press
Get Help or visit Microsoft Office Online. F1
Move text or graphics. F2
Repeat the last action. F4
Choose the Go To command (Home tab). F5
Go to the next pane or frame. F6
Choose the Spelling command (Review tab). F7
Extend a selection. F8
Update the selected fields. F9
Show KeyTips. F10
Go to the next field. F11
Choose the Save As command (Microsoft Office Button Button image ). F12

ShowSHIFT+Function key

To do this Press
Start context-sensitive Help or reveal formatting. SHIFT+F1
Copy text. SHIFT+F2
Change the case of letters. SHIFT+F3
Repeat a Find or Go To action. SHIFT+F4
Move to the last change. SHIFT+F5
Go to the previous pane or frame (after pressing F6). SHIFT+F6
Choose the Thesaurus command (Review tab, Proofing group). SHIFT+F7
Shrink a selection. SHIFT+F8
Switch between a field code and its result. SHIFT+F9
Display a shortcut menu. SHIFT+F10
Go to the previous field. SHIFT+F11
Choose the Save command (Microsoft Office Button Button image ). SHIFT+F12

ShowCTRL+Function key

To do this Press
Choose the Print Preview command (Microsoft Office Button Button image ). CTRL+F2
Cut to the Spike. CTRL+F3
Close the window. CTRL+F4
Go to the next window. CTRL+F6
Insert an empty field. CTRL+F9
Maximize the document window. CTRL+F10
Lock a field. CTRL+F11
Choose the Open command (Microsoft Office Button Button image ). CTRL+F12

ShowCTRL+SHIFT+Function key

To do this Press
Insert the contents of the Spike. CTRL+SHIFT+F3
Edit a bookmark. CTRL+SHIFT+F5
Go to the previous window. CTRL+SHIFT+F6
Update linked information in an Office Word 2007 source document. CTRL+SHIFT+F7
Extend a selection or block. CTRL+SHIFT+F8, and then press an arrow key
Unlink a field. CTRL+SHIFT+F9
Unlock a field. CTRL+SHIFT+F11
Choose the Print command (Microsoft Office Button Button image ). CTRL+SHIFT+F12

ShowALT+Function key

To do this Press
Go to the next field. ALT+F1
Create a new Building Block. ALT+F3
Exit Office Word 2007. ALT+F4
Restore the program window size. ALT+F5
Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F6
Find the next misspelling or grammatical error. ALT+F7
Run a macro. ALT+F8
Switch between all field codes and their results. ALT+F9
Maximize the program window. ALT+F10
Display Microsoft Visual Basic code. ALT+F11

ShowALT+SHIFT+Function key

To do this Press
Go to the previous field. ALT+SHIFT+F1
Choose the Save command (Microsoft Office Button Button image ). ALT+SHIFT+F2
Display the Research task pane. ALT+SHIFT+F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9
Display a menu or message for a smart tag. ALT+SHIFT+F10

ShowCTRL+ALT+Function key

To do this Press
Display Microsoft System Information. CTRL+ALT+F1
Choose the Open command (Microsoft Office Button Button image ). CTRL+ALT+F2

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Applies to:
Word 2007