Insert the chapter number and title in a header or footer

A document must first be divided into sections (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) in order to insert chapter numbers and titles into headers and footers (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.).

  1. If you haven't done so already, insert a section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) where you want to start a new section that contains a different chapter.


  1. Apply a built-in heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) to the chapter number and chapter title by clicking a heading style in the Style box on the Formatting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).

Or to have Microsoft Word automatically number headings, use the Bullets and Numbering dialog box to format chapter headings.


  1. On the Format menu, click Bullets and Numbering, and then click the Outline Numbered tab.
  2. Click a chapter-numbering style (one that includes the text "Heading 1" or "Heading 2," and so on), and then click OK.
  3. Type the text you want for the numbered heading, and then press ENTER.
  4. To add the next numbered heading, go to the next chapter heading, click the arrow next to the Style box on the Formatting toolbar, and then select the heading style you specified in step 2.
  1. In the first chapter, on the View menu, click Header and Footer.
  2. If necessary, move the insertion point to the header or footer you want to change.
  3. Insert the chapter number or title.


  1. On the Insert menu, point to Reference, and then click Cross-reference.
  2. In the Reference type box, click Heading.
  3. In the For which heading box, click the heading that contains the chapter number and title.
  4. In the Insert reference to box, select what you want to insert in the header or footer. For example,
    • Click Heading number to insert the chapter number.
    • Click Heading text to insert the chapter heading.
  5. Click Insert, and then click Close.
  1. Click Show Next Button image to move to the header or footer of the next chapter.
  2. If the header or footer in this chapter matches the one you just created, click Link to Previous Button image on the Header and Footer toolbar to break the connection between the header or footer in the current chapter and the previous chapter.
  3. If there's already text in the header or footer that you don't want, delete the text before inserting the chapter number and title.
  4. Repeat step 5 to insert the chapter number or title of the current chapter.
  5. For each chapter in the document, repeat steps 5 through 9.
Applies to:
Word 2003