Introducing Microsoft Office Word 2003

Microsoft® Office Word 2003 is the word processing program that makes documents easier to create, share, and read. The review and markup features have been enhanced to address the many ways that you can track changes and manage comments. Word 2003 also supports Extensible Markup Language (XML) as a file format and serves as a fully functional XML editor. Additionally, you can save and open XML files to integrate with key business data in your organization.

Extending documents


Support for XML documents     Save documents in XML format to make the content of your documents available for automated data-mining and repurposing processes. You can now identify and extract specific pieces of business data from ordinary business documents. For example, an invoice that contains the name and address of a customer or a report that contains last quarter's financial results are no longer static documents. The information they contain can be passed to a database or reused elsewhere, outside of the documents.

XML features, except for saving documents as XML with the Word XML schema, are available only in Microsoft Office Professional Edition 2003 or the standalone product of Word 2003.

Bullet Research task pane     The new Research task pane offers a wide variety of reference information and expanded resources if you have an Internet connection. You can conduct research on topics using an encyclopedia, Web search, or by accessing third-party content.
Bullet Person Names Smart Tag menu     Quickly locate contact information such as a person's phone number and complete tasks such as scheduling a meeting using the Person Names Smart Tag menu. The menu is available in Word wherever a person’s name appears.

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Sharing information

Bullet Document Workspaces     Create a Document Workspace to simplify the process of co-writing, editing, and reviewing documents with others in real time. A Document Workspace site is a Microsoft Windows® SharePoint™ Services site that is centered around one or more documents and is typically created when you use e-mail to send a document as a shared attachment.

Enhanced document protection     Fine-tune document protection to control document formatting, content, or both. For example, you can specify that only certain styles are available to use, and those styles cannot be modified. When protecting a document for changes to content, you no longer have to apply the same restriction to everyone and to the entire document. You can selectively allow certain people to edit specified parts of the document.

  • Restrict the formatting of a document to prevent users from applying styles that you don't explicitly make available. You also prevent users from applying formatting directly to text, such as bulleted or numbered lists or font characteristics. When formatting is restricted, the commands and keyboard shortcuts for applying formatting directly are unavailable.
  • Selectively allow editing in restricted content when you protect a document as read-only or for comments only, you can designate parts of the document to be unrestricted. You can also grant permission for specific individuals to modify the unrestricted parts of the document.

Information Rights Management     Create or view content with restricted permission using Information Rights Management (IRM). IRM allows individual authors to specify permission for who can access and use documents or e-mail messages, and helps prevent sensitive information from being printed, forwarded, or copied by unauthorized people.

Content with restricted permission can only be created using Microsoft Office Professional Edition 2003 or the standalone products of Word 2003, Microsoft Office Excel 2003, Microsoft Office PowerPoint® 2003, and Microsoft Office Outlook® 2003.

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Enhancing the user experience


Enhanced international features     Word provides enhanced features for creating foreign-language documents and for using documents in a multiple language setting.

  • Mail Merge chooses the correct greeting format based on the gender of the recipient if the language requires it. Mail Merge can also format addresses based on the geographical region of the recipient.
  • Enhancements to typography result in better display of text in more languages than ever before. Office Word 2003 supports more Unicode ranges and includes improved support for combining diacritics.

Improved readability     Word makes it easier than ever to read documents on your computer. Word now optimizes its display for your screen size and resolution. Also, a new reading layout view improves the reading experience.

Reading layout view:

  • Hides unnecessary toolbars.
  • Displays the Document Map or the new thumbnail pane, so you can quickly jump to sections of the document.
  • Automatically scales the contents of a document to pages that fit comfortably on your screen and that are easy to browse.
  • Allows you to highlight portions of the document and add comments or make changes.
Bullet Compare documents side by side     Use a new approach to compare documents—compare documents side by side. Comparing documents side by side using Compare Side by Side with (Window menu) allows you to simply determine the differences between two documents without having to merge multiple users’ changes into one document. You can scroll through both documents at the same time to identify differences between the two documents.

Support for ink devices     If you are using a device that supports ink input, such as a Tablet PC, you can use the tablet pen to take advantage of handwriting in Word 2003.

  • Mark up a document with handwritten comments and annotations.
  • Incorporate handwritten content into a Word document.
  • Send handwritten e-mail messages by using Word as your e-mail editor in Microsoft Outlook.

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Applies to:
Word 2003